Multi-Store Purchasing & Receiving

How do I? | Multi-Store Overview | Store Exchange Overview

Manage a multi-store inventory View item quantities at other stores Order merchandise from vendors Receive merchandise from vendors View my vendor purchase history Transfer merchandise between stores Run multi-store reports Correct a remote receiving voucher after sending to HQ Handle special orders Exchange information among stores

Regular purchase orders (POs) are created at Headquarters only.

A PO can be made for one store only. If you want to order quantities for all stores you must either make a separate PO for each store or make one PO for the entire quantity, receive that entire quantity at one location, and then use transfer slips to record the movement of the merchandise to the other stores.

When a remote store receives a Store Exchange mailbag from Headquarters, only those POs made for that particular store are extracted and copied to the remotes PO list.

Each store can reference its own POs as it makes receiving vouchers to receive the ordered merchandise into inventory. A voucher updates the fill status of the PO both at the local store and at Headquarters, once Store Exchange is run to send the receiving voucher(s) there. When Headquarters deletes a filled PO, it is automatically deleted from the remote PO list after the next Store Exchange. Likewise, if edits are made to an active PO at Headquarters, the PO is resent to the remote store and overwrites the copy of the PO at the remote.

Remote stores can create purchase orders only when creating special order items from a document (typically from a customer order). These POs are not sent to Headquarters, but the special order item is sent to Headquarters on the first transactional document listing it. Headquarters can make a special order item a permanent addition to inventory by converting it to an inventory item.

Allowing remote stores to create special order items introduces the possibility of creating items with duplicate UPC or Alternate Lookups. Headquarters is alerted to and can fix these duplicate items from the duplicate item reminders screen.

Tip: Good purchasing/receiving practices for multiple stores

Related Topics

Purchasing overview