118 lines
5.4 KiB
HTML
118 lines
5.4 KiB
HTML
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<!doctype HTML public "-//W3C//DTD HTML 4.0 Frameset//EN">
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<html>
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<head>
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<meta http-equiv="Content-Type" content="text/html; charset=windows-1252">
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<meta name="generator" content="Adobe RoboHelp 2019">
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<title>Mapping Item Sub-Accounts by Department or Store</title>
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<link rel="StyleSheet" href="../qbpos.css" type="text/css">
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<style type="text/css">
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/* FORCE ALL FONTS TO 12PT */
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* { font-size: 12pt !important; }
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body, p, li, ol, ul, div, span, td, th, h1, h2, h3, h4, h5, h6 { font-size: 12pt !important; }
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</style>
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<style title="hcp" type="text/css">
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<!--
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ol.hcp1 { list-style:decimal; }
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span.hcp2 { font-weight:bold; }
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font.hcp3 { font-family:"Wingdings 3";
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font-weight:bold; }
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tr.hcp4 { vertical-align:top; }
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td.hcp5 { padding-right:10px;
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padding-left:10px; }
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-->
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</style>
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</head>
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<body>
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<script type="text/javascript" src="../ehlpdhtm.js" language="JavaScript1.2"></script>
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<p class="Help-Heading-1">Map Item Sub-Accounts by Department or Store</p>
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<p class="Help-Text"><a href="qbdataoverview.htm">Financial Exchange Overview</a> <font color="#999999">|</font> <a href="qbdata03.htm">Customize Financial Exchange</a> <font color="#999999">|</font> <a href="qbdata10.htm">FAQs</a></p>
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<p class="Help-Text"> </p>
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<p class="Help-Text">Your default item accounts for Financial Exchange are set on the <a href="../qbpos_company_preferences/sysprefs01.htm">Financial</a> page of company preferences. When setting these defaults, you can also choose to have Point of Sale automatically create and use department sub-accounts.</p>
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<p class="Help-Text">(Pro) You can also choose to map item sub-accounts by store.</p>
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<p class="Help-Info-Line">To create and use item sub-accounts:</p>
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<ol class="hcp1">
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<li class="p-Help-Steps">
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<p class="Help-Steps">From the File menu, select <span class="hcp2">Preferences <font face="Wingdings 3" class="hcp3"></font> Company</span> and then select the <span class="hcp2">Financial <font face="Wingdings 3" class="hcp3"></font> Accounts</span> page from the left-side menu. There may be a slight delay as Point of Sale connects to your financial software.</p>
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</li>
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<li class="p-Help-Steps">
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<p class="Help-Steps">On the Basic tab, select the check box titled <span class="hcp2">Automatically create sub-accounts based on</span> and then select Department.</p>
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</li>
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</ol>
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<p class="Help-Indent">(Pro) Or select an available alternative.</p>
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<p class="Help-Text"> </p>
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<p class="Block-Text">Example accounts for inventory item in Widgets department at Store 1</p>
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<table style="vertical-align: top; left: 97px; top: 305px; margin-left: 12px;" cellspacing="0" width="395" align="center">
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<col style="width: 43.089%;">
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<col style="width: 56.911%;">
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<tr style="height:7px;" class="hcp4">
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<td style="width:43.089%;" bgcolor="#E6E6E6" class="hcp5">
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<p class="Block-Text" style="font-weight: bold;">Sub accounts based on:</p>
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</td>
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<td style="width:56.911%;" bgcolor="#E6E6E6" class="hcp5">
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<p class="Block-Text" style="font-weight: bold;">Example Income Accounts</p>
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</td>
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</tr>
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<tr style="height:22px;" class="hcp4">
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<td style="width:43.089%;" class="hcp5">
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<p class="Block-Text">sub-accounts not enabled</p>
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</td>
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<td style="width:56.911%;" class="hcp5">
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<p class="Block-Text">Sales:Merchandise</p>
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</td>
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</tr>
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<tr style="height:22px;" class="hcp4">
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<td style="width:43.089%;" class="hcp5">
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<p class="Block-Text">Department</p>
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</td>
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<td style="width:56.911%;" class="hcp5">
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<p class="Block-Text">Sales: Merchandise: Widgets</p>
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</td>
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</tr>
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<tr style="height:22px;" class="hcp4">
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<td style="width:43.089%;" class="hcp5">
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<p class="Block-Text">Department, then Store</p>
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</td>
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<td style="width:56.911%;" class="hcp5">
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<p class="Block-Text">Sales: Merchandise: Widgets: Store 1</p>
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</td>
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</tr>
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<tr style="height:22px;" class="hcp4">
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<td style="width:43.089%;" class="hcp5">
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<p class="Block-Text">Store, then Department</p>
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</td>
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<td style="width:56.911%;" class="hcp5">
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<p class="Block-Text">Sales: Merchandise: Store 1: Widgets</p>
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</td>
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</tr>
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</table>
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<p class="Help-Text"> </p>
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<ol start="3" class="hcp1">
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<li class="p-Help-Steps">
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<p class="Help-Steps">In the <span class="hcp2">Use sub-accounts for</span> list, select <span class="hcp2">Income Accounts only</span> (default setting) or <span class="hcp2">Income, COGS, and Asset</span> to use sub-accounts with all three account types.</p>
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</li>
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<li class="p-Help-Steps">
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<p class="Help-Steps">Select <span class="hcp2">Save</span>.</p>
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</li>
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</ol>
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<p class="Help-Text">When this option is set, your default item accounts will be appended with sub-accounts as specified and the item form in inventory will indicate your settings, though the actual sub-account names are not shown due to space limitations.</p>
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<p class="Help-Text" style="text-align: center;"><img src="../image/qbfs_itemsebaccts.gif" alt="" style="border: none;" width="368" height="79" border="0"></p>
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<p class="Help-Text"> </p>
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<p class="Help-Heading-2">Notes:</p>
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<ul style="list-style: disc;">
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<li class="p-Help-Bulleted" style="margin-left: -20px;">
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<p class="Help-Bulleted">Your department (and store) names must be less than 31 characters as this is the maximum length in QuickBooks financial software for each sub-account level.</p>
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</li>
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<li class="p-Help-Bulleted" style="margin-left: -20px;">
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<p class="Help-Bulleted">When creating sub-accounts by store, your <span class="hcp2">Store Names</span> as defined in preferences, are used for the sub-account name.</p>
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</li>
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</ul>
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</body>
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</html>
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