Item List Limit in QuickBooks Financial Software

Customize Financial Exchange | FAQs

Some editions of QuickBooks financial software have an item list limit, while Point of Sale does not. If you have a large inventory and you use detailed posting, there is a risk of reaching the maximum number of inventory items allowed in your financial software because of the inactive items created.

If you reach the maximum, additional new items (items that do not already have an inactive item created for them in QuickBooks) will be listed on documents in the default, summarized format. To free some space in your QuickBooks item list, you can delete old or unused items. Refer to your QuickBooks documentation for more information.

Alternatively, you may wish to consider upgrading to a newer version of QuickBooks that allows more items or to the Enterprise Solutions edition, which approximately doubles the item list limit.