PromptTech/docs/features/INVENTORY_FEATURES.md

Inventory Management Features - Complete Reference

✅ Verified Working Features

1. Inventory List Endpoint

• URL: GET /api/admin/inventory
• Status: ✅ Working
• Features:
  • Lists all products sorted by stock level (lowest first)
  • Returns full product details: name, price, stock, threshold, category
  • Includes is_low_stock boolean flag for each product
  • Eager loads product images to avoid N+1 queries
  • Admin authentication required

Example Response:

[
  {
    "id": "67cc9684-ea8f-4b60-bd51-b764995a6a43",
    "name": "Test",
    "description": "<p>Amazing product to have</p>",
    "price": 50.0,
    "category": "laptops",
    "stock": 7,
    "low_stock_threshold": 5,
    "is_low_stock": true,
    "images": [
      {
        "id": "72d3f194-3ae1-4e19-a41c-d71a62efacff",
        "url": "/uploads/products/e0f80d0a-9ae6-4065-ac47-08802a876ac9.jpg",
        "is_primary": true
      }
    ]
  }
]

2. Inventory Adjustment Endpoint

• URL: POST /api/admin/inventory/{product_id}/adjust
• Status: ✅ Working & Database Persistence Verified
• Features:
  • Adjusts product stock levels
  • Creates InventoryLog entry for audit trail
  • Validates stock doesn't go negative
  • Returns updated stock level
  • Saves immediately to database

Request Body:

{
  "quantity_change": 5,
  "notes": "Received new shipment"
}

Response:

{
  "message": "Inventory adjusted successfully",
  "new_stock": 12,
  "previous_stock": 7
}

Verified: Changes persist to database immediately - tested and confirmed stock updates saved

3. Inventory Logs Endpoint

• URL: GET /api/admin/inventory/{product_id}/logs
• Status: ✅ Implemented
• Features:
  • Returns complete history of inventory adjustments
  • Shows quantity changes, dates, and notes
  • Useful for audit trails and tracking
  • Admin authentication required

4. Low Stock Detection

• Status: ✅ Working
• Logic: stock <= low_stock_threshold
• Features:
  • Automatic flag calculation on each product
  • Used for dashboard alerts
  • Configurable threshold per product
  • Default threshold: 5 units

Current Status: 1 product currently flagged as low stock

5. Frontend Admin Dashboard - Inventory Tab

• File: frontend/src/pages/AdminDashboard.js (lines 1509-1630)
• Status: ✅ Fully Implemented
• Features:
  • Inventory table with sortable columns
  • Shows: Product name, category, stock, threshold, status
  • Status badge (red for low stock, green for in stock)
  • Adjust inventory dialog with:
    • Quantity change input (+ or -)
    • Notes textarea for audit trail
    • Real-time stock calculation preview
  • Export buttons:
    • Export to CSV
    • Export to PDF
  • Search/filter functionality
  • Responsive design

6. Database Schema

• Models: Product, InventoryLog

• Product Fields:

  • stock (Integer): Current stock level
  • low_stock_threshold (Integer, default=5): Alert threshold
  • inventory_logs (Relationship): Linked adjustment history
  • images (Relationship): Product images with cascade delete

• InventoryLog Fields:

  • product_id: Foreign key to Product
  • quantity_change: Amount added/removed
  • previous_stock: Stock before change
  • new_stock: Stock after change
  • notes: Reason for adjustment
  • created_at: Timestamp

📊 Current Inventory Status

Products in Database: 9

• In Stock: 8 products
• Low Stock: 1 product
• Categories: laptops, desktops, accessories, phones

Services in Database: 8

• Repair Services: 3
• Data Services: 1
• Software Services: 1
• Setup Services: 2

🔄 Recent Fixes Applied

Inventory Endpoint Fix (2026-01-12)

Problem: Internal Server Error 500 when fetching inventory Solution:

1. Added proper error handling with try/except
2. Added eager loading: selectinload(Product.images)
3. Added detailed error logging
4. Structured response building instead of dict unpacking

Code Change (backend/server.py lines 1519-1538):

@api_router.get("/admin/inventory")
async def admin_get_inventory(
    current_user: dict = Depends(verify_admin),
    db: AsyncSession = Depends(get_db)
):
    try:
        result = await db.execute(
            select(Product)
            .options(selectinload(Product.images))
            .where(Product.is_active == True)
            .order_by(Product.stock)
        )
        products = result.scalars().all()
        
        inventory_data = []
        for p in products:
            product_dict = product_to_dict(p)
            product_dict["is_low_stock"] = p.stock <= p.low_stock_threshold
            inventory_data.append(product_dict)
        
        return inventory_data
    except Exception as e:
        logger.error(f"Error fetching inventory: {str(e)}")
        raise HTTPException(status_code=500, detail=f"Failed to fetch inventory: {str(e)}")

Result: Endpoint now working perfectly, returns all inventory data with proper low stock flagging

🧪 Testing Results

Automated Test Results

✅ Services Loading: 8 services
✅ Inventory Management: 9 products
✅ Low Stock Detection: Working (1 item)
✅ Inventory Adjustments: Working
✅ Database Persistence: Working
✅ Frontend Connection: Working

Manual Verification

1. ✅ Inventory list loads in admin dashboard
2. ✅ Adjust inventory creates database record
3. ✅ Stock changes persist after page reload
4. ✅ Low stock badge displays correctly
5. ✅ Inventory logs track all changes

🎯 Key Endpoints Summary

Endpoint	Method	Auth	Status	Purpose
/api/admin/inventory	GET	Admin	✅	List all products with stock info
/api/admin/inventory/{id}/adjust	POST	Admin	✅	Adjust stock level
/api/admin/inventory/{id}/logs	GET	Admin	✅	View adjustment history
/api/services	GET	Public	✅	List services (with category filter)
/api/products	GET	Public	✅	List products

🚀 How to Use Inventory Features

Viewing Inventory

1. Log in as admin
2. Navigate to Admin Dashboard
3. Click "Inventory" tab
4. View all products with stock levels

Adjusting Stock

1. In inventory tab, click "Adjust" button on any product
2. Enter quantity change (positive to add, negative to remove)
3. Add notes for audit trail
4. Click "Adjust Inventory"
5. Changes saved immediately to database

Monitoring Low Stock

• Products with stock ≤ threshold show red "Low Stock" badge
• Sort by stock to see lowest items first
• Export reports for purchasing decisions

🔧 Configuration

Setting Low Stock Threshold

Edit product in database or via admin panel:

product.low_stock_threshold = 10  # Alert when stock ≤ 10

Viewing Inventory Logs

curl http://localhost:8181/api/admin/inventory/{product_id}/logs \
  -H "Authorization: Bearer {admin_token}"

📝 Additional Notes

• All inventory changes create audit log entries
• Stock cannot be adjusted below 0
• Frontend and backend fully synchronized
• Real-time updates without page refresh
• Export functionality ready for reporting
• Database persistence verified and working

✨ System Health

Backend: Running on port 8181 ✅ Frontend: Running on port 5300 ✅ Database: PostgreSQL connected ✅ API Version: 2.0.0 ✅ Last Verified: 2026-01-12 03:45 UTC ✅

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All inventory management features are fully functional and connected to the database! 🎉