Verify the Exchange of Individual Transactions

Overview | Customizing Financial Exchange | FAQs

If you have Point of Sale integrated with QuickBooks Desktop financial software, there are several ways for you to check the Financial Exchange status of individual transactions with QuickBooks Desktop:

- Financial exchange reports which provide a detailed listing of all documents and records exchanged

- The ability to view the transactions created in QuickBooks Desktop via links from your Point of Sale documents and records (available from Server Workstation only)

- The activity log which is especially useful for troubleshooting exchange errors

- The QB Status field in Point of Sale lists (explained below)

The QuickBooks Status Field in Point of Sale List

The QB Status field is available to add to your Point of Sale lists for each data type sent to QuickBooks Desktop (customers, vendors, sales history, receiving history, etc.). This field shows the exchange status of a document or record:

- Not Posted - not yet sent to QuickBooks Desktop. This transaction will be sent with the next Financial Exchange.

- Completed - successfully sent to QuickBooks Desktop.

- Error - attempting to send the transaction to QuickBooks Desktop resulted in an error. Check the activity log for clues to resolve the error.

- Unbilled purchases - (vouchers only) merchandise has been received on a voucher but has yet to be billed; document has been sent to unbilled purchases in QuickBooks Desktop. Displayed only if you have selected to enter vendor billing information in Point of Sale.

Related Topics

Data recovery in QuickBooks Desktop

How QuickBooks Desktop handles POS data