223 lines
12 KiB
HTML
223 lines
12 KiB
HTML
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<!doctype HTML public "-//W3C//DTD HTML 4.0 Frameset//EN">
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<html>
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<head>
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<meta http-equiv="Content-Type" content="text/html; charset=windows-1252">
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<meta name="MS-HAID" content="Company preferences">
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<meta name="generator" content="Adobe RoboHelp 2019">
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<title>Company Preferences: Financial</title>
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font-size: 13pt !important;
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<body>
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<script type="text/javascript" src="../ehlpdhtm.js" language="JavaScript1.2"></script>
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<p class="Help-Heading-1" style="background-color: #008000;">Company Preferences: Financial</p>
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<p class="Help-Main-Topic-Links"><a href="companyprefs_instructions.htm">Preference Instructions</a> <font color="#C0C0C0">|</font> <a href="sysprefsoverview.htm">Financial Exchange Overview</a></p>
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<p class="Help-Text"> </p>
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<p class="Help-Text">Set financial preferences in order to exchange data with your QuickBooks Desktop financial software. Note that there may be a short delay accessing these preferences as Point of Sale connects with your QuickBooks Desktop software and reads existing account lists and other preferences to make them available for selection here.</p>
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<p class="Help-Text" style="margin-top: 0; margin-bottom: 0;"> </p>
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<table cellspacing="0" width="94.757%">
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<col style="width: 15.745%;">
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<col width="548">
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<tr style="height:26px;" class="hcp1">
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<td style="width:15.745%;" bgcolor="#D6D6D6" class="hcp2">
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<p class="Help-Text"><font class="hcp3">Preference</font></p>
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</td>
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<td width="548" bgcolor="#D6D6D6" class="hcp2">
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<p class="Help-Text"><font class="hcp3">Function</font></p>
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</td>
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</tr>
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<tr style="height:26px;" class="hcp1">
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<td style="width:15.745%;" bgcolor="#E6E6E6" class="hcp2">
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<p class="Help-Text" style="font-weight: bold;">Financial</p>
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</td>
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<td width="548" bgcolor="#E6E6E6" class="hcp2">
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<p class="Help-Text" style="margin-top: 0; margin-bottom: 0;"> </p>
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</td>
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</tr>
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<tr style="height:103px;" class="hcp1">
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<td style="width:15.745%;" class="hcp4">
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<p class="Help-Text" style="font-weight: bold;">Use with QuickBooks financial software</p>
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</td>
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<td width="548" class="hcp4">
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<p class="Help-Text"><font face="Wingdings 2" size="2" class="hcp5">R</font> <font size="2" class="hcp6">=</font> Select to allow the exchange of data between Point of Sale and QuickBooks Desktop financial software.</p>
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<p class="Help-Text">QuickBooks must be running and the financial company file you intend to share data with open to establish the initial connection. <a href="../qbpos_qb_data_exchange/qbdata05.htm">Learn more</a></p>
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<p class="Help-Text"><font class="hcp3">Note:</font> This option must be selected in order for all other financial preferences to be available.</p>
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</td>
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</tr>
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<tr style="height:106px;" class="hcp1">
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<td style="width:15.745%;" class="hcp4">
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<p class="Help-Text" style="font-weight: bold;">QuickBooks Company file</p>
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<p class="Help-Text"><a href="../qbpos_qb_data_exchange/qbdata10.htm#qbdata_midtopic_74">Where is my QuickBooks financial company file?</a></p>
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</td>
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<td width="548" class="hcp4">
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<p class="Help-Text">Once connected, your company name and file location are displayed.</p>
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<p class="Help-Text">To connect to your QuickBooks Desktop company file, launch QuickBooks and open your company file, then select <font class="hcp3">Set Up QuickBooks Connection Now</font> and follow the on-screen prompts.</p>
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</td>
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</tr>
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<tr style="height:121px;" class="hcp1">
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<td style="width:15.745%;" class="hcp4">
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<p class="Help-Text" style="font-weight: bold;">Send receipts and vouchers with..</p>
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<p class="Help-Text"><a href="../qbpos_qb_data_exchange/qbdata13.htm">Learn more</a></p>
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</td>
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<td width="548" class="hcp4">
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<p class="Help-Text">Select an option:</p>
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<ul class="hcp7">
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<li class="p-Help-Bulleted" style="margin-left: -20px;">
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<p class="Help-Bulleted">Detailed item descriptions</p>
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</li>
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<li class="p-Help-Bulleted" style="margin-left: -20px;">
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<p class="Help-Bulleted">Detailed item descriptions for customer charge account transactions only</p>
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</li>
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<li class="p-Help-Bulleted" style="margin-left: -20px;">
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<p class="Help-Bulleted">Summarized item totals (no item detail: default)</p>
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</li>
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</ul>
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</td>
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</tr>
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<tr style="height:96px;" class="hcp1">
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<td style="width:15.745%;" class="hcp4">
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<p class="Help-Text" style="font-weight: bold;">Order to send customer name to QuickBooks <span class="hcp8">(Basic)</span></p>
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<p class="Help-Text"><a href="../qbpos_qb_data_exchange/financialexchange_custnameorder.htm">Learn more</a></p>
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</td>
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<td width="548" class="hcp4">
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<p class="Help-Text">Select the order in which you want customer names sent to QuickBooks Desktop: <Last>, <First> default</p>
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<p class="Help-Text"><First Last></p>
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<p class="Help-Text"><Title First Last></p>
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</td>
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</tr>
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<tr style="height:93px;" class="hcp1">
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<td style="width:15.745%;" class="hcp4">
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<p class="Help-Text" style="margin-top: 0; margin-bottom: 0; font-weight: bold;"><span class="hcp9">Send discounted items with</span></p>
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<p class="hcp10"><a href="../qbpos_qb_data_exchange/qbfs_salesdiscounts.htm">Learn more</a></p>
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</td>
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<td width="548" class="hcp4">
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<p class="Help-Text" style="margin-top: 0; margin-bottom: 0;">Select an option:</p>
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<ul class="hcp7">
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<li class="p-Help-Bulleted" style="margin-left: -20px;">
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<p class="Help-Bulleted">Net value (discounts not reported separately)</p>
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</li>
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<li class="p-Help-Bulleted" style="margin-left: -20px;">
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<p class="Help-Bulleted">Separate original and discounted values</p>
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</li>
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</ul>
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</td>
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</tr>
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<tr style="height:94px;" class="hcp1">
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<td style="width:15.745%;" class="hcp2">
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<p class="hcp10"><span class="hcp9">Employee Hours</span> (Pro)</p>
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<p class="hcp10"> </p>
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<p class="hcp10"><a href="../qbpos_qb_data_exchange/financialexchange_employeehours.htm">Learn More</a></p>
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<p class="hcp10"> </p>
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<p class="hcp10"><a href="sysprefs01.htm">Return to top</a></p>
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</td>
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<td width="548" class="hcp2">
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<p class="Help-Bulleted"><font face="Wingdings 2" size="2" class="hcp5">R</font> <font size="2" class="hcp6">=</font> Send employee time records from <a href="../qbpos_secadmin/secadmin_timecards.htm">Time Clock</a> to QuickBooks Desktop. Select the hourly payroll item to be used for the time entries created in QuickBooks Desktop. Requires integration with QuickBooks Desktop Financial Software 2009.</p>
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</td>
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</tr>
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<tr style="height:27px;" class="hcp1">
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<td colspan="2" bgcolor="#E6E6E6" class="hcp2">
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<p class="Help-Text" style="font-weight: bold;">Financial Accounts: Basic</p>
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</td>
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</tr>
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<tr style="height:143px;" class="hcp1">
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<td style="width:15.745%;" class="hcp4">
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<p class="Help-Text" style="font-weight: bold;">Default item accounts</p>
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<p class="Help-Text"> </p>
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<p class="Help-Main-Topic-Links"><a href="../qbpos_qb_data_exchange/financialexchange_defaultaccounts.htm">View default accounts</a></p>
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</td>
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<td width="548" class="hcp4">
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<p class="Help-Text">Specify a default <font class="hcp3">Income</font>, <font class="hcp3">Cost of Goods Sold</font> , and <font class="hcp3">Asset</font> account for each item type (not all item types use all three accounts).</p>
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<p class="Help-Text">With a few <a href="javascript:void(0);" id="a1" onmouseover="if (parseInt(navigator.appVersion) >= 4 && typeof(BSPSPopupOnMouseOver) == 'function') BSPSPopupOnMouseOver(event);" class="BSSCPopup" onclick="BSSCPopup('../qbpos_qb_data_exchange/qbfs_itemaccounts_limits.htm');return false;">exceptions</a><img src="../image/yellow_up.gif" alt="Click to display a popup topic" title="Click to display a popup topic" style="border: none;" width="10" height="12" border="0"> related to item Income accounts, all of your QuickBooks Desktop accounts are available for selection from the drop-down list in each field. The default accounts specified are assigned to all items in inventory, but you can <a href="../qbpos_qb_data_exchange/financialexchange_itemaccounts.htm">change the accounts item-by-item</a> in inventory as needed.</p>
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</td>
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</tr>
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<tr style="height:69px;" class="hcp1">
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<td style="width:15.745%;" class="hcp4">
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<p class="Help-Text" style="font-weight: bold;">Automatically create sub-accounts based on:</p>
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</td>
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<td width="548" class="hcp4">
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<p class="Help-Text"><font face="Wingdings 2" size="2" class="hcp5">R</font> = Select and then specify how sub-accounts should be created and for which item accounts. <a href="../qbpos_qb_data_exchange/qbfs_itemaccts_subaccts.htm">Learn more</a>.</p>
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</td>
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</tr>
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<tr style="height:121px;" class="hcp1">
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<td style="width:15.745%;" class="hcp4">
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<p class="Help-Text" style="font-weight: bold;">Apply accounts to existing items</p>
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</td>
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<td width="548" class="hcp4">
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<p class="Help-Text">Select to apply the accounts specified above to all existing items in your Point of Sale inventory. The reassigned accounts will take effect with the next Financial Exchange.</p>
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<p class="Help-Text"><font class="hcp3">Important: <span class="hcp8">This overwrites any previous item accounts you have specified.</span></font></p>
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</td>
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</tr>
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<tr style="height:86px;" class="hcp1">
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<td style="width:15.745%;" class="hcp4">
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<p class="Help-Text" style="font-weight: bold;">Financial Accounts: Advanced</p>
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</td>
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<td width="548" class="hcp4">
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<p class="Help-Text">Map custom accounts (except item, see above) for Financial Exchange. Choose <font class="hcp3">Reset to defaults</font> at the bottom of this page to return to the default set of account mappings.</p>
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</td>
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</tr>
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<tr style="height:181px;" class="hcp1">
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<td style="width:15.745%;" class="hcp4">
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<p class="Help-Text" style="font-weight: bold;">Account mapping</p>
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<p class="Help-Text"> </p>
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<p class="Help-Text"><a href="../qbpos_qb_data_exchange/financialexchange_defaultaccounts.htm">View default accounts</a></p>
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</td>
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<td width="548" class="hcp4">
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<p class="Help-Text">Each account/field in Point of Sale must be "linked" (mapped) to a QuickBooks Desktop financial software account to which data will be transferred. You can accept the default account mappings or define your own mapping structure by choosing from the drop-down list in the <font class="hcp3">QB Account</font> column.</p>
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<p class="Help-Text">Only accounts previously defined in QuickBooks Desktop are available for selection. <a href="../qbpos_qb_data_exchange/financialexchange_accoutpaymenttypes.htm">Learn more</a>.</p>
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</td>
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</tr>
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</table>
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<p class="Help-Text" style="margin-top: 0; margin-bottom: 0;"> </p>
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<p class="Help-Text">For frequently asked questions about Financial Exchanges, see <a href="../qbpos_qb_data_exchange/qbdata10.htm">Troubleshooting Financial Exchange</a>.</p>
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<p class="Help-Text"> </p>
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<p class="Help-Main-Topic-Links"><a href="sysprefs01.htm">Return to top</a></p>
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<p class="Help-Main-Topic-Links"><a href="sysprefsoverview.htm">Company preferences overview</a></p>
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