Financial Exchange: Sales Discounts

Overview | Customize Exchanges | Exchange Reports

By default, Point of Sale sends discounted item sale amounts to your QuickBooks financial software in "net" amounts, i.e., the discount amount is not accounted for separately.

The preference setting discussed here can be used to send both the original item price and the discounted price, so that you can use QuickBooks reports to see how discounts are affecting your bottom line.

To send separate original and discounted values:

1. From the File menu, select Preferences Company.

2. Select Financial from the left-side menu. There may be a slight delay as Point of Sale connects to your QuickBooks company file.

3. Change the discounted items setting to Separate original and discounted values.

4. Select Save.

Creating Discount Accounts in QuickBooks Financial Software

Point of Sale will automatically create the necessary discount accounts in your financial software to properly report the discounts. These accounts will be on the same hierarchical level as your item income accounts. For example, if the income for an item is Sales: Merchandise then the created discount account will be Sales: Merchandise Discounts.

When necessary, discounts in your financial software are split across tax codes and by item income accounts, reflecting the fact that items on a sale may have different tax codes and income accounts. The discounts are split to maintain accurate tax liability and income reporting.

(Pro) If you use the Customer Rewards program in Point of Sale, the discounts given as rewards are handled in the same way, except a separate discount account, Sales: Reward Discounts is used if sending separate discount values. If you use store coupons to give discounts, the discounts given as coupons are handled in the same way, except the items created in QuickBooks to track the discounts will have the Receipt Item Discount Level written to the QuickBooks item description field.

Note: In your QuickBooks financial software, discounts are tracked with "discount' item types. The discount item is added to the transaction to show the discount amount. Discount items can apply to a sold item individually or to a "subtotal" item that totals several items. Due to the way discounts are handled in your financial software, you may notice slight rounding differences between a transaction in Point of Sale and the corresponding transaction in QuickBooks.

For more information:

- View linked QuickBooks documents/transactions to see your actual transactions in QuickBooks

- Read various ways to customize Financial Exchange

- Learn more about sending summarized vs. detailed receipts to your financial software

Related Topics

Financial Exchange: Sales and Return Receipts