Program Capacities

Data Field Overview | Viewing List Summary Statistics

The following are the maximum capacity allowed for various lists, fields, and settings in Point of Sale.

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Items and Item Fields

Customers, Vendors, Departments, and Employees

Documents

Quantity, Cost, Price and Discount Fields

Miscellaneous Fields and Settings

Items and Item Fields

List, Field, or Setting | Capacity
Number of items (all item types) | Virtually unlimited*
Maximum quantity per item | 999,999
Vendors per item | (Pro) 5, (Basic) 1
Item Name: field length** | 31 characters
Item Description: field length** | Virtually unlimited

Items per assembly (Pro) | No limit
Items per group (Pro) | No limit
Number of assemblies/groups (Pro) | No limit
Number of style templates (Pro) | No limit
Style grid columns and rows (Pro) | No limit
Serial numbers: field length, all documents (Pro) | 25 characters

* The number of items has no physical limit. However, there may be performance issues when excessively high numbers are reached. Although an exact number cannot be determined, 50,000 + items has been demonstrated to have no affect on system performance. Results will depend upon the capabilities of the system hardware. Item numbers above 99,999 may cause problems with bar code size on smaller tag templates.

** These are the default item field names for new users. These field names are customizable, and upgraders from previous versions may see item fields named Description 1 and Description 2.

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Customers, Departments, Vendors, and Employees

List, Field, or Setting | Capacity
Customers: number of customers | Virtually unlimited**
Department: number of departments | No limit
Vendors: number of vendors | No limit
Vendors: e-mail address field | 99 characters
Vendors: notes (capacity) | 245 characters
Employees: number of employees | No limit
Security groups: number of custom security groups | No limit

* The number of customers has no physical limit. However, there may be performance issues when excessively high numbers are reached. An exact number cannot be determined, as results will depend upon the capabilities of the system hardware.

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Documents

List, Field, or Setting | Capacity
Adjustment memos, list | No limit
Adjustment memos: items per memo | No limit
Adjustment memos: held at one time | No limit
Sales Receipts: list | No limit
Sales Receipts: items per receipt | No limit
Sales Receipt: comments/message | 300 characters
Sales Receipts: on hold at one time | No limit
Purchase orders : number of POs | No limit
Purchase orders: items per PO | No limit
Purchase orders: Instructions field | 2000 characters
Purchase orders: status types | No limit
Receiving Vouchers: list | No limit
Receiving Vouchers: items per voucher | No limit
Receiving Vouchers: held at one time | No limit
Receiving Vouchers: comments/message fields | 300 characters

Layaways: number of layaways (Pro) | No limit
Layaways: items per layaway (Pro) | No limit
Layaways: status types (Pro) | No limit
Sales orders: number of SOs (Pro) | No limit
Sales orders: items per SO (Pro) | No limit
Sales orders: Instructions (Pro) | 2000 characters
Sales orders: status types (Pro) | No limit
Work orders: number of work orders (Pro) | No limit
Work orders: Description field (Pro) | 2,000 characters
Work orders: items per work order (Pro) | No limit
Work orders: sequence numbers (Pro) | 20 characters
Work orders: work order status types (Pro) | No limit

Transfer slips: history list (Pro) | No limit
Transfer slips: items per slip (Pro) | No limit
Transfer slips: held at one time (Pro) | No limit
Transfer slips: Comment field (Pro) | 300 characters

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Quantity, Cost, Price, and Discount Fields

List, Field, or Setting | Capacity
Quantity fields | 5 digits (not including decimals), see also: Decimal: Number of quantity decimal places
Number of quantity decimal places | No entry limit, rounded and saved to 2nd decimal place
Number of currency decimal places | No entry limit, rounded and saved to 5th decimal place, displayed to 2nd decimal place
Cost fields | 8 digits (not including decimals), see also: Decimal: Number of currency decimal places
Price fields | 8 digits (not including decimals), see also: Decimal: Number of currency decimal places
Price Levels | Regular Price, plus 4 markdown levels
Discount types (item discounts, user-defined) | 16
Price Manager: Number of user defined discount prices (X for Y) (Pro) | No limit

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Miscellaneous Fields and Settings

List, Field, or Setting | Capacity
Workstations, number per store (Basic) | 20***
Tax locations | No limit
Tax codes | No limit
Company name: Name field | 41 characters
Reports: memorized reports | No limit
Filters: number of memorized filters | No limit. (Only 8 displayed in drop-down list. Access all through "Manage Filters".)
Payment methods on the receipt payment screen | 8, including cash, check, credit cards (up to 3 per transaction), debit/ATM card, gift certificate, gift cards (up to 3 per transaction), charge to account, and deposit from customer order.
Stores (Pro) | 20

***Each workstation requiring concurrent access to the Point of Sale company data requires a separate user license. Learn more about Point of Sale licensing.

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