111 lines
6.8 KiB
HTML
111 lines
6.8 KiB
HTML
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<!doctype HTML public "-//W3C//DTD HTML 4.0 Frameset//EN">
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<html>
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<head>
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<meta http-equiv="Content-Type" content="text/html; charset=windows-1252">
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<meta name="MS-HAID" content="Getting started">
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<meta name="generator" content="Adobe RoboHelp 2019">
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<title>Getting Started: Notes on Item Quantities and Costs</title>
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<p class="Help-Heading-1" style="background-color: #008000;">Getting Started: Notes on Item Quantities and Cost</p>
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<p class="Help-Text"><a href="../qbpos_inventory/inven_avblqty_tracking.htm">Available Quantities</a> <span class="hcp1">|</span> <a href="../qbpos_inventory/inven_qty_decimals.htm">Decimal Quantities</a> <span class="hcp1">|</span> <a href="javascript:void(0);" id="a1" onmouseover="if (parseInt(navigator.appVersion) >= 4 && typeof(BSPSPopupOnMouseOver) == 'function') BSPSPopupOnMouseOver(event);" class="BSSCPopup" onclick="BSSCPopup('../qbpos_basic_procedures/basic311.htm');return false;">Decimal Costs<img src="../image/yellow_up.gif" alt="Click to display a popup topic" title="Click to display a popup topic" style="border: none;" width="10" height="12" border="0"></a></p>
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<div>
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<p style="text-align: right; font-family: Arial, sans-serif; font-size: 9pt;
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color: #800000;"><span style="font-size: 10pt;">Basic</span> </p>
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</div>
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<p class="Help-Text">The <font class="hcp2">Average Unit</font> <font class="hcp2">Cost</font> field in inventory reflects the <font style="font-style: italic;">average</font> cost of the currently on-hand quantity of an item. This value is automatically recalculated by Point of Sale when you create a voucher to receive an item at a cost different than what is currently recorded. <a href="../qbpos_inventory/inven_ordercost.htm">How does order cost differ from average unit cost?</a></p>
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<p class="Help-Text">The <font class="hcp2">On-Hand Quantity</font> field reflects the number of units of an item currently in stock. This value is automatically updated as you create vouchers, receipts, and, if applicable, transfer slips.</p>
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<p class="Help-Text">Item quantities and costs have significant impact on your inventory value and your financial records. For this reason, it is recommended that you manually enter or edit these values <font style="text-decoration: underline;">only when entering items already in your store when you begin using Point of Sale.</font> From that point on, Point of Sale maintains an accurate ledger of changes in these values with the use of transactional documents (receiving vouchers, receipts, transfer slips, and adjustment memos) and the Physical Inventory utility. The table below summarizes how quantities and/or costs are updated in various ways.</p>
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<p class="Help-Text" style="margin-top: 0; margin-bottom: 0;"> </p>
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<table style="margin-left: 1.35pt;" cellspacing="0" width="372">
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<tr class="hcp3">
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<td style="width:29.03%;" bgcolor="#E6E6E6" class="hcp4">
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<p class="Help-Text" style="margin-bottom: 4.00pt;"><font class="hcp2">Method</font></p>
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</td>
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<td style="width:70.97%;" bgcolor="#E6E6E6" class="hcp4">
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<p class="Help-Text" style="margin-bottom: 4.00pt;"><font class="hcp2">Comments</font></p>
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</td>
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</tr>
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<tr class="hcp3">
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<td style="width:29.03%;" class="hcp5">
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<p class="Help-Text"><a href="../qbpos_receiving/vouchersoverview.htm">Receiving vouchers</a></p>
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</td>
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<td style="width:70.97%;" class="hcp5">
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<p class="Help-Text" style="margin-bottom: 4.00pt;">Updates on-hand quantity, average unit cost, and order cost in inventory. Should be used for receiving all new and reordered items into inventory. When you define a new item in inventory that is to be received later, we recommend you leave the <font class="hcp2">On-Hand</font> <font class="hcp2">Quantity</font> and <font class="hcp2">Average Unit</font> <font class="hcp2">Cost</font> fields blank in inventory and allow the receiving voucher to update them.</p>
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</td>
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</tr>
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<tr class="hcp3">
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<td style="width:29.03%;" class="hcp5">
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<p class="Help-Text"><a href="../qbpos_recording_sales_and_returns/receiptsoverview.htm">Receipts</a></p>
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</td>
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<td style="width:70.97%;" class="hcp5">
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<p class="Help-Text" style="margin-bottom: 4.00pt;">When an item is sold or returned on a receipt, the on-hand inventory quantity is adjusted up or down accordingly.</p>
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</td>
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</tr>
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<tr class="hcp3">
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<td style="width:29.03%;" class="hcp5">
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<p class="Help-Text"><a href="../qbpos_adjustments/memosoverview.htm">Adjustment memos</a></p>
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</td>
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<td style="width:70.97%;" class="hcp5">
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<p class="Help-Text" style="margin-bottom: 4.00pt;">A memo is used anytime quantity or cost must be manually adjusted (because it is not handled by a receiving voucher, receipt, or physical inventory count). Many actions, such as conducting a physical inventory, or manually editing the cost or quantity fields, automatically create adjustment memos for you.</p>
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</td>
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</tr>
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<tr class="hcp3">
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<td style="width:29.03%;" class="hcp5">
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<p class="Help-Text"><a href="gstarted07.htm">Physical Inventory</a></p>
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</td>
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<td style="width:70.97%;" class="hcp5">
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<p class="Help-Text" style="margin-bottom: 4.00pt;">Updates on-hand quantities only. Updating a physical inventory automatically creates adjustment memos to update inventory.</p>
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</td>
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</tr>
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<tr class="hcp3">
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<td style="width:29.03%;" class="hcp4">
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<p class="Help-Text"><a href="../qbpos_multi_store/multi_store_transfers.htm">Transfer slips</a>  (Pro)</p>
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</td>
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<td style="width:70.97%;" class="hcp4">
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<p class="Help-Text" style="margin-bottom: 4.00pt;">A transfer slip has no affect on company inventory quantities, though it does increase or decrease the on-hand quantities at the specific stores involved in the transfer.</p>
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</td>
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</tr>
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</table>
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<p class="Help-Text"><a href="gstarted04.htm">Return to top</a></p>
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