Available Quantities Window

Available Quantities Overview | Inventory Overview

Pro

The term available quantity refers to the on-hand quantity minus quantities already committed on active customer orders. Available quantity is sometimes referred to as available to promise.

The available Quantities window is the best way to see at a glance all the quantity information for an item and a listing of the documents affecting the available quantity.

In a multi-Store configuration, this window can also be used to enter or view item quantities at other stores.

To view the Available Quantities window for an item:

- From the Basic Info section of an item record (form), click the Available button.

An example of the Available Quantities window is shown below.

What's important about this window?

- At a glance, you can view all quantities related to the item at your store(s). On the right side of the window, select the quantity you wish to see from the drop-down box at top of the list:

- On Hand. The current quantity on-hand in inventory.

- On Order. The quantity on active purchase orders. Does not include POs with a status of "Pending."

- Available. The quantity available to sell. Equals on-hand quantity minus quantity committed on active customer orders.

- Pending. The quantity on active customer orders and purchase orders that have their status set to "Pending." Typically, these orders are used for quotes, estimates, or planning purposes, but the orders have not yet been accepted by customers or submitted to vendors.

- In a multi-store configuration, quantities for other stores are as of the last completed Store Exchange.

- A list of the order documents that affect the quantity values is displayed. From the drop-down Show list you can choose to see all order documents, just customer orders, or just purchase orders. Double-click a listed document to open it for viewing/editing.

- If you track multiple units of measure for an item, the quantities displayed are for your base unit.

To edit on-hand quantities in this window:

- To edit quantities in this window, you must be in edit mode. You can enter edit mode (by clicking Edit) either before or after opening the window.

To close the window:

- If in edit mode, click the Close Quantity Window link in the upper-left (as shown above).

- If in view mode, click the Back button in the lower-right of the window.

Notes:

- Avail Qty is one of several quantity columns available to add to many Point of Sale lists and reports, allowing you to view this quantity information from virtually any area of the program. In a multi-store configuration, this column is the available quantity for the entire company (all stores).

- Quantities of an item on held documents are not reflected in the available quantity of the item.

Related Topics

View an item's history

Purchasing overview

Customer order overview