Financial Exchange: Vendors

Exchange Overview | Exchange Reports | Vendors Overview

Basic

Existing active vendors from your QuickBooks financial software are automatically added to your Point of Sale vendor list with the first Financial Exchange.

New and edited vendor records in either program are then routinely sent to the other with each exchange.

The exceptions to this are:

- Vendors flagged as inactive in both programs are not exchanged

- If you check the inactive flag when initially adding a new vendor in Point of Sale, that vendor will not be sent to QuickBooks. However, if you list the inactive vendor on a receiving voucher, when that voucher is exchanged, the vendor will be created in QuickBooks.

Notes:

- Occasionally, you may end up with duplicate vendors in Point of Sale. This typically happens when two associates enter the same vendor with slightly different spellings. The merge vendors feature in Point of Sale can be used to combine the duplicates into a single record and merge their purchase histories. When merging vendor records, you also have the option of deleting the duplicate from QuickBooks (highly recommended).

You can use these links for more information and illustrations:

- You can view the matching vendor record in QuickBooks for a Point of Sale vendor via a link in your Point of Sale vendor list.

- Read how vendor payment terms are exchanged here.

- Read various ways to customize Financial Exchange

Overview: How QuickBooks handles Point of Sale data