Print Mailing or Shipping Labels

Printing Overview | Printing FAQs | Supported label styles/sizes

Basic

You can print mailing or shipping labels from your customer list, from individual customer records, and from the Customer Center.

(Pro) You can also print shipping labels from sales receipts and customer orders.

Print a Label for an Individual Customer

From the customer list, display the customer details. In the Addresses section, select one of the entered addresses from the drop-down list and then click Print Label.

With this option, you can print a mailing label for one, all, or a selected group of customers.

Step-by-step instructions

1. Display your customer list or an individual customer record.

2. If on an individual customer record, select Print Label below the customer address fields. Pro users can print using either the Bill To or Ship To address.

OR

If in the customer list, select the customer or customers for which you wish to print labels and then select Print Labels from the Print menu. How do I select multiple customers?

- You may find it helpful to filter the list to display a specific group of customers, such as by ZIP code or last purchase date, before selecting.

- If you intend to print labels for all customers, you do not have to select them. You can specify that option in the next step.

3. Specify or change options in the Print Labels dialog:

- Change the printer to be used, if necessary

- Specify if printing for selected customers or all displayed customers

- Specify the number of labels to print for each customer

- Preview and/or change the label template used (select More Options, if necessary, to access)

4. Select P rint or Preview.

5. If printing to sheet labels, specify a label start position (for printing on partial pages of labels) and then select Continue. If necessary, you can also align your printer from this dialog.

Print Mailing Labels from the Customer Center

Printing labels from the Customer Center gives you the added advantage of being able to create a mailing campaign list filtered by customer record information and/or by sales data. Labels printed from the Customer Center always use the customers' billing addresses.

Step-by-step instructions

1. On the home page Navigator, click Customer Center. The Customer Center is opened.

2. In the Reach Out to Your Customers section, click Print Mailing Labels. The Print Mailing Labels wizard is opened.

The wizard includes the following pages. Click Next when ready to move to the next page.

- Choose Campaign Type: Select one of the predefined mailing campaigns or choose Custom to define other criteria:

- - Recent PurchaseInclude only customers that have made a purchase in the last x number of days (enter x).

  - No ActivityContact only customers that haven't made a purchase in x number of days (enter x). Optionally, you can also elect to include only those customers that have made at least one purchase from you anytime.

  - Merchandise InterestContact only customers that have made a purchase from a particular department or vendor. Click the Select Department/Vendor button to specify which department/vendor. Optionally, you may limit the sales period to the last x number of days.

  - CustomThis selection presents two additional pages for entering specific filter criteria. On the first, you can filter for any information stored in your customer records (city, ZIP Code, customer type, charge account customers, etc.). The second page allows you to filter for information contained in your customer sales history. Click Help on these pages for assistance.

- Review Customer List: This page displays a proposed list of customers based on your selections. By default, all customers in the proposed list are selected for inclusion in the final list ( = selected). You can remove customers from the final list by clearing their checkboxes. Clear/select checkboxes by clicking on them or by using the button options on the right.

3. Specify or change options in the Print dialog:

- Change the printer or printer properties, if necessary

- Specify the number of copies (labels) to print for each customer

- Preview and/or change the label template used (select More Options, if necessary, to access)

4. Select P rint or Preview.

5. If printing to sheet labels, specify a label start position (for printing on partial pages of labels) and then select Continue. If necessary, you can also align your printer from this dialog.

Print Shipping Labels from a Sales Receipt or Customer Order (Pro)

You can print shipping labels from a receipt or customer order. If you use Shipping Manager, special considerations apply as explained below.

Directions

1. Enter a customer and shipping information on the receipt or customer order.

2. Select Options in the Shipping Info area on the document and then choose Print Store Mailing Label.

If you used Shipping Manager to add the shipping information to the document, select Re-print <Carrier> Shipping Label from Options instead.

3. Specify or change options in the Print dialog:

- Change the printer to be used, if necessary

- Specify if printing for selected customers or all displayed customers

- Specify the number of labels to print for each customer

- Preview and/or change the label template used (select More Options, if necessary, to access)

4. Select P rint or Preview.

5. If printing to sheet labels, specify a label start position (for printing on partial pages of labels) and then select Continue. If necessary, you can also align your printer from this dialog.

Print Shipping Manager Labels (Pro)

If you use Shipping Manager to make shipments, a shipping label that includes tracking information and scannable bar code is automatically printed when entering the shipment.

Laser/inkjet and thermal printers are supported by Shipping Manager. The printer and options for Shipping Manager labels are set up in Shipping Manager, not in Point of Sale preferences. See Shipping Manager Overview and Setup.

The Zebra LP2844 thermal printer, a Point of Sale compatible printer that can print 4" x 6" shipping labels, is also ideal for use with Shipping Manager.

Notes:

- A default label printing template and options can be specified on the Documents & Printers page of workstation preferences. This selection does not apply to labels printed from Shipping Manager.

- For information about ordering labels directly from QuickBooks Desktop, refer to the ordering supplies topic.

- (Pro) A shipping label can be printed from any of the shipping addresses entered on the customer record. When shipping information is added to a sales receipt, the shipping information, including carrier and tracking number is printed on the receipt given the customer.

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Related Topics

Supported label styles and sizes

Print your customer list

Compatible label printers

Enter shipping information on sales receipts

Customize printed documents