316 lines
18 KiB
HTML
316 lines
18 KiB
HTML
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<!doctype HTML public "-//W3C//DTD HTML 4.0 Frameset//EN">
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<html>
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<head>
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<meta http-equiv="Content-Type" content="text/html; charset=windows-1252">
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<meta name="generator" content="Adobe RoboHelp 2019">
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<title>Adjustment Memo Fields</title>
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<link rel="StyleSheet" href="../qbpos.css" type="text/css">
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<style type="text/css">
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/* FORCE ALL FONTS TO 12PT */
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* { font-size: 12pt !important; }
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body, p, li, ol, ul, div, span, td, th, h1, h2, h3, h4, h5, h6 { font-size: 12pt !important; }
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</style>
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<style title="hcp" type="text/css">
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<!--
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span.hcp1 { font-weight:bold; }
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img.hcp2 { border:none; }
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table.hcp3 { margin-left:2.25pt;
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vertical-align:Center; }
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tr.hcp4 { vertical-align:top; }
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td.hcp5 { padding-left:1px;
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padding-top:1px;
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padding-right:1px;
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padding-bottom:1px; }
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td.hcp6 { padding-left:1px;
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padding-top:1px;
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padding-right:1px;
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padding-bottom:1px;
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background-color:Transparent; }
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span.hcp7 { font-weight:normal; }
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-->
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</style>
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</head>
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<body>
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<script type="text/javascript" src="../ehlpdhtm.js" language="JavaScript1.2"></script>
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<p class="Help-Heading-1">Adjustment Memo Fields</p>
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<p class="Help-Text"><a href="../qbpos_adjustments/memosoverview.htm">Adjustments Overview</a> <span style="color: #c0c0c0;">|</span> <a href="../qbpos_adjustments/memo1303.htm">Creating an Adjustment Memo</a></p>
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<div>
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<p style="text-align: right; font-family: Arial, sans-serif; color: #800000;"><span>Basic</span> </p>
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</div>
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<p class="Help-Text">Refer to the tables below for descriptions of each adjustment memo field. Fields shown in brackets, e.g. <span class="hcp1">[field name]</span>, are <a href="javascript:void(0);" id="a1" onmouseover="if (parseInt(navigator.appVersion) >= 4 && typeof(BSPSPopupOnMouseOver) == 'function') BSPSPopupOnMouseOver(event);" class="BSSCPopup" onclick="BSSCPopup('../qbpos_basic_procedures/basic309.htm');return false;">suggested<img src="../image/yellow_up.gif" alt="Click to display a popup topic" title="Click to display a popup topic" width="10" height="12" border="0" class="hcp2"></a> or <a href="javascript:void(0);" id="a2" onmouseover="if (parseInt(navigator.appVersion) >= 4 && typeof(BSPSPopupOnMouseOver) == 'function') BSPSPopupOnMouseOver(event);" class="BSSCPopup" onclick="BSSCPopup('../qbpos_basic_procedures/basic308.htm');return false;">read-only<img src="../image/yellow_up.gif" alt="Click to display a popup topic" title="Click to display a popup topic" width="10" height="12" border="0" class="hcp2"></a> fields auto-filled by Point of Sale.</p>
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<p class="Help-Text">If, when viewing a record list, columns (fields) shown below are not visible, you can use the <a href="../qbpos_basic_procedures/basic_customizelistcolumns.htm">customize columns</a> feature to add them.</p>
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<p class="Help-Text">See also <a href="fields02.htm">item fields</a> for a description of common item fields that may appear on documents.</p>
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<p class="help-text"> </p>
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<p class="Help-Heading-2">Cost Memos Fields:</p>
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<table cellspacing="0" width="378" align="center" class="hcp3">
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<tr class="hcp4">
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<td style="width:33.33%;" bgcolor="#E6E6E6" class="hcp5">
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<p class="Help-Text" style="font-weight: bold;">Field</p>
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</td>
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<td style="width:66.67%;" bgcolor="#E6E6E6" class="hcp5">
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<p class="Help-Text" style="font-weight: bold;">Usage</p>
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</td>
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</tr>
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<tr class="hcp4">
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<td style="width:33.33%;" class="hcp5">
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<p class="Help-Text"><span class="hcp1">[Old Cost]</span></p>
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</td>
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<td style="width:66.67%;" class="hcp5">
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<p class="Help-Text">In Item List: Average unit cost for this item before adjustment.</p>
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</td>
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</tr>
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<tr class="hcp4">
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<td style="width:33.33%;" class="hcp6">
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<p class="Help-Text" style="font-weight: bold;">New Cost</p>
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</td>
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<td style="width:66.67%;" class="hcp6">
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<p class="Help-Text">In Item List: Enter the adjusted average unit cost.</p>
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</td>
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</tr>
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<tr class="hcp4">
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<td style="width:33.33%;" class="hcp5">
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<p class="Help-Text" style="font-weight: bold;">[Diff Cost]</p>
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</td>
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<td style="width:66.67%;" class="hcp5">
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<p class="Help-Text">In Item List:  Difference in cost for the item: New Cost Old Cost</p>
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</td>
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</tr>
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<tr class="hcp4">
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<td style="width:33.33%;" class="hcp5">
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<p class="Help-Text" style="font-weight: bold;">[Old Value]</p>
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</td>
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<td style="width:66.67%;" class="hcp5">
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<p class="Help-Text">In Totals area and Adjustment history: The total cost for all items listed on the memo before the adjustment.</p>
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</td>
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</tr>
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<tr class="hcp4">
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<td style="width:33.33%;" class="hcp5">
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<p class="Help-Text" style="font-weight: bold;">[New Value]</p>
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</td>
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<td style="width:66.67%;" class="hcp5">
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<p class="Help-Text">In Totals area and Adjustment history: The total cost for all items listed on the memo after the adjustment.</p>
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</td>
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</tr>
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<tr class="hcp4">
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<td style="width:33.33%;" class="hcp5">
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<p class="Help-Text" style="font-weight: bold;">[Value Change]</p>
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</td>
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<td style="width:66.67%;" class="hcp5">
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<p class="Help-Text">In Totals area and Adjustment history: Total difference in cost for all items on the memo. New Value Old Value</p>
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</td>
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</tr>
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<tr class="hcp4">
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<td style="width:33.33%;" class="hcp5">
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<p class="Help-Text" style="font-weight: bold;">[Qty On-Hand]</p>
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</td>
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<td style="width:66.67%;" class="hcp5">
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<p class="Help-Text">In Totals area and Adjustment history list: Total combined quantity on-hand for all items on this memo.</p>
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</td>
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</tr>
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<tr class="hcp4">
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<td style="width:33.33%;" class="hcp5">
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<p class="Help-Text" style="font-weight: bold;">[Current Qty]</p>
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</td>
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<td style="width:66.67%;" class="hcp5">
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<p class="Help-Text">In Item list: Current item on-hand quantity. This dynamic field shows the current inventory quantity, even when viewing saved cost memos (i.e. not the quantity at the time memo was created).</p>
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</td>
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</tr>
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</table>
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<p class="Help-Text"> </p>
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<p class="Help-Heading-2">Quantity Memos Fields:</p>
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<table cellspacing="0" width="378" align="center" class="hcp3">
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<tr class="hcp4">
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<td style="width:33.33%;" bgcolor="#E6E6E6" class="hcp5">
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<p class="Help-Text" style="font-weight: bold;">Field</p>
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</td>
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<td style="width:66.67%;" bgcolor="#E6E6E6" class="hcp5">
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<p class="Help-Text" style="font-weight: bold;">Usage</p>
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</td>
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</tr>
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<tr class="hcp4">
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<td style="width:33.33%;" class="hcp5">
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<p class="Help-Text" style="font-weight: bold;">[Old Qty]</p>
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</td>
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<td style="width:66.67%;" class="hcp5">
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<p class="Help-Text">In Item List: Quantity on hand for this item before adjustment.</p>
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<p class="Help-Text">In Totals area and Adjustment History:  Total quantity on hand for all items on this memo before adjustment.</p>
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</td>
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</tr>
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<tr class="hcp4">
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<td style="width:33.33%;" class="hcp5">
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<p class="Help-Text" style="font-weight: bold;">New Qty</p>
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</td>
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<td style="width:66.67%;" class="hcp5">
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<p class="Help-Text">In Item List: Enter the adjusted quantity for the item. Becomes the new inventory quantity after saving.</p>
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<p class="Help-Text">In Totals area and Adjustment history: Total quantity on hand for all items on this memo after adjustment. Not editable.</p>
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</td>
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</tr>
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<tr class="hcp4">
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<td style="width:33.33%;" class="hcp5">
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<p class="Help-Text" style="font-weight: bold;">[Diff Qty]</p>
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</td>
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<td style="width:66.67%;" class="hcp5">
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<p class="Help-Text">In Item List: Difference in quantity for the item: New Qty Old Qty</p>
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</td>
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</tr>
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<tr class="hcp4">
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<td style="width:33.33%;" class="hcp5">
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<p class="Help-Text" style="font-weight: bold;">[Qty Change]</p>
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</td>
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<td style="width:66.67%;" class="hcp5">
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<p class="Help-Text">In Totals area and Adjustment history: Total difference in quantity for all items on the memo: New Qty Old Qty</p>
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</td>
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</tr>
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<tr class="hcp4">
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<td style="width:33.33%;" class="hcp5">
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<p class="Help-Text" style="font-weight: bold;">[Value Change]</p>
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</td>
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<td style="width:66.67%;" class="hcp5">
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<p class="Help-Text">In Totals and Adjustment history: Total difference in inventory value due to the quantity changes recorded on the memo. For example, if an item costs $5, and the quantity changes from 5 to 4, the value change is -$5. If the quantity changes from 5 to 7, the value change is $10.</p>
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</td>
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</tr>
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</table>
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<table cellspacing="0" width="378" align="center" class="hcp3">
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<tr class="hcp4">
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<td style="width:33.33%;" class="hcp5">
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<p class="Help-Text" style="font-weight: bold;">Serial # <span class="hcp7">(Pro)</span></p>
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</td>
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<td style="width:66.67%;" class="hcp5">
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<p class="Help-Text">Optional: Used to record item <a href="../qbpos_basic_procedures/basic_serial_number.htm">serial number(s)</a> for the adjusted quantities.</p>
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</td>
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</tr>
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</table>
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<table cellspacing="0" width="378" align="center" class="hcp3">
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<tr class="hcp4">
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<td style="width:33.33%;" class="hcp5">
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<p class="Help-Text" style="font-weight: bold;">[Store] <span class="hcp7"> Pro)</span></p>
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</td>
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<td style="width:66.67%;" class="hcp5">
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<p class="Help-Text">Headquarters only. Select the store for which you are making the adjustment memo. Default is Headquarters store. Editable</p>
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</td>
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</tr>
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</table>
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<p class="Help-Text"> </p>
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<p class="Help-Heading-2">Common Memo Fields:</p>
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<table cellspacing="0" width="378" align="center" class="hcp3">
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<tr class="hcp4">
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<td style="width:33.33%;" bgcolor="#E6E6E6" class="hcp5">
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<p class="Help-Text" style="font-weight: bold; border-left-color: #008000; border-top-color: #008000; border-right-color: #008000; border-bottom-color: #008000;">Field</p>
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</td>
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<td style="width:66.67%;" bgcolor="#E6E6E6" class="hcp5">
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<p class="Help-Text" style="font-weight: bold; border-left-color: #008000; border-top-color: #008000; border-right-color: #008000; border-bottom-color: #008000;">Usage</p>
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</td>
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</tr>
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<tr class="hcp4">
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<td style="width:33.33%;" class="hcp5">
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<p class="Help-Text" style="font-weight: bold; border-left-color: #008000; border-top-color: #008000; border-right-color: #008000; border-bottom-color: #008000;">Associate</p>
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</td>
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<td style="width:66.67%;" class="hcp5">
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<p class="Help-Text" style="border-left-color: #008000; border-top-color: #008000; border-right-color: #008000; border-bottom-color: #008000;">The employee making the memo. Auto-filled if requiring employee login. If not requiring login, optionally select a name from the drop-down list.</p>
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</td>
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</tr>
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<tr class="hcp4">
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<td style="width:33.33%;" class="hcp5">
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<p class="Help-Text" style="font-weight: bold; border-left-color: #008000; border-top-color: #008000; border-right-color: #008000; border-bottom-color: #008000;">Comment</p>
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</td>
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<td style="width:66.67%;" class="hcp5">
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<p class="Help-Text" style="border-left-color: #008000; border-top-color: #008000; border-right-color: #008000; border-bottom-color: #008000;">For many actions in which memos are automatically generated, the <span class="hcp1">Comment</span> field will contain a description of why the memo was created. For example, Assembly created from inventory is the comment for a memo generated when assembly items are created. For manually created memos, enter a comment at your discretion.</p>
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</td>
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</tr>
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<tr class="hcp4">
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<td style="width:33.33%;" class="hcp5">
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<p class="Help-Text" style="font-weight: bold; border-left-color: #008000; border-top-color: #008000; border-right-color: #008000; border-bottom-color: #008000;">Date</p>
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</td>
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<td style="width:66.67%;" class="hcp5">
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<p class="Help-Text" style="border-left-color: #008000; border-top-color: #008000; border-right-color: #008000; border-bottom-color: #008000;">The date the memo was created. Editable, subject to security rights.</p>
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</td>
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</tr>
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<tr class="hcp4">
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<td style="width:33.33%;" class="hcp5">
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<p class="Help-Text" style="font-weight: bold; border-left-color: #008000; border-top-color: #008000; border-right-color: #008000; border-bottom-color: #008000;"><span class="hcp1">[QB Status]</span></p>
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<p class="Help-Text" style="border-left-color: #008000; border-top-color: #008000; border-right-color: #008000; border-bottom-color: #008000;">(QuickBooks financial software users only)</p>
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</td>
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<td style="width:66.67%;" class="hcp5">
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<p class="Help-Text" style="border-left-color: #008000; border-top-color: #008000; border-right-color: #008000; border-bottom-color: #008000;">In Adjustment History list: Displays the status of Financial Exchange for a memo: <span class="hcp1">Not Posted</span> (not yet sent to QuickBooks), <span class="hcp1">Complete</span> (sent to QuickBooks), or <span class="hcp1">Error</span> (attempting to send the memo to QuickBooks resulted in an error). <a href="../qbpos_qb_data_exchange/financialexchange_verifytransaction.htm">Learn more</a></p>
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</td>
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</tr>
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<tr class="hcp4">
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<td style="width:33.33%;" class="hcp5">
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<p class="Help-Text" style="font-weight: bold; border-left-color: #008000; border-top-color: #008000; border-right-color: #008000; border-bottom-color: #008000;">Reason</p>
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</td>
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<td style="width:66.67%;" class="hcp5">
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<p class="Help-Text" style="border-left-color: #008000; border-top-color: #008000; border-right-color: #008000; border-bottom-color: #008000;">Required field.  Enter the reason for the adjustment or select from the drop-down list of predefined reasons.</p>
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<p class="Help-Text" style="border-left-color: #008000; border-top-color: #008000; border-right-color: #008000; border-bottom-color: #008000;">In the case of system-generated memos, the <span class="hcp1">Reason</span> field will be auto-filled: adjustment when manually adding items to inventory (<span class="hcp1">Man Adj</span>), building an assembly (<span class="hcp1">CreatAsm</span>), breaking an assembly (<span class="hcp1">Brk Asm</span>), etc.</p>
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</td>
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</tr>
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<tr class="hcp4">
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<td style="width:33.33%;" class="hcp5">
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<p class="Help-Text" style="font-weight: bold; border-left-color: #008000; border-top-color: #008000; border-right-color: #008000; border-bottom-color: #008000;">[Source]</p>
|
||
|
|
</td>
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||
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|
<td style="width:66.67%;" class="hcp5">
|
||
|
|
<p class="Help-Text" style="border-left-color: #008000; border-top-color: #008000; border-right-color: #008000; border-bottom-color: #008000;">The action or module that created the memo: manually created memo <span class="hcp1">(Manual</span>), reversed in memo module (<span class="hcp1">Reverse</span>), physical inventory (<span class="hcp1">Physical</span>) inventory adjustment (<span class="hcp1">Inventory</span>), Assembly item (<span class="hcp1">Assembly</span>).</p>
|
||
|
|
</td>
|
||
|
|
</tr>
|
||
|
|
<tr class="hcp4">
|
||
|
|
<td style="width:33.33%;" class="hcp5">
|
||
|
|
<p class="Help-Text" style="font-weight: bold; border-left-color: #008000; border-top-color: #008000; border-right-color: #008000; border-bottom-color: #008000;">[Status]</p>
|
||
|
|
</td>
|
||
|
|
<td style="width:66.67%;" class="hcp5">
|
||
|
|
<p class="Help-Text" style="border-left-color: #008000; border-top-color: #008000; border-right-color: #008000; border-bottom-color: #008000;">In Adjustment History list: Shows the memo status: <span class="hcp1">Regular</span>, <span class="hcp1">Reversed</span>, or <span class="hcp1">Reversing</span>.  <a href="../qbpos_adjustments/memo1308.htm">Learn more</a>.</p>
|
||
|
|
</td>
|
||
|
|
</tr>
|
||
|
|
<tr class="hcp4">
|
||
|
|
<td style="width:33.33%;" class="hcp5">
|
||
|
|
<p class="Help-Text" style="font-weight: bold; border-left-color: #008000; border-top-color: #008000; border-right-color: #008000; border-bottom-color: #008000;">[Type]</p>
|
||
|
|
</td>
|
||
|
|
<td style="width:66.67%;" class="hcp5">
|
||
|
|
<p class="Help-Text" style="border-left-color: #008000; border-top-color: #008000; border-right-color: #008000; border-bottom-color: #008000;">In Adjustment History list: The inventory value being adjusted: Quantity or Cost.</p>
|
||
|
|
</td>
|
||
|
|
</tr>
|
||
|
|
<tr class="hcp4">
|
||
|
|
<td style="width:33.33%;" class="hcp5">
|
||
|
|
<p class="Help-Text" style="font-weight: bold; border-left-color: #008000; border-top-color: #008000; border-right-color: #008000; border-bottom-color: #008000;">[Qty On-Hand]</p>
|
||
|
|
</td>
|
||
|
|
<td style="width:66.67%;" class="hcp5">
|
||
|
|
<p class="Help-Text" style="border-left-color: #008000; border-top-color: #008000; border-right-color: #008000; border-bottom-color: #008000;">In Totals area and Adjustment history list: Total combined quantity on-hand for all items on this memo.</p>
|
||
|
|
</td>
|
||
|
|
</tr>
|
||
|
|
<tr class="hcp4">
|
||
|
|
<td style="width:33.33%;" class="hcp5">
|
||
|
|
<p class="Help-Text" style="font-weight: bold; border-left-color: #008000; border-top-color: #008000; border-right-color: #008000; border-bottom-color: #008000;">[Current Qty]</p>
|
||
|
|
</td>
|
||
|
|
<td style="width:66.67%;" class="hcp5">
|
||
|
|
<p class="Help-Text" style="border-left-color: #008000; border-top-color: #008000; border-right-color: #008000; border-bottom-color: #008000;">(Item list) Current item on-hand quantity in inventory. This dynamic field shows the current inventory quantity, even when viewing former cost memos (i.e. not the quantity at the time memo was created).</p>
|
||
|
|
</td>
|
||
|
|
</tr>
|
||
|
|
</table>
|
||
|
|
<table cellspacing="0" width="378" align="center" class="hcp3">
|
||
|
|
<tr class="hcp4">
|
||
|
|
<td style="width:33.33%;" class="hcp5">
|
||
|
|
<p class="Help-Text" style="font-weight: bold; border-left-color: #008000; border-top-color: #008000; border-right-color: #008000; border-bottom-color: #008000;">[Unit of Measure] (Pro)</p>
|
||
|
|
</td>
|
||
|
|
<td style="width:66.67%;" class="hcp5">
|
||
|
|
<p class="Help-Text" style="border-left-color: #008000; border-top-color: #008000; border-right-color: #008000; border-bottom-color: #008000;">Used to display the base unit of measure (size) of the item being adjusted when using the <a href="../qbpos_inventory/inven_uom_multiple.htm">multiple units of measure</a> feature. Read only.</p>
|
||
|
|
</td>
|
||
|
|
</tr>
|
||
|
|
</table>
|
||
|
|
<p class="Help-Text" style="border-left-color: #008000; border-top-color: #008000; border-right-color: #008000; border-bottom-color: #008000;"> </p>
|
||
|
|
<p class="Help-Text"><a href="fields08.htm">Return to top</a></p>
|
||
|
|
<p class="Help-Text"><a href="fields10.htm">Data fields overview</a></p>
|
||
|
|
<script type="text/javascript" language="JavaScript1.2">
|
||
|
|
//<![CDATA[
|
||
|
|
if( typeof( FilePopupInit ) != 'function' ) FilePopupInit = new Function();
|
||
|
|
FilePopupInit('a1');
|
||
|
|
FilePopupInit('a2');
|
||
|
|
//]]>
|
||
|
|
</script>
|
||
|
|
</body>
|
||
|
|
</html>
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