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<!doctype HTML public "-//W3C//DTD HTML 4.0 Frameset//EN">
<html>
<head>
<meta http-equiv="Content-Type" content="text/html; charset=windows-1252">
<meta name="MS-HAID" content="Purchase orders">
<meta name="generator" content="Adobe RoboHelp 2019">
<title>Access Purchase Orders</title>
<link rel="StyleSheet" href="../qbpos.css" type="text/css">
<link rel="stylesheet" href="../responsive.css?v=20260110083000" type="text/css">
<style title="hcp" type="text/css">
<!--
td.hcp1 { padding-right:10px;
padding-left:10px; }
span.hcp2 { font-weight:bold; }
-->
</style>
<style type="text/css">
/* FORCE ALL FONTS TO 13PT - V3 */
* { font-size: 13pt !important; }
body, body *, p, p *, li, li *, ol, ol *, ul, ul *, div, div *, span, span *, td, td *, th, th *, h1, h2, h3, h4, h5, h6, font, font * {
font-size: 13pt !important;
}
</style>
</head>
<body>
<script type="text/javascript" src="../ehlpdhtm.js" language="JavaScript1.2"></script>
<p class="Help-Heading-1" style="background-color: #008000;">Access Purchase Orders</p>
<p class="Help-Text"><a class="dropspot" href="javascript:TextPopup(this)" id="a1">How do I?<img src="../image/expand_icon.GIF" alt="Click to expand/collapse topic" title="Click to expand/collapse topic" style="border: none;" width="11" height="11" border="0"></a> <span style="color: #c0c0c0;">|</span> <a href="purchasingoverview.htm">Purchasing Overview</a></p>
<div class="droptext" id="POPUP403763200" style="display: none;">
<table style="vertical-align: top;" cellspacing="0" bgcolor="#FFFFEC">
<col style="width: 45.882%;">
<col style="width: 54.118%;">
<tr style="vertical-align: top;">
<td style="width:45.882%;" class="hcp1">
<p><a href="po602.htm">Create a PO</a></p>
<p><a href="po634.htm">Edit item order costs</a></p>
<p><a href="po614.htm">Enter discounts and fees</a></p>
<p><a href="../qbpos_basic_procedures/basic_email_documents.htm">E-mail a PO</a></p>
<p><a href="../qbpos_receiving/vouch752.htm">Receive against a PO</a></p>
<p><a href="../qbpos_inventory/inven_viewonorder.htm">View open POs by item</a></p>
<p><a href="../qbpos_inventory/inv_multivendor.htm">Purchase from multiple vendors</a></p>
</td>
<td style="width:54.118%;" class="hcp1">
<p><a href="../qbpos_basic_procedures/navigation_find/basic_find_general.htm">Find a PO</a></p>
<p><a href="po628.htm">Edit a PO</a></p>
<p><a href="po_status_tracking.htm">Track POs by status</a></p>
<p><a href="po619.htm">Delete filled POs</a></p>
<p><a href="po_suggestpo.htm">View suggested POs</a></p>
<p><a href="../qbpos_customer_orders/custorder_specialorder.htm">Handle special orders</a></p>
</td>
</tr>
</table>
<p>&#160;</p>
</div>
<div>
<p style="font-family: Arial, sans-serif; text-align: right; font-size: 10pt;
color: #800000;">Pro</p>
</div>
<p class="Help-Text">Select one of the following from the Purchasing menu:</p>
<ul>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted"><span class="hcp2">Purchase Order List</span> to view saved POs</p>
</li>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted"><span class="hcp2">New Purchase Order</span> to create a new PO</p>
</li>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted"><span class="hcp2">Suggest PO</span> to have Point of Sale recommend order quantities for items that have fallen below their reorder point (Pro)</p>
</li>
</ul>
<script type="text/javascript" language="JavaScript1.2">//<![CDATA[
if( typeof( TextPopupInit ) != 'function' ) TextPopupInit = new Function();
TextPopupInit('a1','POPUP403763200');
//]]></script>
</body>
</html>

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<!doctype HTML public "-//W3C//DTD HTML 4.0 Frameset//EN">
<html>
<head>
<meta http-equiv="Content-Type" content="text/html; charset=windows-1252">
<meta name="MS-HAID" content="Purchase orders">
<meta name="generator" content="Adobe RoboHelp 2019">
<title>Create a Purchase Order</title>
<link rel="StyleSheet" href="../qbpos.css" type="text/css">
<link rel="stylesheet" href="../responsive.css?v=20260110083000" type="text/css">
<style title="hcp" type="text/css">
<!--
span.hcp1 { color:#c0c0c0; }
td.hcp2 { padding-right:10px;
padding-left:10px; }
span.hcp3 { font-weight:bold; }
font.hcp4 { font-weight:bold; }
-->
</style>
<style type="text/css">
/* FORCE ALL FONTS TO 13PT - V3 */
* { font-size: 13pt !important; }
body, body *, p, p *, li, li *, ol, ol *, ul, ul *, div, div *, span, span *, td, td *, th, th *, h1, h2, h3, h4, h5, h6, font, font * {
font-size: 13pt !important;
}
</style>
</head>
<body>
<script type="text/javascript" src="../ehlpdhtm.js" language="JavaScript1.2"></script>
<p class="Help-Heading-1" style="background-color: #008000;">Create a Purchase Order Basic Steps</p>
<p class="Help-Text"><a class="dropspot" href="javascript:TextPopup(this)" id="a1">How do I?<img src="../image/expand_icon.GIF" alt="Click to expand/collapse topic" title="Click to expand/collapse topic" style="border: none;" width="11" height="11" border="0"></a> <span class="hcp1">|</span> <a href="purchasingoverview.htm">PO Overview</a> <span class="hcp1">|</span> <a href="../qbpos_fields/fields06.htm">PO Fields</a></p>
<div class="droptext" id="POPUP402359132" style="display: none;">
<table style="vertical-align: top;" cellspacing="0" bgcolor="#FFFFEC">
<col style="width: 45.882%;">
<col style="width: 54.118%;">
<tr style="vertical-align: top;">
<td style="width:45.882%;" class="hcp2">
<p><a href="po634.htm">Edit item order costs</a></p>
<p><a href="po614.htm">Enter discounts and fees</a></p>
<p><a href="../qbpos_basic_procedures/basic_email_documents.htm">E-mail a PO</a></p>
<p><a href="../qbpos_receiving/vouch752.htm">Receive against a PO</a></p>
<p><a href="../qbpos_inventory/inven_viewonorder.htm">View open POs by item</a></p>
<p><a href="../qbpos_inventory/inv_multivendor.htm">Purchase from multiple vendors</a></p>
</td>
<td style="width:54.118%;" class="hcp2">
<p><a href="../qbpos_basic_procedures/navigation_find/basic_find_general.htm">Find a PO</a></p>
<p><a href="po628.htm">Edit a PO</a></p>
<p><a href="po_status_tracking.htm">Track POs by status</a></p>
<p><a href="po619.htm">Delete filled POs</a></p>
<p><a href="po_suggestpo.htm">View suggested POs</a></p>
<p><a href="../qbpos_customer_orders/custorder_specialorder.htm">Handle special orders</a></p>
</td>
</tr>
</table>
<p>&#160;</p>
</div>
<div>
<p style="font-family: Arial, sans-serif; text-align: right; font-size: 10pt;
color: #800000;">Pro</p>
</div>
<p class="Help-Text">Follow the steps below to create a new purchase order (PO). You can also make a new PO by <a href="../qbpos_basic_procedures/basic_historydocs_copy.htm">copying</a> an existing one.</p>
<p class="Help-Text">&#160;</p>
<p class="Help-Note"><span class="hcp3">Note</span>: The availability of purchase orders is controlled by your <a href="../qbpos_company_preferences/sysprefs04.htm">Features to Use preference</a> settings.</p>
<p class="Help-Info-Line">To create a new PO:</p>
<ol style="list-style: decimal;">
<li class="p-Help-Steps">
<p class="Help-Steps">Select <span class="hcp3">N</span><font class="hcp4">ew Purchase Order</font> from the Purchasing menu.</p>
</li>
</ol>
<p class="Help-Indent">A blank PO form is displayed.</p>
<ol start="2">
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Accept the suggested <font class="hcp4">PO#</font> (sequential order) or enter a unique alphanumeric number of your own.</p>
</li>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Select a vendor from the <font class="hcp4">Vendor</font> drop-down list.</p>
</li>
</ol>
<ul>
<li class="p-Help-Nested-List" style="font-size: 9pt;">
<p class="Help-Nested-List">Type the first few characters of the vendor company name to quickly jump to the vendor in the list. Select <span class="hcp3">A</span><font class="hcp4">dd New</font> if you need to add the vendor record while making the PO.</p>
</li>
<li class="p-Help-Nested-List" style="font-size: 9pt;">
<p class="Help-Nested-List">Press <font style="font-weight: bold; font-style: italic;">&lt;F4&gt;</font> from the vendor field to go to your full vendor list to find the vendor.</p>
</li>
<li class="p-Help-Nested-List" style="font-size: 9pt;">
<p class="Help-Nested-List">The payment terms from the vendors record are suggested on the PO.</p>
</li>
</ul>
<ol start="4">
<li class="p-Help-Steps">
<p class="Help-Steps">If applicable, specify the store to which the items will be shipped in the <span class="hcp3">Ship To Address</span> field and the store to which the vendor bill should go in the <span class="hcp3">Bill To Address</span> field.</p>
</li>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Accept or edit the <font class="hcp4">Order</font>, <font class="hcp4">Ship</font>, and <font class="hcp4">Cancel</font> dates as necessary.</p>
</li>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps"><a href="po616.htm">List the items</a> you want to order, entering an order quantity and cost for each item added.</p>
</li>
</ol>
<p class="Help-Indent">The <a href="po634.htm">purchase order cost</a> is suggested as the <font class="hcp4">Order Cost</font> of the item in inventory, but can be edited as necessary.</p>
<ol start="7">
<li class="p-Help-Steps">
<p class="Help-Steps">Enter information in other <a href="../qbpos_fields/fields06.htm">PO fields</a>, including any applicable <a href="po614.htm">discount</a> and/or <a href="po615.htm">fee</a> that will apply to the order.</p>
</li>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Select <span class="hcp3">S</span><font class="hcp4">ave</font>.</p>
</li>
</ol>
<p class="Help-Text">&#160;</p>
<p class="Help-Heading-2">Pro Notes:</p>
<ul style="list-style: disc;">
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">If using <a href="../qbpos_inventory/inven_uom_multiple.htm">multiple units of measure</a>, your default order-by unit and associated order cost is suggested. Use the <span class="hcp3">Units of Measure</span> field to order by a unit other than your default order-by unit.</p>
</li>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">You can also <a href="../qbpos_customer_orders/custorder_generatepo.htm">generate a PO from a customer order</a>.</p>
</li>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">With multiple stores, remote stores can generate POs only for <a href="../qbpos_customer_orders/custorder_specialorder.htm">special order</a> items.</p>
</li>
<li class="p-Help-Nested-List" style="margin-left: -20px;">
<p class="Help-Nested-List">If you order the same item from <a href="../qbpos_inventory/inv_multivendor.htm">multiple vendors</a> you can list any of the item's vendors on the PO.</p>
</li>
</ul>
<p class="Related-Topics">Related Topics</p>
<p class="Help-Text"><a href="../qbpos_basic_procedures/basic_email_documents.htm">E-mail POs to vendors</a></p>
<p class="Help-Text"><a href="../qbpos_customer_orders/custorder_specialorder.htm">Handle special orders</a></p>
<p class="Help-Text"><a href="../qbpos_inventory/inv_multivendor.htm">Purchase an item from multiple vendors</a></p>
<p class="Help-Text"><a href="po_suggestpo.htm">Have Point of Sale suggest orders</a></p>
<p class="Help-Text"><a href="../qbpos_multi_store/multi_store_purchasing.htm">Multi-Store purchasing &amp; receiving overview</a></p>
<p class="Help-Text"><a href="po_status_tracking.htm">Track POs by status</a></p>
<script type="text/javascript" language="JavaScript1.2">//<![CDATA[
if( typeof( TextPopupInit ) != 'function' ) TextPopupInit = new Function();
TextPopupInit('a1','POPUP402359132');
//]]></script>
</body>
</html>

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<!doctype HTML public "-//W3C//DTD HTML 4.0 Frameset//EN">
<html>
<head>
<meta http-equiv="Content-Type" content="text/html; charset=windows-1252">
<meta name="generator" content="Adobe RoboHelp 2019">
<title>Tip: Using a Filter to Display a Single Vendor's Items</title>
<link rel="StyleSheet" href="../qbpos.css" type="text/css">
<link rel="stylesheet" href="../responsive.css?v=20260110083000" type="text/css">
<style type="text/css">
<!--
body { background-color:#ffffec; }
-->
</style>
<style title="hcp" type="text/css">
<!--
font.hcp1 { font-weight:bold; }
span.hcp2 { font-weight:bold; }
-->
</style>
<style type="text/css">
/* FORCE ALL FONTS TO 13PT - V3 */
* { font-size: 13pt !important; }
body, body *, p, p *, li, li *, ol, ol *, ul, ul *, div, div *, span, span *, td, td *, th, th *, h1, h2, h3, h4, h5, h6, font, font * {
font-size: 13pt !important;
}
</style>
</head>
<body>
<script type="text/javascript" src="../ehlpdhtm.js" language="JavaScript1.2"></script>
<p class="Help-Heading-1" style="background-color: #008000;">Tip: Using a Filter to Display a Single Vendor's Items</p>
<p class="Help-Text">In-help popup</p>
<div>
<p style="font-family: Arial, sans-serif; text-align: right; font-size: 10pt;
color: #800000;">Pro</p>
</div>
<p class="Help-Text">When looking up items while creating a document, you can filter your item list to display only items from a specified vendor. This is particularly useful while creating purchase orders.</p>
<ol>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Choose <font class="hcp1">Select from</font> <span class="hcp2">It</span><font class="hcp1">em List</font> from the I Want To menu to go to the item select inventory screen.</p>
</li>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Select <font class="hcp1">Create Filter</font> from the <span class="hcp2">View</span> drop-down list.</p>
</li>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Scroll down to the <span class="hcp2">Vendor Name</span> or <span class="hcp2">Vendor Code</span> field and enter the vendor information, clear all other fields, and then select <font class="hcp1">OK</font> to display the filtered list.</p>
</li>
</ol>
<p class="Help-Indent">If you want to memorize the filter for future use, select <font class="hcp1">Save</font> before selecting <span><font class="hcp1">OK</font></span>, and give the filter a unique name.</p>
<ol start="4">
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Enter a <font class="hcp1">Doc Qty</font> and <font class="hcp1">Doc Cost</font> (or <font class="hcp1">Doc Price</font> if applicable) for each item being listed.</p>
</li>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Choose <font class="hcp1">Select</font> to return the items and quantities to the document.</p>
</li>
</ol>
<p class="Help-Text" style="margin-top: 0; margin-bottom: 0;">&#160;</p>
<p class="Help-Text">(Pro) To work with a style from the vendor, highlight any item belonging to the style you want to order and then select <font class="hcp1">Switch to Style</font> to display the style grid. Enter document quantities in the cells of the grid and then choose <font class="hcp1">Select</font>.</p>
</body>
</html>

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<!doctype HTML public "-//W3C//DTD HTML 4.0 Frameset//EN">
<html>
<head>
<meta http-equiv="Content-Type" content="text/html; charset=windows-1252">
<meta name="MS-HAID" content="Purchase orders">
<meta name="generator" content="Adobe RoboHelp 2019">
<title>PO Discounts and Fees</title>
<link rel="StyleSheet" href="../qbpos.css" type="text/css">
<link rel="stylesheet" href="../responsive.css?v=20260110083000" type="text/css">
<style title="hcp" type="text/css">
<!--
font.hcp1 { font-weight:bold; }
-->
</style>
<style type="text/css">
/* FORCE ALL FONTS TO 13PT - V3 */
* { font-size: 13pt !important; }
body, body *, p, p *, li, li *, ol, ol *, ul, ul *, div, div *, span, span *, td, td *, th, th *, h1, h2, h3, h4, h5, h6, font, font * {
font-size: 13pt !important;
}
</style>
</head>
<body>
<script type="text/javascript" src="../ehlpdhtm.js" language="JavaScript1.2"></script>
<p class="Help-Heading-1" style="background-color: #008000;">Purchase Order Discounts and Fees</p>
<p class="Help-Text"><a href="purchasingoverview.htm">Purchasing Overview</a></p>
<div>
<p style="font-family: Arial, sans-serif; text-align: right; font-size: 10pt;
color: #800000;">Pro</p>
</div>
<p class="Help-Text">Sometimes vendors will offer a discount or charge a miscellaneous fee on merchandise. You can add a discount and/or a fee in the totals area at the bottom of the purchase order. Discounts and fees are not spread over the cost of individual items listed on the PO.</p>
<p class="Help-Info-Line">To enter a purchase order discount:</p>
<ul>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">Enter a discount in the <font class="hcp1">Discount</font> (amount) or <font class="hcp1">Disc %</font> fields.</p>
</li>
</ul>
<p class="Help-Indent">AND/OR</p>
<ul>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">Enter a fee amount in the <font class="hcp1">Fee</font> field.</p>
</li>
</ul>
<p class="Help-Text">Note that discounts entered on a purchase order are proportionally carried to receiving vouchers that reference the purchase order. For example, if a purchase order has a discount totaling $50.00 and you receive only half (calculated by value, not unit count) of the ordered items on a voucher, then $25.00 of the discount is applied to that voucher. The remaining discount amount will be carried to subsequent vouchers that receive the remaining due items.</p>
<p class="Help-Text">When a receiving voucher references a purchase order with a fee entered, you are alerted and can transfer the fee to the voucher at your discretion. This is because fees may not be not related to the value of ordered/received items, and may need to be applied differently if a partial shipment is received. Transferring a fee to vouchers that reference the purchase order is at your discretion.</p>
</body>
</html>

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<!doctype HTML public "-//W3C//DTD HTML 4.0 Frameset//EN">
<html>
<head>
<meta http-equiv="Content-Type" content="text/html; charset=windows-1252">
<meta name="MS-HAID" content="Purchase orders">
<meta name="generator" content="Adobe RoboHelp 2019">
<title>PO Fees</title>
<link rel="StyleSheet" href="../qbpos.css" type="text/css">
<link rel="stylesheet" href="../responsive.css?v=20260110083000" type="text/css">
<style type="text/css">
/* FORCE ALL FONTS TO 13PT - V3 */
* { font-size: 13pt !important; }
body, body *, p, p *, li, li *, ol, ol *, ul, ul *, div, div *, span, span *, td, td *, th, th *, h1, h2, h3, h4, h5, h6, font, font * {
font-size: 13pt !important;
}
</style>
</head>
<body>
<script type="text/javascript" src="../ehlpdhtm.js" language="JavaScript1.2"></script>
<p class="Help-Heading-1" style="background-color: #008000;">Purchase Order Fees</p>
<p class="Help-Text"><a href="purchasingoverview.htm">Purchasing Overview</a></p>
<div>
<p style="font-family: Arial, sans-serif; text-align: right; font-size: 10pt;
color: #800000;">Pro</p>
</div>
<p class="Help-Text">Fees entered on a PO (such as a special handling fee) are not spread over the cost of individual items.</p>
<p class="Help-Text">When a receiving voucher references a PO with a fee entered, you are alerted and can transfer the fee to the voucher at your discretion.<font style="font-weight: bold; font-style: italic;"><br>
<br>
To enter a PO fee:</font></p>
<ul>
<li class="p-Help-Text" style="margin-left: -20px;">
<p class="Help-Text">Enter an amount in the <font style="font-weight: bold;">Fee</font> field.</p>
</li>
</ul>
</body>
</html>

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<!doctype HTML public "-//W3C//DTD HTML 4.0 Frameset//EN">
<html>
<head>
<meta http-equiv="Content-Type" content="text/html; charset=windows-1252">
<meta name="MS-HAID" content="Purchase orders">
<meta name="generator" content="Adobe RoboHelp 2019">
<title>List Items on a PO</title>
<link rel="StyleSheet" href="../qbpos.css" type="text/css">
<link rel="stylesheet" href="../responsive.css?v=20260110083000" type="text/css">
<style type="text/css">
/* FORCE ALL FONTS TO 13PT - V3 */
* { font-size: 13pt !important; }
body, body *, p, p *, li, li *, ol, ol *, ul, ul *, div, div *, span, span *, td, td *, th, th *, h1, h2, h3, h4, h5, h6, font, font * {
font-size: 13pt !important;
}
</style>
</head>
<body>
<script type="text/javascript" src="../ehlpdhtm.js" language="JavaScript1.2"></script>
<p class="Help-Heading-1" style="background-color: #008000;">List Items on a Purchase order</p>
<p class="Help-Text"><a href="purchasingoverview.htm">Purchasing Overview</a></p>
<div>
<p style="font-family: Arial, sans-serif; text-align: right; font-size: 10pt;
color: #800000;">Pro</p>
</div>
<p class="Help-Text">Read the following sections to learn more about listing items on a purchase order.</p>
<p class="Help-Text"><a href="../qbpos_basic_procedures/basic317.htm">List items by UPC, alternate lookup, item #, or search keyword</a></p>
<p class="Help-Text"><a href="../qbpos_basic_procedures/basic318.htm">Select items from inventory</a></p>
<p class="Help-Text"><a href="javascript:void(0);" id="a1" onmouseover="if (parseInt(navigator.appVersion) >= 4 &amp;&amp; typeof(BSPSPopupOnMouseOver) == 'function') BSPSPopupOnMouseOver(event);" class="BSSCPopup" onclick="BSSCPopup('po_addnewitems.htm',400,300);return false;">Add new inventory items while making a PO</a></p>
<p class="Help-Text"><a href="../qbpos_basic_procedures/basic_listing_uom.htm">Purchase by different units of measure</a></p>
<p class="Help-Text"><a href="../qbpos_customer_orders/custorder_specialorder.htm">List special order items</a></p>
<p class="Help-Text">&#160;</p>
<p class="Help-Note"><font style="font-weight: bold;">Note:</font> If you have defined Reorder Points for your inventory items, you can easily view a list of the items whose on-hand quantities are at or below the reorder point on the <a href="../qbpos_inventory/inven_reminder_reorder.htm">Reminders</a> window. Pro users can have Point of Sale <a href="po_suggestpo.htm">suggest POs</a> for items on this list.</p>
<p class="Help-Text">&#160;</p>
<p class="Related-Topics">Related Topics</p>
<p class="Help-Text"><a href="po602.htm">Create a new PO</a></p>
<p class="Help-Text"><a href="po628.htm">Edit a PO</a></p>
<p class="Help-Text"><a href="../qbpos_basic_procedures/basic320.htm">Delete items</a></p>
<p class="Help-Text"><a href="po634.htm">Enter order costs on a PO</a></p>
<p class="Help-Text"><a href="po_suggestpo.htm">Have Point of Sale suggest orders</a></p>
<p class="Help-Text"><a href="../qbpos_multi_store/multi_store_purchasing.htm">Multi-store purchasing &amp; receiving</a></p>
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<!doctype HTML public "-//W3C//DTD HTML 4.0 Frameset//EN">
<html>
<head>
<meta http-equiv="Content-Type" content="text/html; charset=windows-1252">
<meta name="MS-HAID" content="Purchase orders">
<meta name="generator" content="Adobe RoboHelp 2019">
<title>Delete a PO</title>
<link rel="StyleSheet" href="../qbpos.css" type="text/css">
<link rel="stylesheet" href="../responsive.css?v=20260110083000" type="text/css">
<style title="hcp" type="text/css">
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<body>
<script type="text/javascript" src="../ehlpdhtm.js" language="JavaScript1.2"></script>
<p class="Help-Heading-1" style="background-color: #008000;">Delete a Purchase Order</p>
<p class="Help-Text"><a href="purchasingoverview.htm">Purchasing Overview</a></p>
<div>
<p style="font-family: Arial, sans-serif; text-align: right; font-size: 10pt;
color: #800000;">Pro</p>
</div>
<p class="Help-Text">Purchase orders are planning documents that have no direct affect on inventory. Therefore they can be safely deleted at anytime, whether because you have received all of the ordered items or because you are canceling the order. Vouchers made to receive the ordered items provide a permanent record.</p>
<p class="Help-Info-Line">To delete a PO:</p>
<ol>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Select <span class="hcp1">P</span><font class="hcp2">urchase Order List</font> from the Purchasing menu.</p>
</li>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps"><a href="../qbpos_basic_procedures/navigation_find/basic_find_general.htm">Locate</a> and highlight the PO you wish to delete.</p>
</li>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Select <span class="hcp1">D</span><font class="hcp2">elete</font>.</p>
</li>
</ol>
<p class="Help-Text" style="margin-top: 0; margin-bottom: 0;">&#160;</p>
<p class="Help-Heading-2">Notes:</p>
<ul>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">Once a PO has been deleted, it cannot be recovered. Deleted POs also are not displayed when viewing a <a href="../qbpos_vendors/vend360.htm">vendor's history</a>. However, the corresponding receiving vouchers are displayed in vendor history.</p>
</li>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">Deleting filled or canceled POs helps keep your PO list compact, so locating a PO when you need to is easier.</p>
</li>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">In a multi-store configuration:</p>
</li>
<li class="p-Help-Nested-List">
<p class="Help-Nested-List">POs can be deleted only at Headquarters. (Exception: POs for <a href="../qbpos_customer_orders/custorder_specialorder.htm">special order</a> items created at a remote store can be edited or deleted at the remote store.) Once a PO is filled, Headquarters can delete it, in which case it will be removed from the PO list at remote stores on the next Store Exchange.</p>
</li>
<li class="p-Help-Nested-List">
<p class="Help-Nested-List">A good practice at Headquarters is to regularly review your PO list and delete POs that have been filled. This helps keep the active PO file compact, making it easier to locate POs in the list, both at Headquarters and at remote stores, and makes <a href="../qbpos_multi_store/multi_store_exchange.htm">Store Exchange</a> mailbags smaller. Your receiving vouchers provide the permanent record of merchandise received.</p>
</li>
</ul>
<p class="Related-Topics">Related Topics</p>
<p class="Help-Text"><a href="../qbpos_basic_procedures/navigation_find/basic_find_po.htm">Find a PO</a></p>
<p class="Help-Text"><a href="po602.htm">Create a new PO</a></p>
<p class="Help-Text"><a href="po632.htm">PO fill status</a></p>
<p class="Help-Text"><a href="../qbpos_multi_store/multi_store_purchasing.htm">Multi-store purchasing &amp; receiving</a></p>
</body>
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<!doctype HTML public "-//W3C//DTD HTML 4.0 Frameset//EN">
<html>
<head>
<meta http-equiv="Content-Type" content="text/html; charset=windows-1252">
<meta name="MS-HAID" content="Purchase orders">
<meta name="generator" content="Adobe RoboHelp 2019">
<title>Cancel a PO in Progress</title>
<link rel="StyleSheet" href="../qbpos.css" type="text/css">
<link rel="stylesheet" href="../responsive.css?v=20260110083000" type="text/css">
<style title="hcp" type="text/css">
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span.hcp1 { color:#c0c0c0; }
span.hcp2 { font-weight:bold; }
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</style>
<style type="text/css">
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* { font-size: 13pt !important; }
body, body *, p, p *, li, li *, ol, ol *, ul, ul *, div, div *, span, span *, td, td *, th, th *, h1, h2, h3, h4, h5, h6, font, font * {
font-size: 13pt !important;
}
</style>
</head>
<body>
<script type="text/javascript" src="../ehlpdhtm.js" language="JavaScript1.2"></script>
<p class="Help-Heading-1" style="background-color: #008000;">Cancel a Purchase Order in Progress</p>
<p class="Help-Text"><a href="purchasingoverview.htm">Purchasing Overview</a> <span class="hcp1">|</span> <a href="po602.htm">Create a new PO</a> <span class="hcp1">|</span> <a href="../qbpos_basic_procedures/basic_historydocs_copy.htm">Copy a PO</a></p>
<div>
<p style="font-family: Arial, sans-serif; text-align: right; font-size: 10pt;
color: #800000;">Pro</p>
</div>
<p class="Help-Text">Purchase orders can be safely canceled before saving or <a href="po619.htm">deleted</a> anytime later, since they have no direct effect on inventory.</p>
<p class="Help-Info-Line">To cancel a PO in progress:</p>
<ol>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Before saving the PO, select <span class="hcp2">C</span><font style="font-weight: bold;">ancel</font> or press <font style="font-weight: bold; font-style: italic;">&lt;Esc&gt;</font>.</p>
</li>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">From the confirmation dialog displayed, select:</p>
</li>
</ol>
<ul>
<li class="p-Help-Nested-List" style="font-size: 9pt;">
<p class="Help-Nested-List"><span class="hcp2">OK</span> to cancel the PO without keeping a copy and discard all changes you have made to it.</p>
</li>
<li class="p-Help-Nested-List" style="font-size: 9pt;">
<p class="Help-Nested-List"><span class="hcp2">Cancel</span> to exit the dialog and return to the PO, keeping it active.</p>
</li>
</ul>
</body>
</html>

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<!doctype HTML public "-//W3C//DTD HTML 4.0 Frameset//EN">
<html>
<head>
<meta http-equiv="Content-Type" content="text/html; charset=windows-1252">
<meta name="MS-HAID" content="Purchase orders">
<meta name="generator" content="Adobe RoboHelp 2019">
<title>Edit a PO</title>
<link rel="StyleSheet" href="../qbpos.css" type="text/css">
<link rel="stylesheet" href="../responsive.css?v=20260110083000" type="text/css">
<style title="hcp" type="text/css">
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td.hcp1 { padding-right:10px;
padding-left:10px; }
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font-size: 13pt !important;
}
</style>
</head>
<body>
<script type="text/javascript" src="../ehlpdhtm.js" language="JavaScript1.2"></script>
<p class="Help-Heading-1" style="background-color: #008000;">Edit a Purchase Order</p>
<p class="Help-Text"><a class="dropspot" href="javascript:TextPopup(this)" id="a1">How do I?<img src="../image/expand_icon.GIF" alt="Click to expand/collapse topic" title="Click to expand/collapse topic" style="border: none;" width="11" height="11" border="0"></a> <span style="color: #c0c0c0;">|</span> <a href="purchasingoverview.htm">Purchasing Overview</a></p>
<div class="droptext" id="POPUP376285413" style="display: none;">
<table style="vertical-align: top;" cellspacing="0" bgcolor="#FFFFEC">
<col style="width: 45.882%;">
<col style="width: 54.118%;">
<tr style="vertical-align: top;">
<td style="width:45.882%;" class="hcp1">
<p><a href="po602.htm">Create a PO</a></p>
<p><a href="po634.htm">Edit item order costs</a></p>
<p><a href="po614.htm">Enter discounts and fees</a></p>
<p><a href="../qbpos_basic_procedures/basic_email_documents.htm">E-mail a PO</a></p>
<p><a href="../qbpos_receiving/vouch752.htm">Receive against a PO</a></p>
<p><a href="../qbpos_inventory/inven_viewonorder.htm">View open POs by item</a></p>
<p><a href="../qbpos_inventory/inv_multivendor.htm">Purchase from multiple vendors</a></p>
</td>
<td style="width:54.118%;" class="hcp1">
<p><a href="../qbpos_basic_procedures/navigation_find/basic_find_general.htm">Find a PO</a></p>
<p><a href="po_status_tracking.htm">Track POs by status</a></p>
<p><a href="po619.htm">Delete filled POs</a></p>
<p><a href="po_suggestpo.htm">View suggested POs</a></p>
<p><a href="../qbpos_customer_orders/custorder_specialorder.htm">Handle special orders</a></p>
</td>
</tr>
</table>
<p>&#160;</p>
</div>
<div>
<p style="font-family: Arial, sans-serif; text-align: right; font-size: 10pt;
color: #800000;">Pro</p>
</div>
<p class="Help-Text">POs are order-planning documents, not transactional documents; therefore, they can be edited even after saving.</p>
<p class="Help-Info-Line">To edit a PO:</p>
<ol>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps"><a href="../qbpos_basic_procedures/navigation_find/basic_find_general.htm">Locate</a> and highlight a PO in your list.</p>
</li>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Select <span class="hcp2">E</span><font class="hcp3">dit</font> from the main toolbar. The PO form is displayed.</p>
</li>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Navigate through the editable fields, making changes as needed.</p>
</li>
</ol>
<p class="Help-Indent">To edit a listed item, highlight the item and select <span class="hcp2">E</span><font class="hcp3">dit Item</font> <font style="font-weight: bold; font-style: italic;">(&lt;F5&gt;)</font>. You can also add or delete items, if necessary.</p>
<ol start="4">
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Select <span class="hcp2">S</span><font class="hcp3">ave</font></p>
</li>
</ol>
<p class="Help-Text" style="margin-top: 0; margin-bottom: 0;">&#160;</p>
<p class="Help-Text">In a multi-store configuration, POs made for remote stores and later edited are resent to the remote store in the next Store Exchange. Remote stores cannot edit or delete POs received from Headquarters.</p>
<p class="Help-Text" style="margin-top: 0; margin-bottom: 0;">&#160;</p>
<p class="Related-Topics">Related Topics</p>
<p class="Help-Text"><a href="po616.htm">List items on a PO</a></p>
<p class="Help-Text"><a href="po619.htm">Delete a PO</a></p>
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<!doctype HTML public "-//W3C//DTD HTML 4.0 Frameset//EN">
<html>
<head>
<meta http-equiv="Content-Type" content="text/html; charset=windows-1252">
<meta name="MS-HAID" content="Purchase orders">
<meta name="generator" content="Adobe RoboHelp 2019">
<title>Print POs</title>
<link rel="StyleSheet" href="../qbpos.css" type="text/css">
<link rel="stylesheet" href="../responsive.css?v=20260110083000" type="text/css">
<style title="hcp" type="text/css">
<!--
span.hcp1 { font-weight:bold; }
-->
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/* FORCE ALL FONTS TO 13PT - V3 */
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body, body *, p, p *, li, li *, ol, ol *, ul, ul *, div, div *, span, span *, td, td *, th, th *, h1, h2, h3, h4, h5, h6, font, font * {
font-size: 13pt !important;
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</style>
</head>
<body>
<script type="text/javascript" src="../ehlpdhtm.js" language="JavaScript1.2"></script>
<p class="Help-Heading-1" style="background-color: #008000;">Print Purchase Orders</p>
<p class="Help-Text"><a href="purchasingoverview.htm">Purchasing Overview</a></p>
<div>
<p style="font-family: Arial, sans-serif; text-align: right; font-size: 10pt;
color: #800000;">Pro</p>
</div>
<p class="Help-Text">After completing a PO, you can print out a copy to send to a vendor or keep for your own records.</p>
<p class="Help-Text">For information about printing tags, see <a href="../qbpos_basic_procedures/printing/basic338.htm">printing tags</a>.</p>
<p class="Help-Text">Also read the general <a href="../qbpos_basic_procedures/printing/basic243.htm">printing</a> topic.</p>
<p class="Help-Info-Line">To print a PO:</p>
<ol>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Display the PO or select the PO(s) that you want to print. <a href="javascript:void(0);" id="a1" onmouseover="if (parseInt(navigator.appVersion) >= 4 &amp;&amp; typeof(BSPSPopupOnMouseOver) == 'function') BSPSPopupOnMouseOver(event);" class="BSSCPopup" onclick="BSSCPopup('../qbpos_basic_procedures/basic_list_multiselect.htm.htm');return false;">How do I select multiple POs?<img src="../image/yellow_up.gif" alt="Click to display a popup topic" title="Click to display a popup topic" style="border: none;" width="10" height="12" border="0"></a></p>
</li>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Select <font style="font-weight: bold;">Print Purchase Orders</font> from the Print menu.</p>
</li>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">If presented with a print option dialog:</p>
</li>
</ol>
<ul>
<li class="p-Help-Nested-List" style="font-size: 9pt;">
<p class="Help-Nested-List">Change the printer you want to use, if necessary</p>
</li>
<li class="p-Help-Nested-List" style="font-size: 9pt;">
<p class="Help-Nested-List">Specify to include <span class="hcp1">All items</span> or just <span class="hcp1">Due items</span> and the number of copies you want to print</p>
</li>
<li class="p-Help-Nested-List" style="font-size: 9pt;">
<p class="Help-Nested-List">Select <span class="hcp1">More Options</span> to preview or change the print template</p>
</li>
</ul>
<ol start="4" style="list-style: decimal;">
<li class="p-Help-Steps">
<p class="Help-Steps">Select <span class="hcp1">Print</span>.</p>
</li>
</ol>
<p class="Help-Text">&#160;</p>
<p class="Related-Topics">Related Topics</p>
<p class="Help-Text"><a href="../qbpos_basic_procedures/navigation_find/basic_find_po.htm">Find a PO</a></p>
<p class="Help-Text"><a href="po628.htm">Edit a PO</a></p>
<p class="Help-Text"><a href="../qbpos_basic_procedures/basic_email_documents.htm">E-mail a PO to the vendor</a></p>
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<!doctype HTML public "-//W3C//DTD HTML 4.0 Frameset//EN">
<html>
<head>
<meta http-equiv="Content-Type" content="text/html; charset=windows-1252">
<meta name="generator" content="Adobe RoboHelp 2019">
<title>PO Fill Status</title>
<link rel="StyleSheet" href="../qbpos.css" type="text/css">
<link rel="stylesheet" href="../responsive.css?v=20260110083000" type="text/css">
<style title="hcp" type="text/css">
<!--
font.hcp1 { font-weight:bold; }
span.hcp2 { font-weight:bold; }
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/* FORCE ALL FONTS TO 13PT - V3 */
* { font-size: 13pt !important; }
body, body *, p, p *, li, li *, ol, ol *, ul, ul *, div, div *, span, span *, td, td *, th, th *, h1, h2, h3, h4, h5, h6, font, font * {
font-size: 13pt !important;
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</head>
<body>
<script type="text/javascript" src="../ehlpdhtm.js" language="JavaScript1.2"></script>
<p class="Help-Heading-1" style="background-color: #008000;">Purchase Order Fill Status</p>
<p class="Help-Text"><a href="purchasingoverview.htm">Purchasing Overview</a></p>
<div>
<p style="font-family: Arial, sans-serif; text-align: right; font-size: 10pt;
color: #800000;">Pro</p>
</div>
<p class="Help-Text">The <font class="hcp1">Qty Ordered</font>, <font class="hcp1">Qty Received,</font> <font class="hcp1">Unfilled %<span style="font-weight: normal;">, and</span> Qty Due</font> fields are grouped together in the totals area of the PO form (also shown in the PO list). Together, they communicate the fill status of the entire PO.<img src="../image/po_fillstatus.gif" alt="PO Fill Status" title="PO Fill Status" style="border: none; margin-left: 6px; margin-right: 6px; margin-top: 6px; margin-bottom: 6px;" width="125" height="86" align="right" border="0"></p>
<p class="Help-Text">POs start with an initial <font class="hcp1">Qty Received</font> of 0 (zero) and <font class="hcp1">Unfilled %</font> of 100. The <font class="hcp1">Qty Received</font> increases, and the <span class="hcp2">Qty</span> <font class="hcp1">Due</font> and <font class="hcp1">Unfilled %</font> decrease as items are received on vouchers. For example, if you ordered 20 of a certain item and received only 15 on a voucher, the PO would show a remaining <font class="hcp1">Qty Due</font> of 5 and <font class="hcp1">Unfilled %</font> of 25.</p>
<p class="Help-Text">If a vendor substitutes items or quantities, the PO will show a remaining <span class="hcp2">Qty</span> <font class="hcp1">Due</font> and <font class="hcp1">Unfilled %</font>. If you want to accept the substitution and have the PO show that the order was filled, you can <a href="po628.htm">edit</a> the PO to match the merchandise received, so that each item on the PO has a <span class="hcp2">Qty</span> <font class="hcp1">Due</font> of zero (0). The <font class="hcp1">Unfilled %</font> will be adjusted accordingly.</p>
<p class="Help-Text">To see the fill status of individual items, look at the <font class="hcp1">Ordered</font> (quantity) and <font class="hcp1">Due</font> fields for each item in the PO item list.</p>
<p class="Help-Text">&#160;</p>
<p class="Related-Topics">Related Topics</p>
<p class="Help-Text"><a href="../qbpos_fields/fields06.htm">PO field descriptions</a></p>
<p class="Help-Text"><a href="../qbpos_receiving/vouch752.htm">Receive PO items on a voucher</a></p>
<p class="Help-Text"><a href="po_status_tracking.htm">Track POs by order status</a></p>
</body>
</html>

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<html>
<head>
<meta http-equiv="Content-Type" content="text/html; charset=windows-1252">
<meta name="generator" content="Adobe RoboHelp 2019">
<title>Order Costs on POs</title>
<link rel="StyleSheet" href="../qbpos.css" type="text/css">
<link rel="stylesheet" href="../responsive.css?v=20260110083000" type="text/css">
<style title="hcp" type="text/css">
<!--
font.hcp1 { font-weight:bold; }
-->
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<style type="text/css">
/* FORCE ALL FONTS TO 13PT - V3 */
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<p class="Help-Heading-1" style="background-color: #008000;">Order Costs on Purchase Orders</p>
<p class="Help-Text"><a href="purchasingoverview.htm">Purchasing Overview</a></p>
<div>
<p style="font-family: Arial, sans-serif; text-align: right; font-size: 10pt;
color: #800000;">Pro</p>
</div>
<p class="Help-Text">A purchase order (PO) is a document that asks a vendor to deliver goods at a certain cost. When listing items on a PO, Point of Sale will suggest the item <font class="hcp1">Order Cost</font> in inventory as the cost on the PO. You can change the cost on the PO by manually editing it. This does not affect the <font class="hcp1">Order Cost</font> assigned in inventory.</p>
<p class="Help-Text">When a receiving voucher is made to receive the PO items, the cost entered on the PO will be carried to the voucher, as will the vendor terms. When the receiving voucher is updated, the inventory <font class="hcp1">Average Unit Cost</font> and <font class="hcp1">Order Cost</font> will automatically be updated to reflect the change in the item cost.</p>
<p class="Help-Text" style="margin-top: 0; margin-bottom: 0;">&#160;</p>
<p class="Help-Text"><font class="hcp1">Printing tags when costs change:</font> You have the option of <a href="../qbpos_basic_procedures/printing/basic338.htm">printing tags</a> for the items ordered on a PO. This way the tags are ready when the items are received. Be aware however, that if the PO is ordering items at a new cost and you print the tags from the PO, the tag price will be the current inventory price. It is recommended you review and <a href="../qbpos_inventory/inven410.htm">update your item prices</a> when receiving the items on a voucher or in inventory before printing tags in this case.</p>
<p class="Help-Text">&#160;</p>
<p class="Related-Topics">Related Topics</p>
<p class="Help-Text"><a href="po602.htm">Create a new PO</a></p>
<p class="Help-Text"><a href="po616.htm">List items on a PO</a></p>
<p class="Help-Text"><a href="../qbpos_inventory/inv_multivendor.htm">Use multiple vendors for an item</a></p>
<p class="Help-Text"><a href="../qbpos_inventory/inven410.htm">Track item price and cost in inventory</a></p>
</body>
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<p class="Help-Heading-1" style="background-color: #008000;">Add New Inventory Items while Making a PO</p>
<p class="Help-Text"><a href="../qbpos_basic_procedures/basic_quickadd_item.htm">Quick Add an Item</a> <span style="color: #c0c0c0;">|</span> <a href="po602.htm">Make a new PO</a></p>
<div>
<p style="font-family: Arial, sans-serif; text-align: right; font-size: 10pt;
color: #800000;">Pro</p>
</div>
<p class="Help-Text">Point of Sale allows you to add new items to inventory and immediately order them as you are creating a new PO.</p>
<p class="Help-Info-Line">To add a new inventory item while making a PO:</p>
<ol>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">When creating the PO, choose <font class="hcp1">Select from</font> <span class="hcp2">I</span><font class="hcp1">tem List</font> from the I Want To menu.</p>
</li>
</ol>
<ul>
<li class="p-Help-Nested-List">
<p class="Help-Nested-List">(Pro) To add a new style or add items to an existing style, select <span class="hcp2">Edit/Add</span> <font class="hcp1">Style</font> from the I Want To menu once you reach the inventory item select screen.</p>
</li>
</ul>
<ol start="2">
<li class="p-Help-Steps">
<p class="Help-Steps">Select <span class="hcp2">N</span><font class="hcp1">ew</font> and enter information to define the new <a href="../qbpos_inventory/inven402.htm">item(s)</a> or <a href="../qbpos_inventory/inven407.htm">style</a>.</p>
</li>
</ol>
<ul>
<li class="p-Help-Nested-List">
<p class="Help-Nested-List">Enter an <font class="hcp1">Order Cost</font> (on Additional Info tab) and optionally the <font class="hcp1">Average Unit</font> <font class="hcp1">Cost</font> for each new item, but leave the <font class="hcp1">On-Hand Qty</font> field blank. The receiving voucher will add the received quantities and update the average cost (if not entered) when the ordered items are received.</p>
</li>
<li class="p-Help-Nested-List">
<p class="Help-Nested-List">(Pro) Style Items: You can enter order quantities in the style grid cells. Only style items for which you entered an order quantity are created in inventory.</p>
</li>
</ul>
<ol start="3">
<li class="p-Help-Steps">
<p class="Help-Steps"><font class="hcp3">For a single item:</font> Choose <span class="hcp2">Save</span> <font class="hcp1">and Select</font> to save the item and list it on the PO with a quantity of one (1) and your defined order cost.</p>
</li>
</ol>
<p class="Help-Indent">Or</p>
<p class="Help-Indent"><font class="hcp3">For a style:</font> Choose <font class="hcp1">Save and</font> <font class="hcp1">Select</font> to save the style in inventory and bring the style items and specified order quantities to the PO.</p>
<ol start="4">
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">If necessary to change item quantities or order costs back on the PO, highlight any item and select <font class="hcp1">Edit Item</font> <font style="font-weight: bold; font-style: italic;">(&lt;F5&gt;)</font>. Entering a new values and then select <font class="hcp1">OK</font>.</p>
</li>
</ol>
<p class="Help-Indent">Or, navigate to the <font class="hcp1">Ordered</font> (Qty) and <font class="hcp1">Cost</font> fields in the PO item list and make edits there.</p>
</body>
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<title>Enter Notes, Instructions or Comments</title>
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<p class="Help-Heading-1" style="background-color: #008000;">Enter Notes, Instructions or Comments</p>
<p class="Help-Text">&#160;</p>
<p class="Help-Text">Most Point of Sale documents contain a field for entering pertinent information related to the transaction. This field is labeled <span class="hcp1">Notes</span>, &#160;<font class="hcp2">Instructions</font> or <font class="hcp2">Comments</font>, depending on the document.</p>
<p class="Help-Text"><font class="hcp2">Receipt <span class="hcp3">-</span></font> <font class="hcp2"><span class="hcp3">Select</span> <span class="hcp1">Add/Edit Receipt Notes</span> <span class="hcp3">from the I Want To menu.</span></font> <span><font style="font-weight: normal;">Use the Notes field to record additional information about the sale.</font></span></p>
<p class="Help-Text"><font class="hcp2">Purchase Order</font> &#160;Embedded Instructions field on the form for recording special vendor instructions, FOB point, delivery policies, etc.</p>
<p class="Help-Text"><font class="hcp2">Adjustment Memos</font> &#160;Embedded Comments field for recording information related to the reason for the inventory adjustment.</p>
<p class="Help-Text"><font class="hcp2">Customer Orders</font> (Pro) Use to record information about the merchandise ordered, work to be performed, warranty coverage, or other related data.</p>
<p class="Help-Text">If more space is needed in this field, select <span class="hcp1">Edit &lt;type&gt;</span> from the I Want To menu.</p>
<p class="Help-Text" style="margin-top: 0; margin-bottom: 0;">&#160;</p>
<p class="Help-Text">Entries in these fields can be used to filter documents for list display and filtering of some reports.</p>
<p class="Help-Text" style="margin-top: 0; margin-bottom: 0;">&#160;</p>
<p class="Related-Topics">Related Topics</p>
<p class="Help-Text"><a href="../qbpos_recording_sales_and_returns/receipt1005.htm">Make a Sale</a></p>
<p class="Help-Text"><a href="../qbpos_customer_orders/custorder_create.htm">Take a customer order</a></p>
<p class="Help-Text"><a href="po602.htm">Create a purchase order</a></p>
<p class="Help-Text"><a href="../qbpos_adjustments/memo1303.htm">Create an inventory adjustment memo</a></p>
</body>
</html>

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<title>Track POs by Status</title>
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<p class="Help-Heading-1" style="background-color: #008000;">Track Purchase Orders by Status</p>
<p class="Help-Text"><a href="purchasingoverview.htm">Purchasing Overview</a></p>
<div>
<p style="font-family: Arial, sans-serif; text-align: right; font-size: 10pt;
color: #800000;">Pro</p>
</div>
<p class="Help-Text">The <font class="hcp1">Status</font> field on purchase orders allows you to track orders, filter order lists, and create reports based on the current entry. Point of Sale has these default purchase order status types.</p>
<ul>
<li class="p-Help-Bulleted" style="font-size: 9pt;">
<p class="Help-Bulleted"><span class="hcp2">Open</span> - Assigned to all new orders.</p>
</li>
<li class="p-Help-Bulleted" style="font-size: 9pt;">
<p class="Help-Bulleted"><span class="hcp2">Closed</span> - Automatically assigned to POs that have been completely received.</p>
</li>
<li class="p-Help-Bulleted">
<p class="Help-Bulleted"><span class="hcp2">Pending</span> - Manually assigned status, typically used on orders that you have made but that you are not immediately placing with your vendor. &#160;This &#160;allows you to filter them out from purchasing reports and for Pro users, prevents unplaced orders from affecting your <a href="../qbpos_inventory/inven_avblqty_tracking.htm">available quantity</a> calculations and reorder reminders.</p>
</li>
<li class="p-Help-Bulleted">
<p class="Help-Bulleted"><span class="hcp2">Suggested</span> - (Pro) Automatically assigned to POs generated by the <a href="po_suggestpo.htm">Suggest PO</a> feature.</p>
</li>
</ul>
<p class="Help-Info-Line">To manually change the status of a purchase order:</p>
<ol>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Display the purchase order in Form View.</p>
</li>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Select a new status from the drop-down list in the <font class="hcp1">Status</font> field.</p>
</li>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Select <span class="hcp2">S</span><font class="hcp1">ave</font>.</p>
</li>
</ol>
<p class="Help-Info-Line">To view the status history of a purchase order:</p>
<ol>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Display the order in Form View.</p>
</li>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Click the icon next to the <font class="hcp1">Status</font> field.</p>
</li>
</ol>
<p class="Help-Text">&#160;</p>
<p class="Help-Heading-2">Notes:</p>
<ul>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">If it fits your needs, you can add or rename status labels in <a href="../qbpos_company_preferences/sysprefs06.htm">company preferences</a>. A purchase orders status can be manually changed as the order is made and as it proceeds towards completion for tracking purposes.</p>
</li>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">As the status of an order is changed, Point of Sale records the date and the employee who made the change, so you have a running history of the orders progression.</p>
</li>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">When a receiving voucher records the arrival of the ordered merchandise and the PO is 100% filled, the orders status is automatically changed to <font class="hcp1">Closed</font> by Point of Sale. Closed POs don't show up in the default purchase order list view.</p>
</li>
</ul>
<p class="Related-Topics">Related Topics</p>
<p class="Help-Text"><a href="po602.htm">Create a purchase order</a></p>
<p class="Help-Text"><a href="po632.htm">Track PO fill status</a></p>
</body>
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<title>Using 'Suggest PO'</title>
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<p class="Help-Heading-1" style="background-color: #008000;">Using 'Suggest PO'</p>
<p class="Help-Text"><a href="purchasingoverview.htm">Purchasing Overview</a> <span style="color: #c0c0c0;">|</span> <a href="../qbpos_basic_procedures/basic_email_documents.htm">E-mail POs to Vendors</a></p>
<div>
<p style="font-family: Arial, sans-serif; text-align: right; font-size: 10pt;
color: #800000;">Pro</p>
</div>
<p class="Help-Text">Point of Sale can suggest and generate purchase orders for items that are on your <a href="../qbpos_inventory/inven_reminder_reorder.htm">reorder reminders</a> list.</p>
<p class="Help-Text">When this feature is used, Point of Sale displays a list of proposed items to order.</p>
<p class="Help-Text" style="margin-top: 0; margin-bottom: 0;">&#160;</p>
<p class="Help-Text">&#160;&#160;&#160;<img src="../image/suggest_po.gif" alt="image\suggest_po.gif" title="image\suggest_po.gif" width="383" height="98" border="0"></p>
<p class="Help-Info-Line">To have Point of Sale suggest POs:</p>
<ol>
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Select <span class="hcp1">S</span><font class="hcp2">uggest POs</font> from the Purchasing menu or from the Reorder Reminders I Want To menu.</p>
</li>
</ol>
<p class="Help-Indent">Point of Sale produces a list of suggested reorder items.</p>
<ol start="2">
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Enter an <font class="hcp2">Order Qty</font> for each item. POs are not generated for an item if you leave the Order Qty field blank.</p>
</li>
</ol>
<p class="Help-Indent">Several item information fields, including current on-hand quantity, available quantity, and quantity already on order, are displayed or <a href="../qbpos_basic_procedures/basic_customizelistcolumns.htm">available</a> to help you decide on new order quantities.</p>
<ol start="3">
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">If you purchase an item from <a href="../qbpos_inventory/inv_multivendor.htm">multiple vendors</a>, your primary vendor is suggested. If necessary, add and use the <font class="hcp2">Order From</font> column to change the vendor.</p>
</li>
</ol>
<ol start="4">
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">Select <span class="hcp1">C</span><font class="hcp2">reate POs</font> from the I Want To menu.</p>
</li>
</ol>
<p class="Help-Indent">Point of Sale generates purchase orders as specified using the item order costs from inventory. If multiple items are ordered for a vendor, they are combined on a single PO for that vendor. A confirmation message displays the number of POs created.</p>
<ol start="5">
<li class="p-Help-Steps" style="font-size: 9pt;">
<p class="Help-Steps">The POs can be viewed, edited to change order costs or add additional items, and printed or e-mailed to your vendor(s).</p>
</li>
</ol>
</body>
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<meta http-equiv="Content-Type" content="text/html; charset=windows-1252">
<meta name="MS-HAID" content="Purchase orders">
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<title>Purchasing Overview</title>
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<body><a name="642b3b9347ca42c9b00b820c00c373fa=1"></a>
<script type="text/javascript" src="../ehlpdhtm.js" language="JavaScript1.2"></script>
<p class="Help-Heading-1" style="background-color: #008000;">Purchasing Overview</p>
<p class="Help-Text"><a class="dropspot" href="javascript:TextPopup(this)" id="a1">How do I?<img src="../image/expand_icon.GIF" alt="Click to expand/collapse topic" title="Click to expand/collapse topic" style="border: none;" width="11" height="11" border="0"></a> <span class="hcp1">|</span> <a href="po602.htm">Create a New PO</a> <span class="hcp1">|</span> <a href="../qbpos_receiving/vouch752.htm">Receive Ordered Items</a></p>
<div class="droptext" id="POPUP272811044" style="display: none;">
<table style="vertical-align: top;" cellspacing="0" bgcolor="#FFFFEC">
<col style="width: 45.882%;">
<col style="width: 54.118%;">
<tr style="vertical-align: top;">
<td style="width:45.882%;" class="hcp2">
<p><a href="po602.htm">Create a PO</a></p>
<p><a href="po634.htm">Edit item order costs</a></p>
<p><a href="po614.htm">Enter discounts and fees</a></p>
<p><a href="../qbpos_basic_procedures/basic_email_documents.htm">E-mail a PO</a></p>
<p><a href="../qbpos_receiving/vouch752.htm">Receive against a PO</a></p>
<p><a href="../qbpos_inventory/inven_viewonorder.htm">View open POs by item</a></p>
<p><a href="../qbpos_inventory/inv_multivendor.htm">Purchase from multiple vendors</a></p>
</td>
<td style="width:54.118%;" class="hcp2">
<p><a href="../qbpos_basic_procedures/navigation_find/basic_find_general.htm">Find a PO</a></p>
<p><a href="po628.htm">Edit a PO</a></p>
<p><a href="po_status_tracking.htm">Track POs by status</a></p>
<p><a href="po619.htm">Delete filled POs</a></p>
<p><a href="po_suggestpo.htm">View suggested POs</a></p>
<p><a href="../qbpos_customer_orders/custorder_specialorder.htm">Handle special orders</a></p>
</td>
</tr>
</table>
<p>&#160;</p>
</div>
<div>
<p style="font-family: Arial, sans-serif; text-align: right; font-size: 10pt;
color: #800000;">Pro</p>
</div>
<p class="Help-Note"><span style="font-weight: bold;">Note</span>: The availability of purchase orders is controlled by your <a href="../qbpos_company_preferences/sysprefs04.htm">Features to Use preference</a> settings.</p>
<p class="Help-Text">&#160;</p>
<p class="Help-Text">When merchants need to restock or add new merchandise, they create and send temporary documents called purchase orders (POs) to vendors. A PO typically includes the following information:</p>
<ul>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">The vendors name</p>
</li>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">Order, shipping, and cancel dates</p>
</li>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">A list of the items ordered, including description, order cost, and quantity ordered</p>
</li>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">The total cost of the order, including applicable discounts and fees</p>
</li>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">Optionally, terms of payment and payment due date (for tracking purposes)</p>
</li>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">A summary of the PO fill status (what has been received and what has not)</p>
</li>
<li class="p-Help-Bulleted" style="margin-left: -20px;">
<p class="Help-Bulleted">Ship To and Bill To stores</p>
</li>
</ul>
<p class="Help-Text">The merchandise ordered on a PO is added to inventory when its arrival is recorded on a <a href="../qbpos_receiving/vouch752.htm">receiving voucher</a>. When a PO has been filled, it can safely be deleted. The receiving voucher(s) that reference the PO provide the permanent record of the item purchased.</p>
<p class="Help-Text">Purchase orders are not shared between Point of Sale and your QuickBooks Desktop financial software. Since they are planning documents, they have no effect on inventory valuation.</p>
<p class="Help-Text">Remote stores can generate POs only for <a href="../qbpos_customer_orders/custorder_specialorder.htm">special order</a> items. Regular POs are created only by Headquarters and are sent to each remote store for merchandise destined for their store. The remote store can reference those POs to create receiving vouchers. <a href="../qbpos_multi_store/multi_store_purchasing.htm">Learn More</a>.</p>
<p class="Help-Text">&#160;</p>
<p class="Help-Note"><font style="font-weight: bold;">Note:</font> If you have defined Reorder Points for your inventory items, you can easily view a list of the items whose on-hand quantities are at or below the reorder point on the <a href="../qbpos_inventory/inven_reminder_reorder.htm">Reminders</a> window. Pro users can have Point of Sale <a href="po_suggestpo.htm">suggest POs</a> for the items on the reorder reminders.</p>
<p class="Help-Text" style="margin-top: 0; margin-bottom: 0;">&#160;</p>
<p class="Related-Topics">Related Topics</p>
<p class="Help-Text"><a href="po632.htm">Track PO fill status</a></p>
<p class="Help-Text"><a href="../qbpos_fields/fields06.htm">PO field descriptions</a></p>
<p class="Help-Text"><a href="../qbpos_secadmin/secadmin01.htm#secadmin_midtopic_12">Security Rights for Purchase Orders</a></p>
<p class="Help-Text"><a href="../qbpos_company_preferences/sysprefs06.htm">Preferences for Purchase Orders</a></p>
<p class="Help-Text"><a href="../qbpos_multi_store/multi_store_purchasing.htm">Multi-Store Purchasing &amp; Receiving</a></p>
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