Printing Lists or Documents

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Use these procedure to print record lists or individual documents.

To print a non-document list: (item, customer, vendor, department, and employee)

1. Display the list you wish you print.

2. If you want to print only a subset of the list, filter the list to display only the records you want included. To print the entire list, make sure the filter is set to display all records.

3. From the File menu, select P rint.

You can also run list reports, which provide greater flexibility in customizing or exporting the printed output.

To print documents:

Transactional documents (receipts, vouchers, and memos, and transfer slips) are normally printed at the time you save them. Use this procedure to reprint those documents from your history lists or to print order documents.

1. Highlight (list) or display (form) the document you want to print.

2. Select Print from the File menu.

Most documents also have a P rint or R eprint button at the bottom of the document window, which can be selected instead.

3. If presented with a Print Document dialog (a workstation preference), you can:

- Change the printer you want to use if necessary

- Specify a print quantity

- Select P review to view the document or P rint to send it to your printer

Notes:

- If you choose to print a receipt, voucher, or memo as you are creating it (but before you have saved it), the document will be both printed and saved.

- You can order tags, labels, and receipt paper for printing directly from QuickBooks Desktop. Refer to the ordering supplies topic.

- The print templates and printer specified in workstation preferences determine what your printed documents look like.

- (Pro) The default templates can be customized to meet your specific needs.

Related Topics

Compatible hardware list

Installing supported printers

Previewing printed documents

Running Point of Sale reports

Troubleshooting a receipt printer