Track Available Quantities

Inventory Overview | Reorder Item Reminders

Pro

The term available quantity refers to the current on-hand quantity of an item minus the quantity of that item already committed to active customer orders. The available quantity is sometimes referred to as the available to promise quantity. Knowing the available quantity helps you make sales decisions and plan for additional purchases of the item.

Available quantity calculations are used in Point of Sale to:

- Alert you when you don't have sufficient available quantity of an item to complete a sales transaction.

- Determine when items should be added to your reorder reminders list. If you prefer, you can set your company preferences to create reorder reminders based on the on-hand quantity instead.

Where can I see an item's available quantity?

- In the Basic Info section of the New/Edit Item form, select Available to open the Available Quantities window. This window summarizes all item quantity information, including current on-hand, on-order, and committed to customer orders, as well as a listing of the documents affecting those quantities.

- In the Avail Qty column, available in your item list and on many Point of Sale documents and inventory reports. You may have to add the column to view it.

- In the Item Information window, accessed by selecting Edit Item (<F5>) for an item listed on a document.

Notes:

- Quantities of an item on held documents or on customer orders assigned a status of Pending (such as those used to give estimates or quotes) are not reflected in the available quantity of the item.