Receiving Overview

How do I? | Receiving Preferences | Voucher Field Descriptions

Receive against a PO Receive without a PO Update cost of received item Update price of received item Enter vendor billing information Enter discounts, freight, and fees Record item serial numbers | Find a saved voucher Edit a voucher Reverse (correct) a voucher View a vendor's receiving history Return merchandise to vendors Print tags from a voucher Transfer items to other stores

Basic

A receiving voucher is a Point of Sale history document that provides a permanent record of merchandise received from a vendor into inventory. A return voucher, on the other hand, records merchandise returned to the vendor and removed from inventory. The term voucher is used to refer to both receiving and return vouchers, unless otherwise specified.

After a voucher is saved, it is stored in your receiving history. Both receiving and return vouchers are maintained in a single list.

When receiving merchandise ordered on a purchase order, you can bring any or all of the ordered items to the voucher by "referencing" the PO on the voucher. The PO fill status will be updated when the voucher is saved.

When receiving an item that you have open customer orders for, Point of Sale will alert you and add the item to the fill customer order reminders list. If you generated a purchase order from the customer order to get the item from your vendor, Point of Sale will display the customer order number and customer name right on the receiving voucher to assist in quickly filling the order.

Saving a voucher updates the received items average unit cost, order cost, and on-hand quantity in inventory. To keep accurate track of the value of your inventory, it is important to enter the correct cost information for received items on the voucher.

If an item is received on a voucher at a new cost, you are alerted so you can review and possibly update your prices to maintain your desired profit margin. Item prices are only automatically updated by a voucher if the previous price was $0 (typical for new items being received for first time) and you have defined a margin or markup in inventory.

Related Topics

Receiving against a PO

Handling vendor billing information

Updating item prices when costs change

Security rights for receiving

How vouchers are sent to QuickBooks Desktop financial software