190 lines
8.6 KiB
HTML
190 lines
8.6 KiB
HTML
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<!doctype HTML public "-//W3C//DTD HTML 4.0 Frameset//EN">
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<html>
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<head>
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<meta http-equiv="Content-Type" content="text/html; charset=windows-1252">
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<meta name="generator" content="Adobe RoboHelp 2019">
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<title>Create Default Accounts in QuickBooks</title>
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<link rel="StyleSheet" href="../qbpos.css" type="text/css">
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<style type="text/css">
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body, p, li, ol, ul, div, span, td, th, h1, h2, h3, h4, h5, h6 { font-size: 12pt !important; }
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</style>
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</head>
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<body>
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<script type="text/javascript" src="../ehlpdhtm.js" language="JavaScript1.2"></script>
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<p class="Help-Heading-1">Create Default Accounts in QuickBooks</p>
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<p class="Help-Text"><a href="qbdata03.htm">Customize Financial Exchange</a> <font color="#999999">|</font> <a href="qbdata10.htm">FAQs</a></p>
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<p class="Help-Text">This topic has been hidden; this info dispensed in the QB Connection Wizard</p>
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<p class="Help-Text">Certain QuickBooks accounts, included in the <a href="financialexchange_defaultaccounts.htm">default chart of accounts</a> used by Point of Sale to send data, are required to establish a connection between the two programs.</p>
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<p class="Help-Text">Point of Sale cannot automatically create these accounts for you in QuickBooks. These accounts include Undeposited Funds, Accounts Payable, Accounts Receivable, Cost of Goods Sold, Inventory Asset, and Sales Tax Payable.</p>
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<p class="Help-Text">In addition, inventory must be enabled in QuickBooks. The QuickBooks Connection Wizard will alert you if inventory must be turned on or these accounts do not exist.</p>
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<p class="Help-Text"><a href="javascript:void(0);" id="A1" onmouseover="if (parseInt(navigator.appVersion) >= 4 && typeof(BSPSPopupOnMouseOver) == 'function') BSPSPopupOnMouseOver(event);" class="BSSCPopup" onclick="BSSCPopup('qbdata_popup_tempacctrenaming.htm');return false;">What if I already have the same account types with custom names in QuickBooks?<img src="../image/yellow_up.gif" alt="Click to display a popup topic" title="Click to display a popup topic" width="10" height="12" border="0" class="hcp1"></a></p>
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<p class="Help-Info-Line">How do I?</p>
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<p class="Help-Text"><a class="dropspot" href="javascript:TextPopup(this)" id="a2">Turn on inventory in QuickBooks <img src="../image/expand_icon.GIF" alt="Click to expand/collapse topic" title="Click to expand/collapse topic" width="11" height="11" border="0" class="hcp1"></a></p>
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<div class="droptext" id="POPUP240379960" style="display: none;">
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<table cellspacing="0" bgcolor="#FFFFEC" class="hcp2">
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<col style="width: 100%;">
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<td style="width:100%;" class="hcp4">
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<ol>
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<li class="p-Help-Steps">
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<p class="Help-Steps">In your QuickBooks financial software, select <span class="hcp5">P</span><font class="hcp6">references</font> <font style="font-family: 'Wingdings 3'; font-weight: bold;" face="Wingdings 3"></font> <font class="hcp6">Company</font> from the <span class="hcp5">E</span><font class="hcp6">dit</font> menu.</p>
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</li>
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<li class="p-Help-Steps">
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<p class="Help-Steps">Select <span class="hcp5">Items and Inventory</span> (may be called <span class="hcp5">P</span><font class="hcp6">urchases & Vendors <span style="font-weight: normal;">in older versions)</span></font> from the left-side preferences menu.</p>
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</li>
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<li class="p-Help-Steps">
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<p class="Help-Steps">Make sure the check box labeled <span class="hcp5">I</span><font class="hcp6">nventory and Purchase Orders are Active</font> is checked.</p>
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</li>
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<li class="p-Help-Steps">
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<p class="Help-Steps">Select <span class="hcp5">OK</span> to save.</p>
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</li>
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</ol>
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</td>
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</tr>
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</table>
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<p> </p>
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</div>
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<p class="Help-Text"><a class="dropspot" href="javascript:TextPopup(this)" id="a3">Create the necessary default accounts in QuickBooks <img src="../image/expand_icon.GIF" alt="Click to expand/collapse topic" title="Click to expand/collapse topic" width="11" height="11" border="0" class="hcp1"></a></p>
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<div class="droptext" id="POPUP242680302" style="display: none;">
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<table cellspacing="0" bgcolor="#FFFFEC" class="hcp2">
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<col style="width: 100%;">
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<tr class="hcp3">
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<td style="width:100%;" class="hcp4">
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<ol style="list-style: decimal;">
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<li class="p-Help-Steps">
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<p class="Help-Steps">Make sure inventory is turned on as described above.</p>
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</li>
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<li class="p-Help-Steps">
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<p class="Help-Steps">Create the necessary accounts in your QuickBooks Chart of Accounts. You can do this manually using the information in the chart below, or use the following procedures:</p>
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</li>
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</ol>
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<ul>
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<li class="p-Help-Nested-List" style="list-style: disc;">
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<p class="Help-Nested-List">To create an Undeposited Funds account: Select <font class="hcp6">Enter Sales Receipts</font> from the Customers menu and then close the form.</p>
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</li>
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<li class="p-Help-Nested-List" style="list-style: disc;">
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<p class="Help-Nested-List">To create an Accounts Receivable account: Select <font class="hcp6">Create Invoices</font> from the Customers menu and then close the form.</p>
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</li>
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<li class="p-Help-Nested-List" style="list-style: disc;">
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<p class="Help-Nested-List">To create an Accounts Payable account: Select <span class="hcp5">E</span><font class="hcp6">nter Bills</font> from the Vendors menu and then close the form.</p>
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</li>
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<li class="p-Help-Nested-List" style="list-style: disc;">
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<p class="Help-Nested-List">To create Cost of Goods Sold and Inventory Asset accounts: From the item list, select <font class="hcp6">New Item</font> from the Edit menu, select <font class="hcp6">Inventory Part</font> in the <font class="hcp6">Item Type</font> field, and then cancel.</p>
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</li>
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<li class="p-Help-Nested-List" style="list-style: disc;">
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<p class="Help-Nested-List">To create a Sales Tax Payable account: From the item list, select <font class="hcp6">New Item</font> from the Edit menu, select <font class="hcp6">Sales Tax Item</font> in the <font class="hcp6">Item Type</font> field, and then cancel.</p>
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</li>
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</ul>
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<p class="Help-Text">When done, you should have the following accounts in your QuickBooks Chart of Accounts:</p>
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<p class="Help-Text"> </p>
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<table style="margin-left: 4.50pt;" cellspacing="0" width="312" align="center">
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<tr class="hcp3">
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<td style="width:48.08%;" bgcolor="#E6E6E6" class="hcp7">
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<p class="Help-Text"><font class="hcp6">QuickBooks Account</font></p>
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</td>
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<td style="width:51.92%;" bgcolor="#E6E6E6" class="hcp7">
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<p class="Help-Text"><font class="hcp6">Account Type</font></p>
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</td>
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</tr>
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<tr class="hcp3">
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<td style="width:48.08%;" class="hcp8">
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<p class="Help-Text">Undeposited Funds</p>
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</td>
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<td style="width:51.92%;" class="hcp8">
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<p class="Help-Text">Other Current Asset</p>
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</td>
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</tr>
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<tr class="hcp3">
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<td style="width:48.08%;" class="hcp8">
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<p class="Help-Text">Accounts Receivable</p>
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</td>
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<td style="width:51.92%;" class="hcp8">
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<p class="Help-Text">Accounts Receivable</p>
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</td>
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</tr>
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<tr class="hcp3">
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<td style="width:48.08%;" class="hcp8">
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<p class="Help-Text">Accounts Payable*</p>
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</td>
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<td style="width:51.92%;" class="hcp8">
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<p class="Help-Text">Other Current Liability</p>
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</td>
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</tr>
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<tr class="hcp3">
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<td style="width:48.08%;" class="hcp8">
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<p class="Help-Text">Cost of Goods Sold</p>
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</td>
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<td style="width:51.92%;" class="hcp8">
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<p class="Help-Text">Cost of Goods Sold</p>
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</td>
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</tr>
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<tr class="hcp3">
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<td style="width:48.08%;" class="hcp8">
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<p class="Help-Text">Inventory Asset</p>
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</td>
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<td style="width:51.92%;" class="hcp8">
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<p class="Help-Text">Other Current Asset</p>
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</td>
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</tr>
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<tr class="hcp3">
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<td style="width:48.08%;" class="hcp8">
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<p class="Help-Text">Sales Tax Payable</p>
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</td>
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<td style="width:51.92%;" class="hcp8">
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<p class="Help-Text">Other Current Liability</p>
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</td>
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</tr>
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</table>
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<p> </p>
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</td>
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</tr>
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</table>
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<p> </p>
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</div>
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<p class="Help-Text"> </p>
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<p class="Help-Text"> </p>
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<p class="Related-Topics">Related Topics</p>
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<p class="Help-Text"><a href="financialexchange_accoutpaymenttypes.htm">Customize account mappings</a></p>
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<p class="Help-Text"><a href="qbdata03.htm">Review your Point of Sale setup for Financial Exchange</a></p>
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