Configure Windows User Rights

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If you use Windows 2000, XP, Vista, or 2003 Server, and have configured user rights at the operating system level, those Windows rights may affect access to Point of Sale.

Point of Sale checks the Windows rights (of the user that is logged in to Windows) on startup and displays a message if Windows rights are blocking access to the program. In this case, you should configure your Windows rights to give users Administrator or " full control" rights to the Point of Sale folders and their sub-folders as described below. These rights allow reading and writing of data to the Point of Sale folders.

Windows user rights are computer and user-specific. If you have multiple workstations, you have to set up Windows rights on each computer for each user that will log on to Windows.

Windows user rights need only be set up for the employees that log on to Windows, not for each Point of Sale user.

On the Server Workstation, for each user that will log on to Windows, give full control rights to:

- The folder where Point of Sale is installed; typically C:\Program Files\Intuit\Point of Sale n.n (n.n = version number)

On each client workstation, for each user that will log on to Windows, give full control rights to:

- The folder where Point of Sale is installed

Note: Giving full control to users for these folders DOES NOT give them rights to any other programs or folders on your system. The Point of Sale rights you assign to your employees within Point of Sale still restricts access to program features.

Following are summarized instructions for managing Windows users and setting Windows rights for these folders. These instructions are for Windows XP and may vary depending on the version of Windows that you have. Consult your Windows documentation for specific instructions.

To add or manage Windows users or groups:

1. Right click on My computer and then select Manage.

2. Select Local Users and Groups and then either the users or groups folder.

3. Use the menu options to add, delete, set passwords, or view the properties of users or groups, as necessary.

To set up Windows rights for specific folders:

1. In Windows Explorer, browse to a folder.

2. Right-click on the folder and select Sharing and Security.

3. Select the Security tab.

4. In the upper pane, click the user or group name to which you want to assign rights.

5. In the lower pane, click the check box for Full Access (so that the box is checked).

6. Repeat for other users or groups.

7. Select OK.

8. Restart Point of Sale.

Note: Security steps have been taken in Point of Sale to prevent unauthorized access to your company data. Part of this protection includes creating a user profile in Windows called QBPOSDBSrvUser. This ensures that your company information can only be accessed through Point of Sale. If your system has been set up with only one user and no login password, Windows has been bypassing the user selection screen during startup; this will no longer occur.

Related Topics

Employees and security