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<!doctype HTML public "-//W3C//DTD HTML 4.0 Frameset//EN">
<html>
<head>
<meta http-equiv="Content-Type" content="text/html; charset=windows-1252">
<meta name="MS-HAID" content="End of Day">
<meta name="generator" content="Adobe RoboHelp 2019">
<title>End of Day Financial Exchange with QuickBooks</title>
<link rel="StyleSheet" href="../qbpos.css" type="text/css">
<link rel="stylesheet" href="../responsive.css?v=20260110083000" type="text/css">
<style title="hcp" type="text/css">
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</head>
<body><a name="642b3b9347ca42c9b00b820c00c373fa=1"></a>
<script type="text/javascript" src="../ehlpdhtm.js" language="JavaScript1.2"></script>
<p class="Help-Heading-1" style="background-color: #008000;">End of Day Financial Exchange with QuickBooks</p>
<p class="Help-Text"><a href="../qbpos_qb_data_exchange/qbdataoverview.htm">Financial Exchange Overview</a> <font color="#C0C0C0" class="hcp1">|</font> <a href="../qbpos_qb_data_exchange/qbdata10.htm">FAQs</a> <font color="#C0C0C0" class="hcp1">|</font> <a href="eodoverview.htm">End of Day Overview</a></p>
<p class="Help-Text">&#160;</p>
<p class="Help-Text">In a multi-workstation configuration, the End of Day procedure must be run on the <a href="../qbpos_help_and_support/help_wstypes.htm">Server Workstation</a> to include Financial Exchange.</p>
<p class="Help-Text">(Pro) The Financial Exchange option is available only at Headquarters.</p>
<p class="Help-Info-Line">To include a Financial Exchange as part of the End of Day procedure:</p>
<ol>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Make sure QuickBooks Desktop is running and your company file is open.</p>
</li>
</ol>
<p class="Help-Indent"><font class="hcp2">Tip: To avoid this step set</font> <font class="hcp2">up</font> <font class="hcp2">your</font> <font class="hcp2">integrated applications preferences in QuickBooks Desktop to allow Point of Sale to</font> <a href="../qbpos_qb_data_exchange/financialexchange_qb_integratedappspref.htm">automatically login</a><font class="hcp2">.</font></p>
<ol start="2">
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">In the End of Day window, ensure that the <span class="hcp3">Exchange Data with QuickBooks</span> option is selected in the Financial Exchange with QuickBooks section.</p>
</li>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Choose other End of Day options.</p>
</li>
<li class="p-Help-Text" style="font-size: 9pt;">
<p class="Help-Text">Select <span class="hcp3">OK</span>.</p>
</li>
</ol>
<p class="Help-Info-Line">Learn more about...</p>
<p class="Help-Text"><a href="../qbpos_qb_data_exchange/financialexchange_infoexchanged.htm">What information is exchanged?</a></p>
<p class="Help-Text"><a href="../qbpos_qb_data_exchange/qbdata08.htm">What do I if an error occurs during an exchange?</a></p>
<p class="Help-Text"><a href="../qbpos_qb_data_exchange/qbdata02.htm">How is my Point of Sale data posted to QuickBooks Desktop?</a>.</p>
<p class="Help-Text"><a href="eod_handlingdepositsafterfianacialexchange.htm">How do I handle bank deposits after running Financial Exchange?</a></p>
<p class="Help-Text"><a href="../qbpos_qb_data_exchange/finacialexchange_initiating.htm">Can I run Financial Exchange outside of the End of Day procedure?</a></p>
</body>
</html>

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<!doctype HTML public "-//W3C//DTD HTML 4.0 Frameset//EN">
<html>
<head>
<meta http-equiv="Content-Type" content="text/html; charset=windows-1252">
<meta name="MS-HAID" content="End of Day">
<meta name="generator" content="Adobe RoboHelp 2019">
<title>Z-Out Store Close Report: End of Day</title>
<link rel="StyleSheet" href="../qbpos.css" type="text/css">
<link rel="stylesheet" href="../responsive.css?v=20260110083000" type="text/css">
<style title="hcp" type="text/css">
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span.hcp1 { color:#c0c0c0; }
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font-size: 13pt !important;
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</style>
</head>
<body>
<script type="text/javascript" src="../ehlpdhtm.js" language="JavaScript1.2"></script>
<p class="Help-Heading-1" style="background-color: #008000;">Z-Out Store Close Report: End of Day</p>
<p class="Help-Text"><a href="xzoverview.htm">X/Z-Out Overview</a> <span class="hcp1">|</span> <a href="eodoverview.htm">End of Day Overview</a> <span class="hcp1">|</span> <a href="../qbpos_reports_and_sales_charts/reportsoverview.htm">Reports Overview</a></p>
<p class="help-text">&#160;</p>
<p class="Help-Text">A Z-Out ("zero" out) Store Close report provides a summary of your workstations sales activities for the day and helps prepare a bank deposit.</p>
<p class="Help-Info-Line">To run an Z-Out Store Close report as part of the End of Day procedure:</p>
<ol>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Select <span class="hcp2">E</span><font class="hcp3">nd of Day Procedure</font> from the Point of Sale menu.</p>
</li>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">In the End of Day Reports section, select the check box to run a End of Day report and then select <span class="hcp2">Z</span><font class="hcp3">-Out Store Close</font> as the report type.</p>
</li>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Select the <a href="../qbpos_basic_procedures/basic316.htm">date period</a> for the report from the drop-down list. For a Z-Out Store Close report, this is usually the dynamic date <span class="hcp2">T</span><font class="hcp3">oday</font>. To define a fixed date range, select <span class="hcp2">C</span><font class="hcp3">ustom</font>.</p>
</li>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Select other End of Day options, as needed.</p>
</li>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Select <span class="hcp2">OK</span> and follow the on-screen prompts.</p>
</li>
</ol>
<p class="Help-Text">&#160;</p>
<p class="Help-Text"><font class="hcp3">Notes:</font></p>
<ul>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">The Z-Out Store Close report automatically includes sales activity for every workstation and cashier for the date range defined for the report. However, you can filter the report to include only designated workstations or cashiers. In a multi-store configuration, you can also filter by stores (only at Headquarters).</p>
</li>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">This report is generally run as part of the End of Day procedure as described below, but can also be run <a href="xz1101.htm">manually</a>.</p>
</li>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">The Z-Out Store Close Report does not include reconciling the cash drawer. If you want to reconcile the cash drawer, use the <a href="xz1114.htm">Z-Out Drawer Count report</a> instead of, or in addition to, the Store Close Report.</p>
</li>
</ul>
<p class="Related-Topics">Related Topics</p>
<p class="Help-Text"><a href="eod_zout_recommendations.htm">Which Z-Out report should I use?</a></p>
<p class="Help-Text"><a href="xz1113.htm">Z-Out reports</a></p>
</body>
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<html>
<head>
<meta http-equiv="Content-Type" content="text/html; charset=windows-1252">
<meta name="generator" content="Adobe RoboHelp 2019">
<title>Handling Bank Deposits after Running Financial Exchange</title>
<link rel="StyleSheet" href="../qbpos.css" type="text/css">
<link rel="stylesheet" href="../responsive.css?v=20260110083000" type="text/css">
<style title="hcp" type="text/css">
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font.hcp1 { font-weight:bold; }
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</head>
<body><a name="642b3b9347ca42c9b00b820c00c373fa=1"></a>
<script type="text/javascript" src="../ehlpdhtm.js" language="JavaScript1.2"></script>
<p class="Help-Heading-1" style="background-color: #008000;">Handling Bank Deposits after Running Financial Exchange</p>
<p class="Help-Text"><a href="../qbpos_qb_data_exchange/qbdataoverview.htm">Financial Exchange Overview</a> <font color="#C0C0C0" class="hcp1">|</font> <a href="../qbpos_qb_data_exchange/qbdata10.htm">FAQs</a></p>
<p class="Help-Text">&#160;</p>
<p class="Help-Text">By default, cash from Point of Sale is placed in the Cash In Drawer account in QuickBooks Desktop, while checks and credit/debit transaction are placed in the Undeposited Funds account.</p>
<p class="Help-Text"><a href="../qbpos_qb_data_exchange/financialexchange_defaultaccounts.htm">Learn more about using the default or custom account mappings</a></p>
<p class="Help-Text">To perform a deposit after you have completed the Financial Exchange process with QuickBooks Desktop (using the default mappings), you will need to transfer the funds you wish to deposit from the Cash in Drawer account in QuickBooks Desktop to the Undeposited Funds account.</p>
<p class="Help-Info-Line">To make a bank deposit in QuickBooks Desktop:</p>
<ol>
<li class="p-Help-Text" style="font-size: 9pt;">
<p class="Help-Text">In your QuickBooks Desktop financial software, from the Banking menu, select <span class="hcp2">T</span><font class="hcp1">ransfer Funds</font>.</p>
</li>
<li class="p-Help-Text" style="font-size: 9pt;">
<p class="Help-Text">Select the accounts to transfer from and to.</p>
</li>
</ol>
<p class="Help-Text" style="margin-left: 22.50pt; font-style: normal;">Normally this would be a transfer from the <font class="hcp1">Cash In Drawer</font> account to the <font class="hcp1">Undeposited Funds</font> account. If you have set up custom account mappings between Point of Sale and QuickBooks Desktop financial software, you will need to specify the custom accounts that you use.</p>
<p class="Help-Text" style="margin-left: 22.50pt; font-style: normal;"><img src="../image/qbfs_trxferfunds.gif" alt="" width="315" height="141" border="0" class="hcp3"></p>
<p class="Help-Text" style="margin-left: 22.50pt; font-style: normal;">This window displays the current balances in each account.</p>
<ol start="3">
<li class="p-Help-Text" style="font-size: 9pt;">
<p class="Help-Text">Enter the <span class="hcp2">Transfer Amount</span> (usually the entire balance in the Cash in Drawer account) and save the transfer.</p>
</li>
<li class="p-Help-Text" style="font-size: 9pt;">
<p class="Help-Text">Select <span class="hcp2">M</span><font class="hcp1">ake Deposits</font> from the Banking menu.</p>
</li>
<li class="p-Help-Text" style="font-size: 9pt;">
<p class="Help-Text">On the Payments to Deposit window, select the items in the list you wish to deposit. If depositing the entire balance from the Undeposited Funds account, click <span class="hcp2">Select All</span> at the bottom of the window.</p>
</li>
<li class="p-Help-Text" style="font-size: 9pt;">
<p class="Help-Text">Select <span class="hcp2">OK</span>.</p>
</li>
<li class="p-Help-Text" style="font-size: 9pt;">
<p class="Help-Text">On the Make Deposits window, select the bank account to which the funds are being deposited and save.</p>
</li>
</ol>
<p class="Help-Text">&#160;</p>
<p class="Help-Text"><a class="dropspot" href="javascript:TextPopup(this)" id="a1">Alternate Method <img src="../image/expand_icon.GIF" alt="Click to expand/collapse topic" title="Click to expand/collapse topic" width="11" height="11" border="0" class="hcp3"></a></p>
<div class="droptext" id="POPUP277211774" style="display: none;">
<table style="vertical-align: top;" cellspacing="0" bgcolor="#FFFFEC">
<col style="width: 100%;">
<tr style="vertical-align: top;">
<td style="width: 100%; padding-right: 10px; padding-left: 10px;">
<ol style="list-style: decimal;">
<li class="p-Help-Steps">
<p class="Help-Steps">In QuickBooks Desktop financial software, go to the Banking menu and select <span class="hcp2">Make Deposits</span>.</p>
</li>
<li class="p-Help-Steps">
<p class="Help-Steps">Select the items to deposit and then select <span class="hcp2">OK</span>. The cash that was transferred from Point of Sale does not appear on this list.</p>
</li>
<li class="p-Help-Steps">
<p class="Help-Steps">Add a new line to the deposit list, selecting Cash in Drawer as the <span class="hcp2">From Account</span> and entering the amount of cash to be deposited.</p>
</li>
<li class="p-Help-Steps">
<p class="Help-Steps">Select <span class="hcp2">Save &amp; Close</span>.</p>
</li>
</ol>
</td>
</tr>
</table>
<p>&#160;</p>
</div>
<p class="Help-Text">&#160;</p>
<p class="Related-Topics">Related Topics</p>
<p class="Help-Text"><a href="endofday03.htm">Z-Out Store Close reports</a></p>
<script type="text/javascript" language="JavaScript1.2">//<![CDATA[
if( typeof( TextPopupInit ) != 'function' ) TextPopupInit = new Function();
TextPopupInit('a1','POPUP277211774');
//]]></script>
</body>
</html>

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<!doctype HTML public "-//W3C//DTD HTML 4.0 Frameset//EN">
<html>
<head>
<meta http-equiv="Content-Type" content="text/html; charset=windows-1252">
<meta name="generator" content="Adobe RoboHelp 2019">
<title>eod_hdi</title>
<link rel="StyleSheet" href="../qbpos.css" type="text/css">
<link rel="stylesheet" href="../responsive.css?v=20260110083000" type="text/css">
<style type="text/css">
/* FORCE ALL FONTS TO 13PT - V3 */
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body, body *, p, p *, li, li *, ol, ol *, ul, ul *, div, div *, span, span *, td, td *, th, th *, h1, h2, h3, h4, h5, h6, font, font * {
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<body>
<script type="text/javascript" src="../ehlpdhtm.js" language="JavaScript1.2"></script>
<p class="Help-Heading-1" style="background-color: #008000;">End of Day: How Do I?</p>
&#160;
<p class="Help-Text">This is a popup topic.</p>
<p class="Help-Main-Topic-Links"><a href="xz1101.htm">Run an X/Z-Out Report?</a></p>
<p class="Help-Main-Topic-Links"><a href="xz1114.htm">Count/balance my cash drawer?</a></p>
<p class="Help-Main-Topic-Links"><a href="eod_merchantservicebatch.htm">Settle credit and debit card batches?</a></p>
<p class="Help-Main-Topic-Links"><a href="endofday02.htm">Exchange data with my QuickBooks financial software?</a></p>
<p class="Help-Main-Topic-Links"><a href="eod_handlingdepositsafterfianacialexchange.htm">Handle bank deposits?</a></p>
<p class="Help-Main-Topic-Links"><a href="eodoverview.htm">Initiate the End of Day procedure?</a></p>
<p class="Help-Text" style="margin-top: 0; margin-bottom: 0;">&#160;</p>
<p class="Help-Text">Click anywhere to close this window</p>
</body>
</html>

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<!doctype HTML public "-//W3C//DTD HTML 4.0 Frameset//EN">
<html>
<head>
<meta http-equiv="Content-Type" content="text/html; charset=windows-1252">
<meta name="MS-HAID" content="End of Day">
<meta name="generator" content="Adobe RoboHelp 2019">
<title>Settle Merchant Service Transactions</title>
<link rel="StyleSheet" href="../qbpos.css" type="text/css">
<link rel="stylesheet" href="../responsive.css?v=20260110083000" type="text/css">
<style title="hcp" type="text/css">
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font.hcp1 { font-weight:bold; }
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<body><a name="642b3b9347ca42c9b00b820c00c373fa=1"></a>
<script type="text/javascript" src="../ehlpdhtm.js" language="JavaScript1.2"></script>
<p class="Help-Heading-1" style="background-color: #008000;">Settle Merchant Service Transactions</p>
<p class="Help-Text"><a href="../qbpos_merchant_service/cardservicesoverview.htm">Merchant Service Overview</a> <font color="#C0C0C0" class="hcp1">|</font> <a href="../qbpos_merchant_service/help_troubleshoot_mas.htm">FAQs</a> <font color="#C0C0C0" class="hcp1">|</font> <a href="eodoverview.htm">End of Day Overview</a></p>
<p class="Help-Text">&#160;</p>
<p class="Help-Text">Point of Sale does not support batch settlements.</p>
<p class="Help-Bulleted">&#160;</p>
<p class="Related-Topics">Related Topics</p>
<p class="Help-Text"><a href="../qbpos_merchant_service/cardservices13.htm">Merchant Service Reports</a></p>
<p class="Help-Text"><a href="../qbpos_recording_sales_and_returns/receipts_payment_creditcard.htm">Take payment by credit card</a></p>
<p class="Help-Text"><a href="../qbpos_recording_sales_and_returns/receipt_payment_debit.htm">Take payment by debit card</a></p>
<p class="Help-Text"><a href="../qbpos_merchant_service/help_troubleshoot_mas.htm">Troubleshoot</a></p>
</body>
</html>

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<html>
<head>
<meta http-equiv="Content-Type" content="text/html; charset=windows-1252">
<meta name="generator" content="Adobe RoboHelp 2019">
<title>Z-Out Drawer Count: Require Manual Media Counts</title>
<link rel="StyleSheet" href="../qbpos.css" type="text/css">
<link rel="stylesheet" href="../responsive.css?v=20260110083000" type="text/css">
<style title="hcp" type="text/css">
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<body>
<script type="text/javascript" src="../ehlpdhtm.js" language="JavaScript1.2"></script>
<p class="Help-Heading-1" style="background-color: #008000;">Z-Out Drawer Count: Require Manual Media Counts</p>
<p class="Help-Text"><a href="xzoverview.htm">X/Z-Out Overview</a> <span class="hcp1">|</span> <a href="eodoverview.htm">End of Day Overview</a> <span class="hcp1">|</span> <a href="../qbpos_reports_and_sales_charts/reportsoverview.htm">Reports Overview</a></p>
<p class="Help-Text">&#160;</p>
<p class="Help-Text">For added cash drawer control, you can require that cashiers complete a manual count of all media (currency and non-currency) in the drawer and enter those counts before a Z-Out Drawer Count Report can be completed. This procedure helps eliminate mathematical errors and identify missing amounts.</p>
<p class="Help-Text">If you do not require manual media counts, the drawer count report can be completed by simply entering the total drawer amount on the Media Totals window.</p>
<p class="Help-Info-Line">To require manual media counts as part of a drawer count report</p>
<ol style="list-style: decimal;">
<li class="p-Help-Steps">
<p class="Help-Steps">Select <span class="hcp2">P</span><font class="hcp3">references</font> <font style="font-family: 'Wingdings 3'; font-weight: bold;" face="Wingdings 3"></font> <font class="hcp3">Company</font> from the File menu.</p>
</li>
<li class="p-Help-Steps">
<p class="Help-Steps">Select the <span class="hcp2">S</span><font class="hcp3">ales</font> page from the preferences tree on the left.</p>
</li>
<li class="p-Help-Steps">
<p class="Help-Steps">Select the <font class="hcp3">Require a Manual Media Count for X/Z-Out</font> option.</p>
</li>
<li class="p-Help-Steps">
<p class="Help-Steps">Select <span class="hcp2">Save</span>.</p>
</li>
</ol>
</body>
</html>

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<title>View Drawer Count History</title>
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<script type="text/javascript" src="../ehlpdhtm.js" language="JavaScript1.2"></script>
<p class="Help-Heading-1" style="background-color: #008000;">View Drawer Count History</p>
<p class="Help-Text"><a href="xzoverview.htm">X/Z-Out Overview</a> <span class="hcp1">|</span> <a href="eodoverview.htm">End of Day Overview</a> <span class="hcp1">|</span> <a href="../qbpos_reports_and_sales_charts/reportsoverview.htm">Reports Overview</a></p>
<p class="Help-Text">&#160;</p>
<p class="Help-Text">Z-Out Drawer Count reports are stored by Point of Sale, and can be viewed at anytime by selecting <font style="font-weight: bold;">View Drawer Count History</font> from the Reports menu.</p>
<p class="Help-Text">(Pro) Remote stores send their drawer count reports to Headquarters with each Store Exchange. At Headquarters, the list of Z-Out Drawer Count Reports includes all stores. The listed reports can be grouped in the list by store, date, workstation, etc., using standard list <a href="../qbpos_basic_procedures/basic261.htm">sorting</a> procedures.</p>
<p class="Help-Text">&#160;</p>
<p class="Related-Topics">Related Topics</p>
<p class="Help-Text"><a href="xz1113.htm">Z-Out reports</a></p>
<p class="Help-Text"><a href="xz1101.htm">X/Z-Out basic steps</a></p>
<p class="Help-Text"><a href="xzoverview.htm">X/Z-Out overview</a></p>
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<p class="Help-Heading-1" style="background-color: #008000;">X/Z-Out Terminology</p>
<p class="Help-Text"><a href="xzoverview.htm">X/Z-Out Overview</a> <span class="hcp1">|</span> <a href="eodoverview.htm">End of Day Overview</a> <span class="hcp1">|</span> <a href="../qbpos_reports_and_sales_charts/reportsoverview.htm">Reports Overview</a></p>
<p class="help-text">&#160;</p>
<p class="Help-Text"><font class="hcp2">Breakouts:</font> Listings of the total amount paid in, the amount paid out, and the net amount for each discount type. These listings are included in all X-Outs and Z-Outs.</p>
<p class="Help-Text"><font class="hcp2">Media:</font> A general term for currency and non-currency items used as payment.</p>
<p class="Help-Text"><font class="hcp2">Currency:</font> Bills and coins used as payment.</p>
<p class="Help-Text"><font class="hcp2">Non-Currency Media:</font> Media other than currency used as payment. Non-currency media are payment documents such as checks, credit card and ATM/debit receipts, store credits, gift cards/certificates, etc.</p>
<p class="Help-Text"><font class="hcp2">Paid Outs and Payouts:</font> The term "paid out" refers to payment given to the customer for any reason, such as giving change or refunding a returned item. In the list of non-currency media contained at the end of X/Z-Out reports, there is a list of Payouts, meaning cash removed from the cash drawer using the <a href="../qbpos_glossary_of_terms/glossarypage.htm#glossary_paidout">payout</a> feature. It is important to be aware of this distinction.</p>
<p class="Help-Text"><font class="hcp2">Manual Media Count:</font> An optional manual count of all media (currency and non-currency) in the drawer done for added cash drawer control. Can be required before a Z-Out Drawer Count Report can be completed. This procedure helps eliminate mathematical errors and identify missing amounts.</p>
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<p class="Help-Heading-1" style="background-color: #008000;">Z-Out Report Recommendations</p>
<p class="Help-Text"><a href="xzoverview.htm">X/Z-Out Overview</a> <span class="hcp1">|</span> <a href="eodoverview.htm">End of Day Overview</a> <span class="hcp1">|</span> <a href="../qbpos_reports_and_sales_charts/reportsoverview.htm">Reports Overview</a></p>
<p class="Help-Text">&#160;</p>
<p class="Help-Text">Following are some general suggestions for determining which Z-Out report to use and when. Use the report types and frequency that best meets the needs of your business and policies.</p>
<p class="Help-Text">&#160;</p>
<p class="Help-Text" style="font-weight: bold;">If you have a single workstation:</p>
<ul>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">For maximum control, do a Z-Out Drawer Count at the end of each shift and as part of your End of Day procedure, requiring manual media counts. With a single workstation, it isnt necessary to run a separate Store Close report.</p>
</li>
</ul>
<p class="Help-Text" style="font-weight: bold;">If you have multiple workstations:</p>
<ul>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">For maximum control, do a Z-Out Drawer Count report at each workstation at the end of each shift, including the shift that ends the day, and requiring a manual media count. Filter by workstation number, time period, and cashier, as appropriate at each workstation.</p>
</li>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">After the individual workstations have completed their final drawer count for the day, run a Z-Out Store Close report as part of the End of Day procedure, filtered to include the activity from all workstations/cashiers for the entire day.</p>
</li>
</ul>
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<p class="Help-Heading-1" style="background-color: #008000;">End of Day Overview</p>
<p class="Help-Text"><a source="shell" href="eod_hdi.htm" id="a1">How do I?</a><img src="../image/yellow_up.gif" alt="Click to display a popup topic" title="Click to display a popup topic" style="border: none;" width="10" height="12" border="0"></p>
<p class="Help-Text">&#160;</p>
<p class="Help-Text">The retail day is over; the doors are locked. It is time to tally up the sales, count the money, exchange information with your financial software, and back up your data before you head home.</p>
<p class="Help-Text">When you initiate the End of Day procedure, these tasks are carried out as you specify, prompting you for input as needed.</p>
<p class="Help-Note"><font class="hcp1">Note: &#160;</font>In a multi-workstation configuration, the End of Day procedure must be run from the <a href="../qbpos_help_and_support/help_wstypes.htm">Server Workstation</a> if you wish to include a data backup or Financial Exchange.<br>
Pro Note: &#160;In a multi-workstation configuration, the End of Day procedure must also be run from the Server Workstation if you wish to include <a href="../qbpos_multi_store/multi_store_exchange.htm">Store Exchange</a>.</p>
<p class="Help-Info-Line">To run the End of Day procedure:</p>
<ol>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Select <span class="hcp2">E</span><font class="hcp1">nd Of Day</font> <span class="hcp2">P</span><font class="hcp1">rocedure</font> from the Point of Sale menu.</p>
</li>
</ol>
<p class="Help-Indent">The End of Day window is displayed.</p>
<ol start="2">
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Select the individual procedures you wish to run by selecting or clearing the check boxes for each and specifying options:</p>
</li>
</ol>
<ul>
<li class="p-Help-Nested-List" style="font-size: 9pt;">
<p class="Help-Nested-List"><span class="hcp2">Run an End of Day report</span> (drawer count, store close, or status). Select the specific X/Z-Out report type, specify a date (default: today), and optionally select the check box to print the report immediately without previewing. <a href="xzoverview.htm">Learn more</a></p>
</li>
<li class="p-Help-Nested-List" style="font-size: 9pt;">
<p class="Help-Nested-List"><span class="hcp2">Back up your company data</span>. Specify the default location or an alternate location. <a href="../qbpos_data_protection/backupoverview.htm">Learn more</a></p>
</li>
<li class="p-Help-Nested-List">
<p class="Help-Nested-List"><span class="hcp2">Send data to other stores</span>. <a href="../qbpos_multi_store/multi_store_exchange.htm">Learn more</a></p>
</li>
<li class="p-Help-Nested-List" style="font-size: 9pt;">
<p class="Help-Nested-List"><span class="hcp2">Settle Merchant Account</span> (send credit and debit card transactions to processor). <a href="eod_merchantservicebatch.htm">Learn more</a></p>
</li>
<li class="p-Help-Nested-List" style="font-size: 9pt;">
<p class="Help-Nested-List"><span class="hcp2">Exchange data with QuickBooks Desktop</span> financial software. <a href="endofday02.htm">Learn more</a></p>
</li>
</ul>
<ol start="3">
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Select <span class="hcp2">Start</span>.</p>
</li>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Enter additional information as prompted.</p>
</li>
</ol>
<p class="Help-Text">&#160;</p>
<p class="Help-Heading-2">Notes:</p>
<ul style="list-style: disc;">
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">If you have <a href="../qbpos_data_protection/backup_automatic.htm">scheduled data backups</a>, you may not want to include another backup in your End of Day procedure.</p>
</li>
</ul>
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<p class="Help-Heading-1" style="background-color: #008000;">Basic Steps to Run an X/Z-Out Report</p>
<p class="Help-Text"><a href="xzoverview.htm">X/Z-Out Overview</a> <span class="hcp1">|</span> <a href="eodoverview.htm">End of Day Overview</a> <span class="hcp1">|</span> <a href="../qbpos_reports_and_sales_charts/reportsoverview.htm">Reports Overview</a></p>
<p class="help-text">&#160;</p>
<p class="Help-Text">The procedure below assumes you are accessing X-Z/Out Reports from the Report Center. The same reports and options, though in slightly different sequence, are available in the End of Day procedure.</p>
<ol>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Select <font class="hcp2">Cash Drawer</font> as the report category and then select <span class="hcp3">X</span><font class="hcp2">-Out Status Report</font>, <span class="hcp3">Z</span><font class="hcp2">-Out Drawer Count</font>, or <span class="hcp3">Z</span><font class="hcp2">-Out Store Close</font> as the specific report type.</p>
</li>
</ol>
<p class="Help-Indent">The selected report is ran and displayed, using default settings.</p>
<ol start="2">
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Specify a date/time range for the report. The report will only include information from receipts in this date range. <a href="../qbpos_basic_procedures/basic316.htm">Learn more</a>.</p>
</li>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">If it is necessary to modify other <a href="xz1104.htm">report settings</a>, such as filter criteria or display options, select <span class="hcp3">M</span><font class="hcp2">odify</font> and make changes.</p>
</li>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Select <span class="hcp3">OK</span>.</p>
</li>
</ol>
<ul>
<li class="p-Help-Nested-List" style="font-size: 9pt;">
<p class="Help-Nested-List"><font class="hcp2">Z-Out Drawer Coun</font>t The Media Totals window is displayed for you to enter/count the cash drawer amounts. <a href="xz1114.htm">Learn more</a> about completing a Drawer Count report.</p>
</li>
<li class="p-Help-Nested-List" style="font-size: 9pt;">
<p class="Help-Nested-List"><font class="hcp2">X-Out, Z-Out Store Close</font> The report is displayed on-screen.</p>
</li>
</ul>
<ol start="5">
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">(Optional) With the report displayed, select <font class="hcp2">Memorize</font> to save the report options. Enter a report name and select <font class="hcp2">OK</font>. The report will be added to your memorized reports list.</p>
</li>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Select <span class="hcp3">P</span><font class="hcp2">rint</font>, <span class="hcp3">P</span><font class="hcp2">rint Preview</font> or <span class="hcp3">E</span><font class="hcp2">xcel</font> to output the report.</p>
</li>
</ol>
<p class="Help-Text">&#160;</p>
<p class="Help-Heading-2">Notes:</p>
<ul style="list-style: disc;">
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">The printer and print template used for your X/Z-Out reports are specified on the <a href="../qbpos_workstation_preferences/wsprefs03.htm">Documents &amp; Printers</a> page of workstation preferences.</p>
</li>
</ul>
<p class="Related-Topics">Related Topics</p>
<p class="Help-Text"><a href="endofday03.htm">Z-Out Store Close report</a></p>
<p class="Help-Text"><a href="xz1116.htm">How various POS actions are reported</a></p>
<p class="Help-Text"><a href="xzoverview.htm">X/Z-Out overview</a></p>
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<p class="Help-Heading-1" style="background-color: #008000;">Define X/Z-Out Report Options and Filter Criteria</p>
<p class="Help-Text"><a href="xzoverview.htm">X/Z-Out Overview</a> <span class="hcp1">|</span> <a href="eodoverview.htm">End of Day Overview</a> <span class="hcp1">|</span> <a href="../qbpos_reports_and_sales_charts/reportsoverview.htm">Reports Overview</a></p>
<p class="Help-Text">&#160;</p>
<p class="Help-Text">The report options and filter criteria for X/Z-Out reports allow the definition of any combination of workstations, cashiers, date/time range, and other display options.</p>
<p class="Help-Text">(Pro) &#160;If ran at Headquarters, the filter criteria also includes the ability to specify the stores included (report will only include information through the last completed Store Exchange with remote stores.)</p>
<p class="Help-Info-Line">To define X/Z-Out options and filter criteria:</p>
<ol class="hcp2">
<li class="p-Help-Steps">
<p class="Help-Steps">Follow the <a href="xz1101.htm">basic procedure</a> to select and run an X/Z-Out report.</p>
</li>
<li class="p-Help-Steps">
<p class="Help-Steps">With the report displayed, select <span class="hcp3">M</span><font class="hcp4">odify</font> (<font class="hcp5">&lt;Alt+M&gt;</font>).</p>
</li>
<li class="p-Help-Steps">
<p class="Help-Steps">On the Display page, select a <a href="../qbpos_basic_procedures/basic316.htm">date/time range</a> for the report and the orientation.</p>
</li>
<li class="p-Help-Steps">
<p class="Help-Steps">On the Filters page, enter filter criteria for the available fields:</p>
</li>
</ol>
<ul>
<li class="p-Help-Nested-List">
<p class="Help-Nested-List"><font class="hcp4">Store:</font> <font style="font-style: italic;">(Pro, Headquarters only)</font> Select <img src="../image/f4_symbol.gif" alt="image\f4_symbol.gif" title="image\f4_symbol.gif" width="13" height="14" border="0"> <font class="hcp5">(&lt;F4&gt;)</font> to access and select from the list of your stores. If left blank, all stores are included.</p>
</li>
<li class="p-Help-Nested-List" style="font-size: 9pt;">
<p class="Help-Nested-List"><font class="hcp4">Workstation:</font> Select <img src="../image/f4_symbol.gif" alt="image\f4_symbol.gif" title="image\f4_symbol.gif" width="13" height="14" border="0"> <font class="hcp5">(&lt;F4&gt;)</font> to access and select from the list of your workstations. If left blank, all workstations are included.</p>
</li>
<li class="p-Help-Nested-List" style="font-size: 9pt;">
<p class="Help-Nested-List"><font class="hcp4">Cashier:</font> Enter an individual associates name or all associates. If left blank, all associates are included.</p>
</li>
<li class="p-Help-Nested-List" style="font-size: 9pt;">
<p class="Help-Nested-List">While editing filter criteria, you can select <span class="hcp3">R</span><font class="hcp4">evert</font> to erase your changes and return to the default values.</p>
</li>
</ul>
<ol start="5" class="hcp2">
<li class="p-Help-Steps">
<p class="Help-Steps">If you want to save your report options, select <span class="hcp3">M</span><font class="hcp4">emorize Report</font>. Enter a report name and select <span class="hcp3">OK</span>.</p>
</li>
<li class="p-Help-Steps">
<p class="Help-Steps">Select <span class="hcp3">OK</span> again to close the Modify Report window and run the report.</p>
</li>
</ol>
<p class="Help-Text">&#160;</p>
<p class="Help-Heading-2">Notes:</p>
<ul style="list-style: disc;">
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">The printer and print template used for your X/Z-Out reports are specified on the <a href="../qbpos_workstation_preferences/wsprefs03.htm">Documents &amp; Printers</a> page of workstation preferences.</p>
</li>
</ul>
<p class="Related-Topics">Related Topics</p>
<p class="Help-Text"><a href="xz1113.htm">Z-Out reports</a></p>
<p class="Help-Text"><a href="../qbpos_basic_procedures/basic306.htm">General filter criteria instructions</a></p>
<p class="Help-Text"><a href="xzoverview.htm">X/Z-Out Overview</a></p>
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<p class="Help-Heading-1" style="background-color: #008000;">Z-Out Reports</p>
<p class="Help-Text"><a href="xzoverview.htm">X/Z-Out Overview</a> <span class="hcp1">|</span> <a href="eodoverview.htm">End of Day Overview</a> <span class="hcp1">|</span> <a href="../qbpos_reports_and_sales_charts/reportsoverview.htm">Reports Overview</a></p>
<p class="Help-Text">&#160;</p>
<p class="Help-Text">Z-Out or "zero-out" reports are used to close out a workstation and cash drawer for a shift or day and when closing the entire store for the day. Z-Out reports contain all the information included in an X-Out report, with additional functions as described below.</p>
<p class="Help-Text">There are two types of Z-Out report:</p>
<ul>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted"><font class="hcp2">Z-Out Drawer Count:</font> The <a href="xz1114.htm">Z-Out Drawer Count</a> report is typically run at the end of an associates shift, or at the end of day, to summarize sales activity and reconcile a cash drawer for the period. Typically, a Z-Out Drawer Count report is run at each workstation independently.</p>
</li>
</ul>
<p class="Help-Indent">Z-Out Drawer Count reports can be filtered by date/time range, workstation, store (Pro, Headquarters only), and/or associate. In addition, <a href="eod_require_manualcounts.htm">manual media counts</a> can be required to ensure cash drawer accountability.</p>
<p class="Help-Text">&#160;</p>
<p class="Help-Note" style="margin-left: 24px;"><span class="hcp3">Note:</span> To require manual media counts as part of drawer count report, select <span class="hcp3">Preferences</span> <font style="font-family: 'Wingdings 3';" face="Wingdings 3"></font> <span class="hcp3">Company</span> from the File menu. Then select the <span class="hcp3">Sales</span> page from the preferences tree on the left. Select the <span class="hcp3">Require a Manual Media Count for X/Z-Out</span> option and save.</p>
<ul>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted"><font class="hcp2">Z-Out Store Close:</font> The <a href="endofday03.htm">Z-Out Store Close</a> report is typically run at the end of the day when closing the store. It is particularly well-suited for retailers with multiple workstations, where each workstation runs their own Drawer Count report and then a Store Close report is run to include the activities from all workstations. By default; all workstations and associates are automatically included in the report, though it can be filtered to narrow the results if desired. Unlike the Z-Out Drawer Count report, manual media counts are not available for the Z-Out Store Close report.&#160;</p>
</li>
</ul>
<p class="Help-Text"><a href="eod_zout_recommendations.htm">Which Z-Out report should I use?</a></p>
<p class="Help-Text">&#160;</p>
<p class="Related-Topics">Related Topics</p>
<p class="Help-Text"><a href="xz1116.htm">How various transactions are reported</a></p>
<p class="Help-Text"><a href="eodoverview.htm">End of Day procedure</a></p>
<p class="Help-Text"><a href="xzoverview.htm">X/Z-Out overview</a></p>
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<p class="Help-Heading-1" style="background-color: #008000;">Z-Out Drawer Count Report</p>
<p class="Help-Text"><a href="xzoverview.htm">X/Z-Out Overview</a> <span class="hcp1">|</span> <a href="eodoverview.htm">End of Day Overview</a> <span class="hcp1">|</span> <a href="../qbpos_reports_and_sales_charts/reportsoverview.htm">Reports Overview</a></p>
<p class="Help-Text">&#160;</p>
<p class="Help-Text">Follow the <a href="xz1101.htm">basic steps to run an X/Z-Out report</a>, selecting Z-Out Drawer Count as the report type, and then continue with this procedure, when prompted to enter media counts on the Media Totals window.</p>
<p class="Help-Info-Line">To enter media totals:</p>
<ol>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Enter the amount of currency that was in the drawer at the beginning of the period in the Begin field.</p>
</li>
</ol>
<p class="Help-Indent">By default, Point of Sale suggests the amount that was entered in the <font class="hcp2">Leave</font> field the last time a Z-Out Drawer Count report was run.</p>
<ol start="2" class="hcp3">
<li class="p-Help-Steps">
<p class="Help-Steps">If a <a href="eod_require_manualcounts.htm">manual media count is required</a>, select <img src="../image/f4_symbol.gif" alt="image\f4_symbol.gif" title="image\f4_symbol.gif" width="13" height="14" border="0"> <font style="font-weight: bold; font-style: italic;">(&lt;F4&gt;)</font> in the <font class="hcp2">Count</font> field to open the <a href="xz1115.htm">Media Count window</a> for each media type. Complete and enter the counts for each currency. The total of each counted media type is carried from the Media Count window to the Media Totals window when you select <span class="hcp4">OK</span>.</p>
</li>
</ol>
<p class="Help-Indent">If not performing a manual media count, just enter the total drawer currency count in the <font class="hcp2">Count</font> field.</p>
<p class="Help-Indent">The total amount of non-currency media accepted during the period is displayed on the Media Totals window as well and cannot be edited.</p>
<ol start="3" class="hcp3">
<li class="p-Help-Steps">
<p class="Help-Steps">In the <font class="hcp2">Leave</font> field, enter the amount of currency that is to be left in the drawer to begin the next period. (Point of Sale suggests the same amount entered the last time a Z-Out Drawer Count report was run).</p>
</li>
</ol>
<p class="Help-Indent">The <font class="hcp2">Deposit</font> field is calculated by Point of Sale based on your currency counts and the values entered for the <font class="hcp2">Begin</font> and <font class="hcp2">Leave</font> fields.</p>
<ol start="4" class="hcp3">
<li class="p-Help-Steps">
<p class="Help-Steps">Select <span class="hcp4">OK</span><font class="hcp2">.</font></p>
</li>
<li class="p-Help-Steps">
<p class="Help-Steps">If a discrepancy exists between what was counted and what Point of Sale has recorded, a discrepancy notice is displayed. Select <span class="hcp4">Y</span><font class="hcp2">es</font> to continue or <span class="hcp4">N</span><font class="hcp2">o</font> to recount. If the discrepancy cannot be corrected with a recount, enter a reason for the difference or comments in the <font class="hcp2">Remarks</font> field. Remarks are printed at the end of the Z-Out Drawer Count report.</p>
</li>
</ol>
<ul>
<li class="p-Help-Bulleted" style="font-size: 9pt;">
<p class="Help-Bulleted">The Drawer Count report is displayed.</p>
</li>
</ul>
<ol start="6" class="hcp3">
<li class="p-Help-Steps">
<p class="Help-Steps">Select <span class="hcp4">M</span><font class="hcp2">odify</font> if you want to change report options, such as date, store, cashier, or workstations. Changing these options causes the report to run again.</p>
</li>
</ol>
<p class="Help-Text">&#160;</p>
<p class="Help-Heading-2">Notes:</p>
<ul>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">If you want to conduct manual media counts for each drawer at the end of the day and still want to run a Z-Out Store Close report, manually run a Z-Out Drawer Count report for each workstation, then run a Z-Out Store Close report as part of your End of Day procedure that includes all workstations.</p>
</li>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">Drawer Count reports are saved and can be viewed by selecting <span class="hcp4">V</span><font class="hcp2">iew Drawer Count History</font> from the Reports menu.</p>
</li>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">(Pro) Z-Out Drawer Count Reports ran at remote stores are sent to Headquarters during Store Exchanges.</p>
</li>
</ul>
<p class="Related-Topics">Related Topics</p>
<p class="Help-Text"><a href="xz1113.htm">Z-Out reports</a></p>
<p class="Help-Text"><a href="xzoverview.htm">X/Z-Out overview</a></p>
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<p class="Help-Heading-1" style="background-color: #008000;">The Media Count Window</p>
<p class="Help-Text"><a href="xzoverview.htm">X/Z-Out Overview</a> <span class="hcp1">|</span> <a href="eodoverview.htm">End of Day Overview</a> <span class="hcp1">|</span> <a href="../qbpos_reports_and_sales_charts/reportsoverview.htm">Reports Overview</a></p>
<p class="Help-Text">&#160;</p>
<p class="Help-Text">The Media Count window is opened by clicking the <img src="../image/f4_symbol.gif" alt="image\f4_symbol.gif" title="image\f4_symbol.gif" width="13" height="14" border="0"> icon <font style="font-weight: bold; font-style: italic;">(&lt;F4&gt;)</font> from the <font class="hcp2">Count</font> field on the Media Totals window.</p>
<p class="Help-Info-Line">To enter currency counts:</p>
<ol>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Enter the count of each denomination (e.g. if there are five $20 dollar bills in the drawer, enter 5, not $100).</p>
</li>
</ol>
<p class="Help-Indent">Based on your counts, Point of Sale calculates and displays the amount for each denomination and the for the currency total.</p>
<ol start="2" style="list-style: decimal;">
<li class="p-Help-Steps">
<p class="Help-Steps">Select <font style="font-size: 9pt; font-weight: bold;" size="2">OK</font> to carry the currency total to the Media Totals window.</p>
</li>
</ol>
<p class="Help-Text">&#160;</p>
<p class="Help-Heading-2">Discrepancy Warning</p>
<p class="Help-Text">After media counts are completed and amounts are entered in the Media Totals window, select <font class="hcp2">OK</font> to reconcile the cash drawer. If discrepancies exist between what you counted and what Point of Sale has recorded, a discrepancy notice is displayed.</p>
<p class="Help-Text">At this point, you can select <font class="hcp2">Yes</font> to continue running the Z-Out Drawer Count report without addressing the problem, or select <font class="hcp2">No</font> to return to the Media Totals and Media Count windows to attempt to correct the discrepancy.</p>
<p class="Help-Text">Once you choose to continue, the Confirm dialog offers a final opportunity to review or make changes before proceeding with reconciliation. By answering <span style="font-weight: bold;">Y</span><font class="hcp2">es</font>, the reconciliation is run and the Z-Out Drawer Count report is created.</p>
<p class="Help-Text">&#160;</p>
<p class="Related-Topics">Related Topics</p>
<p class="Help-Text"><a href="xz1113.htm">Z-Out reports</a></p>
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<p class="Help-Heading-1" style="background-color: #008000;">View POS Actions on X/Z-Out Reports</p>
<p class="Help-Text"><a href="xzoverview.htm">X/Z-Out Overview</a> <span class="hcp1">|</span> <a href="eodoverview.htm">End of Day Overview</a> <span class="hcp1">|</span> <a href="../qbpos_reports_and_sales_charts/reportsoverview.htm">Reports Overview</a></p>
<p class="help-text">&#160;</p>
<p class="Help-Text"><font class="hcp2">Sales and Returns</font></p>
<ul>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">Sales recorded on sales receipts are reported in the <font class="hcp2">Sales</font> column in the first section of the report</p>
</li>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">Sales of gift cards, gift certificates, or payments on charge accounts are broken out separately in the <span class="hcp3">Sales</span> column</p>
</li>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">Amounts recorded as returns from customers are shown in the <font class="hcp2">Returns</font> column</p>
</li>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">Refunds for returned merchandise are recorded as paid out amounts for the type of payment used</p>
</li>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">Payments by gift card, gift certificate, customer order deposits used, and charges on account, none of which bring cash into the drawer, are subtracted from the net sales to arrive at the deposit amount for the period</p>
</li>
</ul>
<p class="Help-Text">&#160;&#160;&#160;&#160;&#160;&#160;&#160;&#160;&#160;<img src="../image/xz_out.gif" alt="" style="border: none;" width="307" height="325" border="0"></p>
<p class="Help-Note" style="font-weight: normal;"><span class="hcp3">Note:</span> On X/Z-Out reports, the term "Paidout" typically refers to money or other payment given to the customer for any reason, such as giving change for a normal sales receipt or paying a customer for returned items. However, in the list of non-currency media contained at the end of X/Z-Out reports, there is a list of Payouts, meaning cash removed from the cash drawer using the Payout feature as described <a href="../qbpos_recording_sales_and_returns/receipt1089.htm" style="font-weight: normal;">here</a>. It is important to be aware of the distinction.</p>
<p class="Help-Text">&#160;</p>
<p class="Help-Text"><font class="hcp2">Accepting More Than One Payment Method</font></p>
<p class="Help-Text">When the customer pays for a transaction using more than one payment method, amounts are credited to the individual payment methods. If a sale were paid for with $50 cash and $75 on a credit card, the report would show a $50 cash paid-in amount and a $75 credit card paid-in amount.</p>
<p class="Help-Text">&#160;</p>
<p class="Help-Text"><font class="hcp2">Discounts</font></p>
<ul>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">The sales figures in the first section of the report are calculated from the receipt totals after any discount. Discount dollars or types are not identified here.</p>
</li>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">The discount breakout section reports all discounts identified by type.</p>
</li>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">User-defined discount types from <a href="../qbpos_company_preferences/companyprefs_discounts.htm">preference settings</a> are used to identify manual item discounts given at point of sale.</p>
</li>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted"><font style="font-style: italic;">GLOBAL</font> is assigned if you discounted the receipt sub-total.</p>
</li>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">Note that the use of <a href="../qbpos_inventory/inven_pricelevels.htm">price levels</a> to give a lower price than normal is not considered or reported as a discount.</p>
</li>
</ul>
<p class="Help-Text"><font class="hcp2">Non-Currency Media</font></p>
<p class="Help-Text">X/Z-Out reports include itemized listings of the individual amounts paid for by non-currency media, such as check, ATM/debit, or credit card, and gift card/certificate.</p>
<p class="Help-Text">&#160;</p>
<p class="Related-Topics">Related Topics</p>
<p class="Help-Text"><a href="xz1101.htm">X/Z-Out basic steps</a></p>
<p class="Help-Text"><a href="xzoverview.htm">X/Z-Out overview</a></p>
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<p class="Help-Text">This is a popup topic.</p>
<p class="Help-Main-Topic-Links">&#160;&#160;<a href="xz1101.htm">Run an X/Z-Out report</a></p>
<p class="Help-Text" style="margin-left: 6.75pt;"><a href="xz1114.htm">Run a Z-Out Drawer Count report</a></p>
<p class="Help-Text" style="margin-left: 6.75pt;"><a href="endofday03.htm">Run a Z-Out Store Close report</a></p>
<p class="Help-Main-Topic-Links" style="margin-left: 6.75pt;"><a href="eod_viewformerdrawercounts.htm">View Z-Out Drawer Count history</a></p>
<p class="Help-Main-Topic-Links">&#160;&#160;<a href="xz1104.htm">Define report filter criteria</a></p>
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<p class="Help-Heading-1" style="background-color: #008000;">Cash Drawer Reports (X/Z-Out)</p>
<p class="Help-Text"><a source="shell" href="xzout_hdi.htm">How do I?</a><img src="../image/yellow_up.gif" alt="Click to display a popup topic" title="Click to display a popup topic" style="border: none;" width="10" height="12" border="0"> <font color="#C0C0C0" class="hcp1">|</font> <a href="eod_xz_terminology.htm">X/Z-Out Terminology</a> <font color="#C0C0C0" class="hcp1">|</font> <a href="../qbpos_reports_and_sales_charts/reportsoverview.htm">Reports Overview</a></p>
<p class="Help-Text">&#160;</p>
<p class="Help-Text">The term X/Z-Out is borrowed from cash register systems. These reports can provide up-to-the-minute accounting of POS activities for the current sales period, help you reconcile your cash drawer(s), and help you close out the day.</p>
<p class="Help-Text">Point of Sale provides four cash drawer reports:</p>
<ul>
<li class="p-Help-Bulleted" style="font-size: 9pt;">
<p class="Help-Bulleted">The <font class="hcp1">X-Out</font> <font class="hcp1">Status</font> report can be run at any time for a quick check on sales activity or to obtain a non-currency media listing up to the time the report is run. The X-Out Status report can be used to report sales activity at the end of a shift without doing media counts.</p>
</li>
<li class="p-Help-Bulleted" style="font-size: 9pt;">
<p class="Help-Bulleted">The <font class="hcp1">Z-Out Drawer Count</font> reports is often run at the end of a cashiers shift and/or at the end of the day when you want to reconcile the cash drawer. A manual media count can be required on this report to improve cash drawer accountability. In a multiple workstation installation, this report is typically done at each workstation prior to running the Z-Out Store Close report for the entire store in the End of Day procedure. (Pro: &#160;Z-Out Drawer Count Reports ran at remote stores are sent to Headquarters during Store Exchanges).</p>
</li>
<li class="p-Help-Bulleted" style="font-size: 9pt;">
<p class="Help-Bulleted">The <font class="hcp1">Z-Out Store Close</font> report is typically run when closing the store for the day and filtered to include all workstations in the store. The Store Close report does not include the option to manually count out the cash drawer.</p>
</li>
<li class="p-Help-Bulleted" style="font-size: 9pt;">
<p class="Help-Bulleted">The <span class="hcp2">Payout Report</span> includes is a summary report of cash paid out of your cash drawer using the <a href="../qbpos_recording_sales_and_returns/receipt1089.htm">payout</a> feature.</p>
</li>
</ul>
<p class="Help-Info-Line">All X/Z-Out reports include:</p>
<ul>
<li class="p-Help-Bulleted" style="font-size: 9pt;">
<p class="Help-Bulleted">All sales activity for the specified period</p>
</li>
<li class="p-Help-Bulleted" style="font-size: 9pt;">
<p class="Help-Bulleted">Net sales, cash flow, and discount breakouts</p>
</li>
</ul>
<p class="Help-Info-Line">In addition, a Z-Out report can:</p>
<ul>
<li class="p-Help-Bulleted" style="font-size: 9pt;">
<p class="Help-Bulleted">Report daily cash flow, including overages and shortages</p>
</li>
<li class="p-Help-Bulleted" style="font-size: 9pt;">
<p class="Help-Bulleted">Assist in the recording of media counts and cash drawer reconciliation (Z-Out Drawer Count report)</p>
</li>
<li class="p-Help-Bulleted" style="font-size: 9pt;">
<p class="Help-Bulleted">Simplify bank deposit preparation by calculating a deposit amount and printing the list of deposit items</p>
</li>
</ul>
<p class="Help-Heading-2"><font class="hcp1">Notes:</font></p>
<ul>
<li class="p-Help-Bulleted" style="font-size: 9pt;">
<p class="Help-Bulleted">Any of the X/Z-Out reports can be made part of the <a href="eodoverview.htm">End of Day</a> procedure. This allows you to use the report or reports that best fit your needs and accountability requirements.</p>
</li>
<li class="p-Help-Bulleted" style="font-size: 9pt;">
<p class="Help-Bulleted">On X/Z-Out reports, the term "paid out" typically refers to monies given to the customer for any reason, such as giving change or refunds on a sale. However, in the list of non-currency media contained at the end of X/Z-Out reports, there is a list of payouts, meaning cash removed from the cash drawer using the <a href="../qbpos_glossary_of_terms/glossarypage.htm#glossary_paidout">payout</a> feature. It is important to be aware of this distinction.</p>
</li>
<li class="p-Help-Bulleted" style="font-size: 9pt;">
<p class="Help-Bulleted">To set printing options for X/Z-Out reports (printer, print template, number of copies, etc.), select <font class="hcp1">Preferences</font> <font style="font-family: 'Wingdings 3'; font-weight: bold;" face="Wingdings 3"></font> <font class="hcp1">Workstation</font> from the File menu and then select <span class="hcp2">Documents &amp; P</span><font class="hcp1">rinters</font>.</p>
</li>
</ul>
<p class="Related-Topics">Related Topics</p>
<p class="Help-Text"><a href="xz1116.htm">How various POS actions are reported</a></p>
<p class="Help-Text"><a href="xz1113.htm">What is a Z-Out report?</a></p>
<p class="Help-Text"><a href="eod_zout_recommendations.htm">Z-Out report recommendations</a></p>
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