Add Pictures to Your Items

Nothing can replace the simplicity of identifying items by seeing them. There are many in-store advantages to adding pictures or photos to your item records. An item can be mislabeled in error, or the tag swapped intentionally by an unscrupulous customer.

By associating an image of the item in the items record, you can easily identify if the item has the correct tag. It can also be easier to find an item on the shelf or on a rack if you can first see a picture of the item.

If you have a large inventory, adding pictures to all your items can significantly increase the size of your data file and the time it takes to back up your data.

These issues can be minimized by not routinely including the item pictures in your data backups.

You can assign or import pictures in JPG, GIF, BMP and TIF formats. However, Point of Sale converts and stores all pictures in the JPG format.

The maximum picture size is 1000 pixels by 1000 pixels. If you attempt to add a picture larger than this, Point of Sale will resize it to this dimension. Since these pictures are intended for viewing on your computer monitor, the recommended resolution is 72 dpi. Higher resolutions will increase file sizes, which in turn increases disk space and loading time.

Picture file information is preserved when the picture is brought into Point of Sale. Additionally, information for the picture name, size, and last edit date is also saved.

To add the picture fields to Point of Sale:

From the File menu, select Preferences > Company.
Select Inventory from the preferences list on the left.
Select the check box labeled I want to associate pictures with my inventory items.
Click Save.

A thumbnail of the default picture added to the item record will be displayed on sales receipts, customer orders, purchase orders, and receiving vouchers. Click the thumbnail to view the full-size picture.

Item Picture on Sales Receipt

You can turn on/off the display of pictures on order documents, if you prefer. With a document displayed, from the I Want To menu, click Show Item Picture.

You can associate up to two pictures with each item or item style in inventory. The pictures can then automatically be viewed at all workstations on your network when you display the item record and when adding the item to most Point of Sale documents.

The default picture is used to generate the thumbnail picture displayed throughout Point of Sale. An alternate picture can also be assigned so you can switch between them.

All items in the style will display the pictures assigned in this manner. After assigning a style picture, you can change the pictures for individual items within the style using the procedure above.

The Inventory Picture Album displays your default item pictures and provides an alternate method for viewing and working with your item list. Most actions available in the item list are also available from the picture album.