Cash Drawer Reports (X/Z-Out)

How do I? | X/Z-Out Terminology | Reports Overview

The term X/Z-Out is borrowed from cash register systems. These reports can provide up-to-the-minute accounting of POS activities for the current sales period, help you reconcile your cash drawer(s), and help you close out the day.

Point of Sale provides four cash drawer reports:

- The X-Out Status report can be run at any time for a quick check on sales activity or to obtain a non-currency media listing up to the time the report is run. The X-Out Status report can be used to report sales activity at the end of a shift without doing media counts.

- The Z-Out Drawer Count reports is often run at the end of a cashiers shift and/or at the end of the day when you want to reconcile the cash drawer. A manual media count can be required on this report to improve cash drawer accountability. In a multiple workstation installation, this report is typically done at each workstation prior to running the Z-Out Store Close report for the entire store in the End of Day procedure. (Pro: Z-Out Drawer Count Reports ran at remote stores are sent to Headquarters during Store Exchanges).

- The Z-Out Store Close report is typically run when closing the store for the day and filtered to include all workstations in the store. The Store Close report does not include the option to manually count out the cash drawer.

- The Payout Report includes is a summary report of cash paid out of your cash drawer using the payout feature.

All X/Z-Out reports include:

- All sales activity for the specified period

- Net sales, cash flow, and discount breakouts

In addition, a Z-Out report can:

- Report daily cash flow, including overages and shortages

- Assist in the recording of media counts and cash drawer reconciliation (Z-Out Drawer Count report)

- Simplify bank deposit preparation by calculating a deposit amount and printing the list of deposit items

Notes:

- Any of the X/Z-Out reports can be made part of the End of Day procedure. This allows you to use the report or reports that best fit your needs and accountability requirements.

- On X/Z-Out reports, the term "paid out" typically refers to monies given to the customer for any reason, such as giving change or refunds on a sale. However, in the list of non-currency media contained at the end of X/Z-Out reports, there is a list of payouts, meaning cash removed from the cash drawer using the payout feature. It is important to be aware of this distinction.

- To set printing options for X/Z-Out reports (printer, print template, number of copies, etc.), select Preferences Workstation from the File menu and then select Documents & P rinters.

Related Topics

How various POS actions are reported

What is a Z-Out report?

Z-Out report recommendations