Use Bar Codes and Scanners

Compatible Bar Code Scanners | FAQs | Physical Inventory Scanner

Point of Sale can print bar codes and supports the use of bar code scanners to list items on documents make entries on item records. No special procedures are required to use a bar code scanner with Point of Sale. Follow the instructions supplied with your scanner to connect it to your PC.

The program can read bar codes containing any of these item identifiers:

- UPCs

- Item numbers

- Alternate lookup

Assuming you have the scanned information recorded in inventory for the item, you can quickly list the item on documents by scanning the bar code.

Printing Bar Codes on Tags in Point of Sale

Every item has an item number associated with it in inventory. When you print tags from within the program using the default tag templates, it is the item number that is used to create the bar code. This allows you to print and scan barcoded tags for all your inventory items, whether or not they have UPC or Alternate Lookups defined.

Using the item number for bar codes has several advantages:

- You can print bar-coded tags for any item in inventory and then list them on documents using a bar code scanner, even if you do not have a vendor-provided UPC code.

- Item number bar codes are generally smaller than bar codes created from UPC or alternate lookup values, meaning they fit better on smaller tag sizes.

- If a tag bar code is unscannable, it is quicker to manually enter an item number (also printed on the tags) than the longer UPC or alternate lookup.

(Pro) If you prefer, you can use Print Designer to change bar codes printed from within Point of Sale to reflect UPC or alternate lookup values instead.

Print Tags:Overview

Using a Scanner to Enter Information in Inventory

Your scanner can also be used to quickly enter the bar code data into item records in inventory. For example, if your vendor supplies you merchandise pre-tagged with the UPC number, you can quickly and accurately enter the information into the UPC field on the item record by scanning the tag. You can scan vendor-provided bar codes containing catalog numbers into the Alternate Lookup field in the same manner.

Edit item records

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Using a Scanner to List Items on Documents

When scanning to list items on documents, Point of Sale assumes a quantity of one for each scan. To record a different quantity, press <F5> or navigate to the Qty field in the document item list to manually enter the correct quantity after each scan.

Although scanning is extremely accurate, scanning errors can occasionally occur, especially when tags have been damaged or defaced. The scanner typically rejects read errors caused by defaced tags, and this scanned information never reaches Point of Sale. An error is reported if the scanned number is not currently defined in inventory or if the Alternate Lookup is not unique.

List Items on Documents: Overview

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Using a Scanner for a Physical Inventory Count (Basic)

A physical inventory scanner is an optional, portable scanner that can record thousands of item scans and counts while moving around your store. You then connect the scanner to your computer and upload the counts to Point of Sale.

Use a Physical Inventory Scanner

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