Inventory Overview

The Point of Sale inventory is designed to help you easily define, track, view, and edit your items in a convenient, accurate, and efficient manner. Each row in your item list represents a unique inventory item, service, or fee. Transactions such as receiving and selling merchandise instantly update your inventory quantities and costs.

Your item list stores all item information, including on-hand quantities, costs, price(s), UPC numbers, tax status, reorder points, and much more.

References to entering or tracking inventory quantities or costs and related features, such as margin/markup and price levels, do not apply to you.

All item quantities at all stores comprise a single inventory, with Headquarters having central control over that inventory. Point of Sale tracks the quantities of each item located at each store within that inventory. Transactions update inventory at the local store. When the next Store Exchange of information is completed, all stores and Headquarters are updated with the updated inventory information, reflecting activity at all stores. If you also use QuickBooks Desktop financial software, transactions are sent to QuickBooks Desktop so that your inventory valuation and related financial records are updated.

Inventory items and related files (departments, vendors, costs, prices etc.) can only be added or edited at Headquarters. Remote stores can view this information and use it to process transactions, but cannot edit the item information.

Exception: Special order items can be created and ordered by remote stores, typically done while creating a customer order. The special order item is sent to Headquarters on the first transactional document listing it. Headquarters can make a special order item a permanent addition to inventory by converting it to an inventory item. Allowing remote stores to create special order items introduces the possibility of creating items with duplicate UPC or Alternate Lookups. Headquarters is alerted to and can fix duplicate items from the duplicate item reminders screen.

Remote stores can be made aware of new items added at Headquarters via the new items reminders screen.