History Documents

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Updated transactional documents, including receipts, vouchers, adjustment memos, and transfer slips are called history documents and are stored in your document history lists. History documents provide a permanent record of all transactions that have affected your inventory and provide an accurate audit trail of changes.

To view your document history lists:

1. From the specified menu, select:

- Sales History from the Point of Sale menu to view saved receipts

- Receiving History from the Purchasing menu to view saved vouchers (Basic)

- Adjustment History from the Inventory menu to view saved memos (Basic)

- Transfer History from the Inventory menu to view saved transfer slips (Pro)

2. Use standard sort, search, and filter procedures to locate the desired document.

Notes:

- Your transactional history is used for reporting, to build customer, vendor, and item histories, and can be accessed to view, reprint, or copy a saved document.

- History documents can never be deleted and, with the exception of some informational fields, generally cannot be edited. But they can be reversed if necessary to make a correction. Reversing a history document does not remove the original document; rather it creates a new document with the opposite effect.

- If integrated with QuickBooks Desktop financial software, all history documents are sent to update your financial records. You can view the linked QuickBooks Desktop documents and transactions related to any Point of Sale history document by selecting the document and then selecting View Financial Details from the I Want To menu. Learn more.

- (Pro) All history documents created at remote stores are sent to Headquarters to update inventory and QuickBooks Desktop and are included in Headquarters history lists and reports. Documents made at Headquarters are not sent to remote stores; therefore remote store histories only reflect the documents made at that store.

Related Topics

How documents affect inventory

Remove old documents