105 lines
7.6 KiB
HTML
105 lines
7.6 KiB
HTML
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<!doctype HTML public "-//W3C//DTD HTML 4.0 Frameset//EN">
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<html>
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<head>
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<meta http-equiv="Content-Type" content="text/html; charset=windows-1252">
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<meta name="MS-HAID" content="SecAdmin">
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<meta name="generator" content="Adobe RoboHelp 2019">
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<title>Employees & Security Overview</title>
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<link rel="StyleSheet" href="../qbpos.css" type="text/css">
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<link rel="stylesheet" href="../responsive.css?v=20260110083000" type="text/css">
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<style title="hcp" type="text/css">
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<!--
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img.hcp1 { border:none; }
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td.hcp2 { padding-right:10px;
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padding-left:10px; }
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span.hcp3 { font-weight:bold; }
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-->
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</style>
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<style type="text/css">
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/* FORCE ALL FONTS TO 13PT - V3 */
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* { font-size: 13pt !important; }
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body, body *, p, p *, li, li *, ol, ol *, ul, ul *, div, div *, span, span *, td, td *, th, th *, h1, h2, h3, h4, h5, h6, font, font * {
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font-size: 13pt !important;
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}
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</style>
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</head>
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<body>
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<script type="text/javascript" src="../ehlpdhtm.js" language="JavaScript1.2"></script>
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<p class="Help-Heading-1" style="background-color: #008000;">Employees & Security Overview</p>
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<p class="Help-Text"><a class="dropspot" href="javascript:TextPopup(this)" id="a1">How do I? <img src="../image/expand_icon.GIF" alt="Click to expand/collapse topic" title="Click to expand/collapse topic" width="11" height="11" border="0" class="hcp1"></a> <font color="#C0C0C0">|</font> <a href="secadmin02.htm">Add an Employee</a> <font color="#C0C0C0">|</font> <a href="secadmin01.htm">Security Rights</a></p>
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<div class="droptext" id="POPUP251613714" style="display: none;">
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<table style="vertical-align: top;" cellspacing="0" bgcolor="#FFFFEC">
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<col style="width: 50%;">
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<col style="width: 50%;">
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<tr style="vertical-align: top;">
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<td style="width:50%;" class="hcp2">
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<p class="Help-Text" style="font-size: 9pt;">Working with Employees</p>
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<p class="Help-Text" style="font-size: 9pt;"><a href="secadmin02.htm">Add an employee</a></p>
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<p class="Help-Text" style="font-size: 9pt;"><a href="secadmin04.htm">View/edit an employee record</a></p>
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<p class="Help-Text" style="font-size: 9pt;"><a href="secadmin05.htm">Delete an employee record</a></p>
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<p class="Help-Text" style="font-size: 9pt;"><a href="secadmin_prntemplst.htm">Print or export my employee list</a></p>
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<p class="Help-Text"><a href="secadmin_timecards.htm">Track employee hours worked</a></p>
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<p class="Help-Text"><a href="secadmin_commissions.htm">Track sales commissions</a></p>
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</td>
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<td style="width:50%;" class="hcp2">
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<p class="Help-Text" style="font-size: 9pt;">Working with Security</p>
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<p class="Help-Text" style="font-size: 9pt;"><a href="secadmin08.htm">Turn security on/off (require logins)</a></p>
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<p class="Help-Text" style="font-size: 9pt;"><a href="basic210.htm">Log In or out</a></p>
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<p class="Help-Text" style="font-size: 9pt;"><a href="sec_admin_chgemplpw.htm">Change my password</a></p>
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<p class="Help-Text" style="font-size: 9pt;"><a href="secadmin07.htm">Track employees without requiring logins</a></p>
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<p class="Help-Text" style="font-size: 9pt;"><a href="secadmin12.htm">View or edit a security group</a></p>
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<p class="Help-Text" style="font-size: 9pt;"><a href="secadmin10.htm">Create a new security group</a></p>
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<p class="Help-Text" style="font-size: 9pt;"><a href="secadmin13.htm">Delete a security group</a></p>
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</td>
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</tr>
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</table>
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<p class="Help-Text"> </p>
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</div>
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<p class="Help-Text" style="margin-top: 0; margin-bottom: 0;"> </p>
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<p class="Help-Text">In the working environment of a small retailer, it is not uncommon for the owner or manager to use the same register as a sales associate. You may want to give different security rights to different employees to limit access to certain features or to ensure confidentiality regarding sensitive financial information.</p>
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<p class="Help-Text">Adding employees in Point of Sale and requiring password logins allows you to:</p>
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<ul>
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<li class="p-Help-Bulleted" style="margin-left: -20px;">
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<p class="Help-Bulleted">Restrict access to program features and sensitive data</p>
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</li>
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<li class="p-Help-Bulleted" style="margin-left: -20px;">
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<p class="Help-Bulleted">Automatically add employee names to documents for accountability</p>
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</li>
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<li class="p-Help-Bulleted" style="margin-left: -20px;">
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<p class="Help-Bulleted">Track employee sales to evaluate performance</p>
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</li>
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<li class="p-Help-Bulleted" style="margin-left: -20px;">
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<p class="Help-Bulleted">(Pro) Pay commissions</p>
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</li>
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<li class="p-Help-Bulleted" style="margin-left: -20px;">
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<p class="Help-Bulleted">(Pro) Use employee Time Clock to track hourly employees and assist in your preparing your payroll</p>
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</li>
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</ul>
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<p class="Help-Text">In addition to login names, passwords, and security group assignments, employee records can store addresses, contact information, and related notes.</p>
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<p class="Help-Text">The use of the security features are optional, but strongly recommended. Besides providing the benefits outlined above, requiring user names and passwords to access the program helps protect your valuable data against unauthorized access across a network or the Internet. Using Point of Sales security features should be one component of a comprehensive <a href="../qbpos_data_protection/backup_strategy.htm">data protection strategy</a>.</p>
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<p class="Help-Text"> </p>
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<p class="Help-Note"><span class="hcp3">Multi-Store Note</span>: Employees and security rights are defined at each store independently and are not exchanged between stores although Time Clock records are sent from remote stores to Headquarters. When a new employee is added to Point of Sale at a remote store, the remote may want to contact Headquarters outside of Point of Sale to have the employee added to the central database for payroll or other purposes. Each store has their own System Administrator.</p>
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<p class="Help-Text"> </p>
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<p class="Help-Heading-2">Turning Security On</p>
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<p class="Help-Text">The security features are enabled by selecting the <a href="../qbpos_company_preferences/sysprefs04.htm">company preference</a> check box to <span class="hcp3">Require users to log in</span>. You are immediately prompted to enter a <a href="javascript:void(0);" id="a2" onmouseover="if (parseInt(navigator.appVersion) >= 4 && typeof(BSPSPopupOnMouseOver) == 'function') BSPSPopupOnMouseOver(event);" class="BSSCPopup" onclick="BSSCPopup('about_the_security_administrator.html');return false;">System Administrator<img src="../image/yellow_up.gif" alt="Click to display a popup topic" title="Click to display a popup topic" width="10" height="12" border="0" class="hcp1"></a> password and then to log in.</p>
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<p class="Help-Text">Once security is enabled in this way, only the Security Administrator can change this setting, add or delete employees, and perform other security-related tasks.</p>
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<p class="Help-Text"> </p>
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<p class="Help-Heading-2">About Security Groups</p>
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<p class="Help-Text">You control access by assigning your employees to security groups; each group having a different set of access rights. Point of Sale comes with four predefined security groups that you can assign. If the <a href="secadmin01.htm">default rights</a> in the four predefined groups don't meet your needs, you can easily change them or <a href="secadmin10.htm">set up new groups</a> with access rights of your choosing.</p>
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<p class="Help-Text"> </p>
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<p class="Help-Text"><a href="../qbpos_help_and_support/help_featurenotavailable.htm">Why else might a Point of Sale feature not be available to me?</a></p>
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<script type="text/javascript" language="JavaScript1.2">//<![CDATA[
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if( typeof( TextPopupInit ) != 'function' ) TextPopupInit = new Function();
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TextPopupInit('a1','POPUP251613714');
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//]]></script>
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</body>
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</html>
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