Adjustment Memo Fields

Adjustments Overview | Creating an Adjustment Memo

Basic

Refer to the tables below for descriptions of each adjustment memo field. Fields shown in brackets, e.g. [field name], are suggested or read-only fields auto-filled by Point of Sale.

If, when viewing a record list, columns (fields) shown below are not visible, you can use the customize columns feature to add them.

See also item fields for a description of common item fields that may appear on documents.

Cost Memos Fields:

Field | Usage
[Old Cost] | In Item List: Average unit cost for this item before adjustment.
New Cost | In Item List: Enter the adjusted average unit cost.
[Diff Cost] | In Item List: Difference in cost for the item: New Cost Old Cost
[Old Value] | In Totals area and Adjustment history: The total cost for all items listed on the memo before the adjustment.
[New Value] | In Totals area and Adjustment history: The total cost for all items listed on the memo after the adjustment.
[Value Change] | In Totals area and Adjustment history: Total difference in cost for all items on the memo. New Value Old Value
[Qty On-Hand] | In Totals area and Adjustment history list: Total combined quantity on-hand for all items on this memo.
[Current Qty] | In Item list: Current item on-hand quantity. This dynamic field shows the current inventory quantity, even when viewing saved cost memos (i.e. not the quantity at the time memo was created).

Quantity Memos Fields:

Field | Usage
[Old Qty] | In Item List: Quantity on hand for this item before adjustment. In Totals area and Adjustment History: Total quantity on hand for all items on this memo before adjustment.
New Qty | In Item List: Enter the adjusted quantity for the item. Becomes the new inventory quantity after saving. In Totals area and Adjustment history: Total quantity on hand for all items on this memo after adjustment. Not editable.
[Diff Qty] | In Item List: Difference in quantity for the item: New Qty Old Qty
[Qty Change] | In Totals area and Adjustment history: Total difference in quantity for all items on the memo: New Qty Old Qty
[Value Change] | In Totals and Adjustment history: Total difference in inventory value due to the quantity changes recorded on the memo. For example, if an item costs $5, and the quantity changes from 5 to 4, the value change is -$5. If the quantity changes from 5 to 7, the value change is $10.

Serial # (Pro) | Optional: Used to record item serial number(s) for the adjusted quantities.

[Store] Pro) | Headquarters only. Select the store for which you are making the adjustment memo. Default is Headquarters store. Editable

Common Memo Fields:

Field | Usage
Associate | The employee making the memo. Auto-filled if requiring employee login. If not requiring login, optionally select a name from the drop-down list.
Comment | For many actions in which memos are automatically generated, the Comment field will contain a description of why the memo was created. For example, Assembly created from inventory is the comment for a memo generated when assembly items are created. For manually created memos, enter a comment at your discretion.
Date | The date the memo was created. Editable, subject to security rights.
[QB Status] (QuickBooks financial software users only) | In Adjustment History list: Displays the status of Financial Exchange for a memo: Not Posted (not yet sent to QuickBooks), Complete (sent to QuickBooks), or Error (attempting to send the memo to QuickBooks resulted in an error). Learn more
Reason | Required field. Enter the reason for the adjustment or select from the drop-down list of predefined reasons. In the case of system-generated memos, the Reason field will be auto-filled: adjustment when manually adding items to inventory (Man Adj), building an assembly (CreatAsm), breaking an assembly (Brk Asm), etc.
[Source] | The action or module that created the memo: manually created memo (Manual), reversed in memo module (Reverse), physical inventory (Physical) inventory adjustment (Inventory), Assembly item (Assembly).
[Status] | In Adjustment History list: Shows the memo status: Regular, Reversed, or Reversing. Learn more.
[Type] | In Adjustment History list: The inventory value being adjusted: Quantity or Cost.
[Qty On-Hand] | In Totals area and Adjustment history list: Total combined quantity on-hand for all items on this memo.
[Current Qty] | (Item list) Current item on-hand quantity in inventory. This dynamic field shows the current inventory quantity, even when viewing former cost memos (i.e. not the quantity at the time memo was created).

[Unit of Measure] (Pro) | Used to display the base unit of measure (size) of the item being adjusted when using the multiple units of measure feature. Read only.

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Data fields overview