Edit a Saved Voucher

The only information that can be edited on a saved voucher is vendor billing information and freight, fees, and discounts (if they were not entered and spread when the voucher was made).

Editing may be further restricted by your security rights, preference settings, and whether the voucher has been sent yet to your QuickBooks Desktop financial software. For multi-store configurations, the store location, and whether the voucher has been sent to Headquarters are also factors.

To edit a former voucher:

1. Find and select the voucher in your receiving history.

2. From the I Want To menu, select Enter Billing Info or Enter Discount/Fee/Freight.

The appropriate dialog is opened.

3. Enter information in the available fields (editable fields are white in color). Learn more about: Vendor Billing Information or Freight, Fees, & Discounts

4. Click OK.

Notes:

• If you discover errors or need to return merchandise to a vendor after receiving it into inventory, create a return voucher for the specific item or reverse the entire voucher.

• Editing a voucher affects receiving history and any reports generated from that history. It has no effect on inventory or on a referenced PO.

• Point of Sale may send  an edited voucher to QuickBooks Desktop a second time to post the new information. How and why?

• Read more about correcting vouchers at remote stores.