Company Preferences: Financial

Preference Instructions | Financial Exchange Overview

Set financial preferences in order to exchange data with your QuickBooks Desktop financial software. Note that there may be a short delay accessing these preferences as Point of Sale connects with your QuickBooks Desktop software and reads existing account lists and other preferences to make them available for selection here.

Preference | Function
Financial |
Use with QuickBooks financial software | R = Select to allow the exchange of data between Point of Sale and QuickBooks Desktop financial software. QuickBooks must be running and the financial company file you intend to share data with open to establish the initial connection. Learn more Note: This option must be selected in order for all other financial preferences to be available.
QuickBooks Company file Where is my QuickBooks financial company file? | Once connected, your company name and file location are displayed. To connect to your QuickBooks Desktop company file, launch QuickBooks and open your company file, then select Set Up QuickBooks Connection Now and follow the on-screen prompts.

Send receipts and vouchers with..

Learn more

Select an option:

- Detailed item descriptions

- Detailed item descriptions for customer charge account transactions only

- Summarized item totals (no item detail: default)

Order to send customer name to QuickBooks (Basic) Learn more | Select the order in which you want customer names sent to QuickBooks Desktop: <Last>, <First> default <First Last> <Title First Last>

Send discounted items with

Learn more

Select an option:

- Net value (discounts not reported separately)

- Separate original and discounted values

Employee Hours (Pro) Learn More Return to top | R = Send employee time records from Time Clock to QuickBooks Desktop. Select the hourly payroll item to be used for the time entries created in QuickBooks Desktop. Requires integration with QuickBooks Desktop Financial Software 2009.
Financial Accounts: Basic

Default item accounts

View default accounts

Specify a default Income, Cost of Goods Sold , and Asset account for each item type (not all item types use all three accounts).

With a few exceptions related to item Income accounts, all of your QuickBooks Desktop accounts are available for selection from the drop-down list in each field. The default accounts specified are assigned to all items in inventory, but you can change the accounts item-by-item in inventory as needed.

Automatically create sub-accounts based on: | R = Select and then specify how sub-accounts should be created and for which item accounts. Learn more.
Apply accounts to existing items | Select to apply the accounts specified above to all existing items in your Point of Sale inventory. The reassigned accounts will take effect with the next Financial Exchange. Important: This overwrites any previous item accounts you have specified.
Financial Accounts: Advanced | Map custom accounts (except item, see above) for Financial Exchange. Choose Reset to defaults at the bottom of this page to return to the default set of account mappings.

Account mapping

View default accounts

Each account/field in Point of Sale must be "linked" (mapped) to a QuickBooks Desktop financial software account to which data will be transferred. You can accept the default account mappings or define your own mapping structure by choosing from the drop-down list in the QB Account column.

Only accounts previously defined in QuickBooks Desktop are available for selection. Learn more.

For frequently asked questions about Financial Exchanges, see Troubleshooting Financial Exchange.

Return to top

Company preferences overview