208 lines
14 KiB
HTML
208 lines
14 KiB
HTML
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<!doctype HTML public "-//W3C//DTD HTML 4.0 Frameset//EN">
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<html>
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<head>
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<meta http-equiv="Content-Type" content="text/html; charset=windows-1252">
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<meta name="generator" content="Adobe RoboHelp 2019">
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<title>Import or Export Item Pictures</title>
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<link rel="StyleSheet" href="../qbpos.css" type="text/css">
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<style type="text/css">
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/* FORCE ALL FONTS TO 12PT */
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* { font-size: 12pt !important; }
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body, p, li, ol, ul, div, span, td, th, h1, h2, h3, h4, h5, h6 { font-size: 12pt !important; }
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</style>
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<style title="hcp" type="text/css">
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<!--
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img.hcp1 { border:none; }
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table.hcp2 { vertical-align:top; }
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tr.hcp3 { vertical-align:top; }
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ul.hcp5 { list-style:disc; }
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span.hcp6 { font-weight:bold; }
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ol.hcp7 { list-style:decimal; }
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-->
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</style>
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</head>
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<body><a name="642b3b9347ca42c9b00b820c00c373fa=1"></a>
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<script type="text/javascript" src="../ehlpdhtm.js" language="JavaScript1.2"></script>
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<p class="Help-Heading-1">Import or Export Item Pictures</p>
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<p class="Help-Text"><a href="../qbpos_inventory/inven_itempics.htm">Use Item Pictures</a></p>
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<div>
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<p style="font-family: Arial, sans-serif; text-align: right; color: #800000;">Pro</p>
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</div>
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<p class="Help-Text">If you are using item pictures, you can import and associate pictures for multiple items at once instead of assigning them one-by-one on item records. Likewise, you may have need to export the item pictures you have in Point of Sale for some other use. The Data Import Wizard and Data Export Wizards in Point of Sale make these tasks easy.</p>
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<p class="Help-Text">In a multi-store configuration, if you want to send item pictures from Headquarters to remote stores, you can do it in a Store Exchange file instead <a href="../qbpos_multi_store/stex_preparepics.htm">Learn more</a></p>
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<p class="Help-Info-Line">What do you want help with?</p>
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<p class="Help-Text"><a href="#Importing_Item_Pics">Import Item Pictures</a></p>
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<p class="Help-Text"><a href="#Exporting_Item_Pics">Export Item Pictures</a></p>
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<p class="Help-Text"> </p>
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<p class="Help-Heading-2"><a name="Importing_Item_Pics" id="Importing_Item_Pics"></a>Importing Item Pictures</p>
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<p class="Help-Text">In the import process, Point of Sales associates pictures to items by matching the file names of the pictures to specific item information. The file names of the pictures to be imported must match one of the item information field or fields listed below, as well as meeting other formatting requirements. Point of Sale can then automatically associate the imported pictures to your existing items.</p>
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<p class="Help-Text"><a class="dropspot" href="javascript:TextPopup(this)" id="a2">Example picture file names <img src="../image/expand_icon.GIF" alt="Click to expand/collapse topic" title="Click to expand/collapse topic" width="11" height="11" border="0" class="hcp1"></a></p>
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<div class="droptext" id="POPUP186819726" style="display: none;">
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<table cellspacing="0" bgcolor="#FFFFEC" class="hcp2">
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<col style="width: 100%;">
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<tr class="hcp3">
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<td style="width:100%;" class="hcp4">
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<p class="Help-Text">Imported picture files must be named to match one of the following item information field formats:</p>
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<ul class="hcp5">
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<li class="p-Help-Bulleted" style="margin-left: -20px;">
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<p class="Help-Bulleted"><span class="hcp6">Item Name_Attribute_Size</span> (if using styles, lets you associate a different picture with each style item)</p>
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</li>
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<li class="p-Help-Bulleted" style="margin-left: -20px;">
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<p class="Help-Bulleted"><span class="hcp6">Item Name</span> (if using styles, associates the same picture(s) with all style items)</p>
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</li>
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<li class="p-Help-Bulleted" style="margin-left: -20px;">
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<p class="Help-Bulleted" style="font-weight: bold;">UPC</p>
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</li>
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<li class="p-Help-Bulleted" style="margin-left: -20px;">
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<p class="Help-Bulleted"><span class="hcp6">Alternate Lookup</span></p>
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</li>
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<li class="p-Help-Bulleted" style="margin-left: -20px;">
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<p class="Help-Bulleted" style="font-weight: bold;">Item Number</p>
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</li>
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</ul>
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<p class="Help-Info-Line">Example: To import a picture for this item...</p>
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<p><img src="../image/inven_itemlist.gif" alt="Item List" width="340" height="29" border="0" class="hcp1"></p>
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<p class="Help-Info-Line">The filename could be any of the following:</p>
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<p class="Help-Indent">sweatpants_red_sml.jpg</p>
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<p class="Help-Indent">sweatpants.jpg</p>
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<p class="Help-Indent">109.jpg</p>
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<p class="Help-Indent">ad142558s.jpg</p>
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<p class="Help-Indent">1234567891234.jpg</p>
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<p class="Help-Text">This example assumes a JPG file format. Other formats (extensions) that can be imported include BMP, GIF, and TIF.</p>
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<p class="Help-Text">Filenames for importing are not case-sensitive. Either upper or lower-case filenames can be used.</p>
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<p class="Help-Text">If importing both default and alternate pictures at the same time, add _def or _1 and _alt or _2 to each filename, like this:</p>
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<p class="Help-Text">Default Picture:     sweatpants_red_sml_def.jpg</p>
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<p class="Help-Text">Alternate Picture:  sweatpants_red_sml_alt.jpg</p>
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<p class="Help-Text"> </p>
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<p class="Help-Text">If you export item pictures, the exported files will be named in one of the same formats (your choice).</p>
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</td>
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</tr>
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</table>
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<p> </p>
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</div>
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<p class="Help-Text"><a class="dropspot" href="javascript:TextPopup(this)" id="a4">Picture file formats and attributes <img src="../image/expand_icon.GIF" alt="Click to expand/collapse topic" title="Click to expand/collapse topic" width="11" height="11" border="0" class="hcp1"></a></p>
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<div class="droptext" id="POPUP186887876" style="display: none;">
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<table cellspacing="0" bgcolor="#FFFFEC" class="hcp2">
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<col style="width: 100%;">
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<tr class="hcp3">
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<td style="width:100%;" class="hcp4">
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<p>You can assign or import pictures in JPG, GIF, BMP and TIF formats. However, Point of Sale converts and stores all pictures in the JPG format.</p>
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<p>The maximum picture size is 500 pixels by 500 pixels. If you attempt to add a picture larger than this, Point of Sale will resize it to this dimension. Since these pictures are intended for viewing on your computer monitor, the recommended resolution is 72 dpi. Higher resolutions will increase file sizes, which in turn increases disk space and loading time.</p>
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<p>Picture file information is preserved when the picture is brought into Point of Sale. Additionally, information for the picture name, size, and last edit date is also saved.</p>
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<p><span class="hcp6">Tip</span>: Many graphics programs will batch process images to the specific sizes, resolution and format required. Check the documentation of graphics programs you have available to you to see if they are capable of doing his time-saving work.</p>
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</td>
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</tr>
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</table>
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<p> </p>
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</div>
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<p class="Help-Info-Line">To import item pictures:</p>
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<ol class="hcp7">
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<li class="p-Help-Steps">
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<p class="Help-Steps">From the File menu, select <span class="hcp6">Utilities > Import</span> and select <span class="hcp6">Item Pictures</span> as the data type.</p>
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</li>
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<li class="p-Help-Steps">
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<p class="Help-Steps">Specify the location of the picture files and which item information fields have been used to name the picture files (see example filenames above) and then select <span class="hcp6">Next</span>.</p>
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</li>
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</ol>
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<ol start="3" class="hcp7">
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<li class="p-Help-Steps">
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<p class="Help-Steps">Specify if you are importing default item pictures only, alternate pictures only, or both default and alternate pictures and select <span class="hcp6">Next</span>.</p>
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</li>
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</ol>
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<ul>
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<li class="p-Help-Nested-List" style="list-style: disc;">
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<p class="Help-Nested-List">If you are importing both default and alternate pictures at the same time, you must include _def or _1 at the end of the filename for the default pictures, and _alt or _2 at the end of the filename for the alternate pictures. See example filenames above.</p>
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</li>
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</ul>
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<ol start="4" class="hcp7">
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<li class="p-help-text">
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<p class="help-text">Specify what Point of Sale should do if an item already has a picture associated with it (replace existing, keep existing, or prompt you for decision) and select <span class="hcp6">Next</span>.</p>
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</li>
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</ol>
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<ul class="hcp5">
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<li class="p-Help-Nested-List">
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<p class="Help-Nested-List">A summary of the pictures found at the specified location is displayed for your review before the import is started. If pictures cannot be matched to items, an alert and list of the files is displayed. Review the file list and rename the affected picture files in one of the filename formats listed above.</p>
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</li>
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</ul>
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<ol start="5" class="hcp7">
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<li class="p-Help-Steps">
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<p class="Help-Steps">When ready to proceed, select <span class="hcp6">Import</span>. Point of Sale confirms the import was completed.</p>
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</li>
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<li class="p-Help-Steps">
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<p class="Help-Steps">Select <span class="hcp6">Finish</span>.</p>
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</li>
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</ol>
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<p class="Help-Text"> </p>
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<p class="Help-Text"><a href="importexport_itempics.htm">Return to top</a></p>
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<p class="Help-Text"> </p>
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<p class="Help-Heading-2"><a name="Exporting_Item_Pics" id="Exporting_Item_Pics"></a>Exporting Item Pictures</p>
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<p class="Help-Text">There are two methods of exporting item pictures from Point of Sale. In both instances, pictures are only exported in JPG format. If the location to which you are exporting the picture(s) contains a file with the same name as that being exported, Point of Sale will prompt you to overwrite or keep the existing picture file.</p>
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<p class="Help-Info-Line">To export individual pictures by dragging-and-dropping:</p>
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<ol class="hcp7">
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<li class="p-Help-Steps">
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<p class="Help-Steps">Arrange your desktop so that you have both the destination location (Windows Explorer window) and the Item Pictures section of the item record (or the Inventory Picture Album) visible on your screen side-by-side.</p>
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</li>
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<li class="p-Help-Steps">
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<p class="Help-Steps">Click the picture in Point of Sale with your left mouse button and hold down the button.</p>
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</li>
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<li class="p-Help-Steps">
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<p class="Help-Steps">Drag your mouse pointer to the location you wish the to export the file and release the mouse button.</p>
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</li>
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</ol>
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<p class="Help-Text">A copy of the picture is created in the destination folder.</p>
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<p class="Help-Info-Line">To export multiple pictures:</p>
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<p class="Help-Text">You can export a number of pictures at once using the Data Export Wizard. Exporting item pictures differs from other data exports in that a separate file is created for each item picture being exported in a folder or location you specify.</p>
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<ol class="hcp7">
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<li class="p-Help-Steps">
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<p class="Help-Steps">From the Point of Sale File menu, select <span class="hcp6">Utilities > Export</span> (this option is best to export all item pictures, or to export by department, vendor, or style). The Data Export Wizard opens.</p>
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</li>
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</ol>
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<p class="Help-Indent" style="font-weight: bold;">Or</p>
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<p class="Help-Indent">From your item list or Picture Album, <a href="javascript:void(0);" id="a1" onmouseover="if (parseInt(navigator.appVersion) >= 4 && typeof(BSPSPopupOnMouseOver) == 'function') BSPSPopupOnMouseOver(event);" class="BSSCPopup" onclick="BSSCPopup('../qbpos_basic_procedures/basic_list_multiselect.htm.htm');return false;">select the items</a> whose pictures you wish to export, and then from the I Want To menu, choose <span class="hcp6">Export > Export Item Pictures for Selected Items</span>. (Skip to Step 4.)</p>
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<ol start="2" class="hcp7">
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<li class="p-Help-Steps">
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<p class="Help-Steps">Select <span class="hcp6">Item Pictures</span> as the type of data to export, and then follow the on-screen instructions to specify for which items pictures will be exported.</p>
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</li>
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<li class="p-Help-Steps">
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<p class="Help-Steps">Indicate the destination folder for the exported pictures, how you wish the exported files to be named (see examples under <a href="#Importing_Item_Pics">import</a> above), and whether you wish to export the default, alternate or thumbnail picture, or all three, for the items.</p>
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</li>
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<li class="p-Help-Steps">
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<p class="Help-Steps">Select <span class="hcp6">Export</span> to copy the pictures to the destination location.</p>
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</li>
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<li class="p-Help-Steps">
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<p class="Help-Steps">Select <span class="hcp6">Open</span> if you wish to view the contents of the destination folder, or select <span class="hcp6">Finish</span> to exit.</p>
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</li>
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</ol>
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<p class="Help-Steps"><a href="importexport_itempics.htm">Back to top</a></p>
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<p class="Help-Text"> </p>
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<p class="Help-Heading-2">Notes:</p>
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<ul class="hcp5">
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<li class="p-Help-Bulleted" style="margin-left: -20px;">
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<p class="Help-Bulleted">It is assumed you are using the default item label of <span class="hcp6">Item Name</span>; if not adjust the above to reflect your <a href="../qbpos_fields/fields_customize_field_labels.htm">custom</a> item label. Note: For upgraders from a previous version, this label may be <span class="hcp6">Description 1</span>.</p>
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</li>
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<li class="p-Help-Bulleted" style="margin-left: -20px;">
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<p class="Help-Bulleted">If using item name, or name with size and attribute, to create filenames, any slashes (/) included in these fields (such as a size of "1/2") are converted to the tilde character (~) upon export and then converted back to slashes when imported at the destination. This is because the slash cannot be used in a filename.</p>
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</li>
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</ul>
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<p class="Related-Topics">Related Topics</p>
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<p class="Help-Text"><a href="data_import_using.htm">Data Import Wizard</a></p>
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<p class="Help-Text"><a href="export_datawizard.htm">Data Export Wizard</a></p>
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<script type="text/javascript" language="JavaScript1.2">//<![CDATA[
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if( typeof( TextPopupInit ) != 'function' ) TextPopupInit = new Function();
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TextPopupInit('a2','POPUP186819726');
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TextPopupInit('a4','POPUP186887876');
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//]]></script>
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</body>
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</html>
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