Delete a Purchase Order

Purchasing Overview

Pro

Purchase orders are planning documents that have no direct affect on inventory. Therefore they can be safely deleted at anytime, whether because you have received all of the ordered items or because you are canceling the order. Vouchers made to receive the ordered items provide a permanent record.

To delete a PO:

1. Select P urchase Order List from the Purchasing menu.

2. Locate and highlight the PO you wish to delete.

3. Select D elete.

Notes:

- Once a PO has been deleted, it cannot be recovered. Deleted POs also are not displayed when viewing a vendor's history. However, the corresponding receiving vouchers are displayed in vendor history.

- Deleting filled or canceled POs helps keep your PO list compact, so locating a PO when you need to is easier.

- In a multi-store configuration:

- POs can be deleted only at Headquarters. (Exception: POs for special order items created at a remote store can be edited or deleted at the remote store.) Once a PO is filled, Headquarters can delete it, in which case it will be removed from the PO list at remote stores on the next Store Exchange.

- A good practice at Headquarters is to regularly review your PO list and delete POs that have been filled. This helps keep the active PO file compact, making it easier to locate POs in the list, both at Headquarters and at remote stores, and makes Store Exchange mailbags smaller. Your receiving vouchers provide the permanent record of merchandise received.

Related Topics

Find a PO

Create a new PO

PO fill status

Multi-store purchasing & receiving