Delete a Vendor Record

Vendors Overview | Edit a Vendor Record | Find a Vendor Record

Basic

To delete a vendor record:

1. Select the vendor records that you want to delete from your vendor list.

How do I select multiple records?

2. Select Delete Vendors from the I Want To menu.

3. If prompted, confirm the deletion and specify if you want to delete the vendor from QuickBooks Desktop as well.

Notes:

- If you are deleting a vendor because you have duplicates, consider merging the records instead, as this will combine the two vendor histories into one record and remove the other.

- Deleting a vendor record does not affect inventory items or history documents. The vendor remains in place in both of those areas and reports can still be generated for the deleted vendor.

- We recommend deleting the vendor in QuickBooks Desktop if prompted. To guard against accidental deletion, if a vendor record is deleted in only one program, it is re-created upon the next Financial Exchange. Note that if the vendor is listed on documents in QuickBooks Desktop, the record is made inactive instead of deleting it. Making the vendor inactive also prevents the record from being re-created with the next Financial Exchange.

- If you delete a vendor, but later list that vendor on a receiving voucher (by referencing a purchase order listing the vendor, for example) the vendor record is re-created in both Point of Sale and QuickBooks Desktop with the next Financial Exchange.

Related Topics

Make a vendor inactive

Add a new vendor