Physical Inventory Scanner: Scanning Inventory Items

Physical Inventory Scanner: Overview

There are two scanning options when using the scanner:

- Scan each and every unit of an item; the unit enters a quantity of one for each scan

- Scan one unit of an item, and then enter the counted number of units

In either mode, you can also manually key in an item number or UPC after selecting a scan option (if bar codes arent used or are unreadable).

Note: Two models of physical inventory scanner are supported. While the procedures for using them are essentially the same, you may see slight differences in menu wording and button colors, names, or locations.
Illustration of the CipherLabs 8000 Scanner
Illustration of the Metrologic SP5500 Optimus Scanner

To scan each and every unit of an item:

1. Turn the scanner unit on.

2. Press E sc repeatedly until at main menu, if not already there.

3. Select Collect Data.

4. Select Scan B arcode.

5. Hold the scanner at a slight angle so that you see the red reflection from the infrared light on the bar code.

6. Press the yellow/orange button to scan the item bar code (or manually enter the item number or UPC and then press either Enter button).

A beep confirms a successful scan and a quantity of "1" is assigned to the scan. The unit is immediately ready for the next scan.

7. Repeat until all units have been scanned, for all items being counted.

To scan one unit and enter item count:

1. Turn the scanner unit on.

2. Press E sc repeatedly until at main menu, if not already there.

3. Select Collect Data.

4. Select Scan & Enter Qty.

5. Scan the bar code on one unit of the item you are counting. A beep confirms a successful scan.

6. User the keypad to enter the total number of units counted for the scanned item.

7. Press Enter.

8. Repeat for all items.

Next Step: Upload the scanned data to Point of Sale

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Related Topics

Counting Items with multiple units of measure

Viewing, editing or deleting a scan on the scanner