184 lines
8.2 KiB
HTML
184 lines
8.2 KiB
HTML
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<!doctype HTML public "-//W3C//DTD HTML 4.0 Frameset//EN">
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<html>
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<head>
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<meta http-equiv="Content-Type" content="text/html; charset=windows-1252">
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<meta name="generator" content="Adobe RoboHelp 2019">
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<title>Use UPCs in Point of Sale</title>
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<link rel="StyleSheet" href="../qbpos.css" type="text/css">
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<link rel="stylesheet" href="../responsive.css?v=20260110083000" type="text/css">
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<style title="hcp" type="text/css">
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<style type="text/css">
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/* FORCE ALL FONTS TO 13PT - V3 */
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* { font-size: 13pt !important; }
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body, body *, p, p *, li, li *, ol, ol *, ul, ul *, div, div *, span, span *, td, td *, th, th *, h1, h2, h3, h4, h5, h6, font, font * {
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font-size: 13pt !important;
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}
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</style>
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</head>
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<body>
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<script type="text/javascript" src="../ehlpdhtm.js" language="JavaScript1.2"></script>
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<p class="Help-Heading-1" style="background-color: #008000;">Use UPCs in Point of Sale</p>
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<p class="Help-Text"><a href="basic254.htm">Bar Codes & Scanners</a> <font color="#C0C0C0">|</font> <a href="basic_item_identifiers.htm">Item Identifiers</a></p>
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<p class="Help-Text"> </p>
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<p class="Help-Text">Some merchandise comes from the vendor pre-tagged with UPC (Universal Product Code) bar codes. If you record those UPCs in inventory, you can scan the UPC bar codes to list the items on documents.</p>
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<p class="Help-Text">The <font class="hcp1">UPC</font> field on an item record can be used to record UPC-E, UPC-A, EAN, or similar identifiers up to 18 digits. Point of Sale will convert UPC formats of less than 13 digits (such as UPC-A and UPC-E) to a 13-digit form using a standard conversion algorithm.</p>
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<p class="Help-Text">Every UPC # recorded must be unique and contain only numbers. UPCs can be entered on an items record by any of the three methods described below.</p>
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<p class="Help-Info-Line"><font size="2" class="hcp2">Important Note</font></p>
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<p class="Help-Text"><font size="2" class="hcp2">Bar codes created in Point of Sale are based on the item numbers, not the UPC.</font> Do not scan a Point of Sale-created item number bar code into the item UPC field. Likewise, if a vendor provides alphanumeric bar codes that are not true UPC codes, do not enter those codes into the UPC field. UPC codes have a required format, and other code formats are not accepted. Consider using the <a href="../qbpos_getting_started/gstarted11.htm">Alternate Lookup</a> field for these codes instead.</p>
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<p class="Help-Text">(Pro) You can use the <a href="../qbpos_print_designer/printdesigner_oview.htm">Print Designer</a> to customize your tags to print the UPC bar code if you prefer.</p>
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<p class="Help-Info-Line">To record UPCs in inventory:</p>
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<ul class="hcp3">
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<li class="p-Help-Bulleted" style="margin-left: -20px;">
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<p class="Help-Bulleted"><font class="hcp1">Method 1: Scanning</font></p>
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</li>
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</ul>
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<p class="Help-Indent">UPC #s can be efficiently and accurately entered by scanning in the UPC bar code on the manufacturer's label. Position the cursor in the <font class="hcp1">UPC</font> field on the item record and scan the tag.</p>
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<ul class="hcp3">
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<li class="p-Help-Bulleted" style="margin-left: -20px;">
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<p class="Help-Bulleted"><font class="hcp1">Method 2: Manual Entry</font></p>
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</li>
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</ul>
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<p class="Help-Indent">Refer to the selections below in making manual UPC entries.</p>
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<p class="Help-Text" style="margin-top: 0; margin-bottom: 0;"> </p>
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<table style="border-left-width: 1px; border-right-width: 1px; border-top-width: 1px; border-bottom-width: 1px; border-collapse: separate; border-collapse: separate;" cellspacing="0" width="378" align="center" border="1">
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<tr class="hcp4">
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<td style="border: solid 0.1pt #dddddd; width: 20.63%; padding-left: 1px; padding-top: 1px; padding-right: 1px; padding-bottom: 1px;" bgcolor="#E5E5E5">
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<p class="Help-Text"><font class="hcp1">Type of code</font></p>
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</td>
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<td style="width:17.46%;" bgcolor="#E5E5E5" class="hcp5">
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<p class="Help-Text"><font class="hcp1"># of digits</font></p>
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</td>
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<td style="width:22.22%;" bgcolor="#E5E5E5" class="hcp5">
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<p class="Help-Text"><font class="hcp1">If you enter...</font></p>
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</td>
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<td style="width:39.68%;" bgcolor="#E5E5E5" class="hcp5">
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<p class="Help-Text"><font class="hcp1">Point of Sale will...</font></p>
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</td>
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</tr>
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<tr class="hcp4">
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<td style="width:20.63%;" class="hcp6">
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<p class="Help-Text">UPC-E</p>
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</td>
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<td style="width:17.46%;" class="hcp7">
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<p class="Help-Text">6</p>
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</td>
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<td style="width:22.22%;" class="hcp7">
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<p class="Help-Text">all 6 digits</p>
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</td>
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<td style="width:39.68%;" class="hcp7">
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<p class="Help-Text">expand those 6 to a 13-digit form</p>
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</td>
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</tr>
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<tr class="hcp4">
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<td style="width:20.63%;" class="hcp6">
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<p class="Help-Text">UPC-A</p>
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</td>
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<td style="width:17.46%;" class="hcp7">
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<p class="Help-Text">12</p>
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</td>
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<td style="width:22.22%;" class="hcp7">
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<p class="Help-Text">the first 11 digits</p>
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<p class="Help-Text"><font class="hcp8">Example:</font> 12345612345</p>
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<p class="Help-Text">all 12 digits</p>
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</td>
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<td style="width:39.68%;" class="hcp7">
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<p class="Help-Text">add the 12th digit (checksum) & leading zero</p>
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<p class="Help-Text"><font class="hcp8">Example:</font> 0123456123458</p>
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<p class="Help-Text" style="margin-top: 0; margin-bottom: 0;"> </p>
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<p class="Help-Text">add the leading zero</p>
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</td>
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</tr>
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<tr class="hcp4">
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<td style="width:20.63%;" class="hcp6">
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<p class="Help-Text">EAN</p>
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</td>
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<td style="width:17.46%;" class="hcp7">
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<p class="Help-Text">13</p>
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</td>
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<td style="width:22.22%;" class="hcp7">
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<p class="Help-Text">all 13 digits</p>
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</td>
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<td style="width:39.68%;" class="hcp7">
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<p class="Help-Text">add nothing</p>
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</td>
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</tr>
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<tr class="hcp4">
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<td style="width:20.63%;" class="hcp6">
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<p class="Help-Text">Other</p>
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</td>
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<td style="width:17.46%;" class="hcp7">
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<p class="Help-Text"><13</p>
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</td>
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<td style="width:22.22%;" class="hcp7">
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<p class="Help-Text">all digits</p>
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</td>
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<td style="width:39.68%;" class="hcp7">
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<p class="Help-Text">expand the entry to a 13-digit form, if necessary</p>
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</td>
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</tr>
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<tr class="hcp4">
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<td style="width:20.63%;" class="hcp6">
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<p class="Help-Text">Other</p>
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</td>
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<td style="width:17.46%;" class="hcp7">
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<p class="Help-Text">>13</p>
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</td>
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<td style="width:22.22%;" class="hcp7">
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<p class="Help-Text">all digits</p>
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</td>
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<td style="width:39.68%;" class="hcp7">
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<p class="Help-Text">no change (note: this ability is to support future UPC technologies)</p>
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</td>
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</tr>
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</table>
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<p class="Help-Indent"><font size="2" class="hcp2">When an item with a defined UPC is listed on a receipt, voucher, memo, or slip, the UPC is recorded on the document. Thus, merchandise can be filtered by UPC when running history reports even if the item has been deleted from inventory.</font></p>
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<ul class="hcp3">
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<li class="p-Help-Bulleted" style="margin-left: -20px;">
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<p class="Help-Bulleted"><font class="hcp1">Method 3: Transfer from Documents</font></p>
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</li>
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</ul>
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<p class="Help-Indent"><font size="2" class="hcp2">If you enter a UPC code on a purchase order or receiving voucher, and that UPC code is not already entered in the item record in inventory, Point of Sale will populate the</font> <font style="font-size: 10pt; font-weight: bold;" size="2">UPC</font> <font size="2" class="hcp2">field in inventory with your entry.</font></p>
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<p class="Help-Text"><a href="basic219.htm">Return to top</a></p>
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<p class="Help-Text"> </p>
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<p class="Related-Topics">Related Topics</p>
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<p class="Help-Text"><a href="basic_item_identifiers.htm">Item identifiers</a></p>
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<p class="Help-Main-Topic-Links"><a href="../qbpos_getting_started/gstarted11.htm">Alternate lookups</a></p>
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</body>
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</html>
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