228 lines
13 KiB
HTML
228 lines
13 KiB
HTML
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<!doctype HTML public "-//W3C//DTD HTML 4.0 Frameset//EN">
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<html>
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<head>
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<meta http-equiv="Content-Type" content="text/html; charset=windows-1252">
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<meta name="generator" content="Adobe RoboHelp 2019">
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<title>Add Pictures to Your Items</title>
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<link rel="StyleSheet" href="../qbpos.css" type="text/css">
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<style type="text/css">
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/* FORCE ALL FONTS TO 12PT */
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<body>
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<script type="text/javascript" src="../ehlpdhtm.js" language="JavaScript1.2"></script>
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<p class="Help-Heading-1">Add Pictures to Your Items</p>
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<p class="Help-Text"><a href="inven402.htm">Add New Items</a> <span style="color: #c0c0c0;">|</span> <a href="../qbposimp/importexport_itempics.htm">Import/Export Pictures</a></p>
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<div style="float: none;">
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<p style="font-family: Arial, sans-serif; text-align: right; color: #800000;">Pro</p>
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</div>
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<p class="Help-Text"><a class="dropspot" href="javascript:TextPopup(this)" id="a1">Why add pictures to my items? <img src="../image/expand_icon.GIF" alt="Click to expand/collapse topic" title="Click to expand/collapse topic" width="11" height="11" border="0" class="hcp1"></a></p>
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<div class="droptext" id="POPUP297599117" style="display: none;">
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<table cellspacing="0" bgcolor="#FFFFEC" class="hcp2">
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<col style="width: 100%;">
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<tr class="hcp3">
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<td style="width:100%;" class="hcp4">
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<p>Nothing can replace the simplicity of identifying items by seeing them. There are many in-store advantages to adding pictures or photos to your item records. An item can be mislabeled in error, or the tag swapped intentionally by an unscrupulous customer.</p>
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<p>By associating an image of the item in the items record, you can easily identify if the item has the correct tag. It can also be easier to find an item on the shelf or on a rack if you can first see a picture of the item.</p>
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</td>
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</tr>
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</table>
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<p> </p>
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</div>
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<p class="Help-Text"><a class="dropspot" href="javascript:TextPopup(this)" id="a3">Are there any disadvantages to adding item pictures? <img src="../image/expand_icon.GIF" alt="Click to expand/collapse topic" title="Click to expand/collapse topic" width="11" height="11" border="0" class="hcp1"></a></p>
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<div class="droptext" id="POPUP297614846" style="display: none;">
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<table cellspacing="0" bgcolor="#FFFFEC" class="hcp2">
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<col style="width: 100%;">
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<tr class="hcp3">
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<td style="width:100%;" class="hcp4">
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<p>If you have a large inventory, adding pictures to all your items can significantly increase the size of your data file and the time it takes to back up your data.</p>
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<p>These issues can be minimized by not routinely including the item pictures in your data backups.</p>
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</td>
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</tr>
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</table>
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<p> </p>
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</div>
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<p class="Help-Text"><a class="dropspot" href="javascript:TextPopup(this)" id="a4">Picture file formats and attributes <img src="../image/expand_icon.GIF" alt="Click to expand/collapse topic" title="Click to expand/collapse topic" width="11" height="11" border="0" class="hcp1"></a></p>
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<div class="droptext" id="POPUP249045009" style="display: none;">
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<table cellspacing="0" bgcolor="#FFFFEC" class="hcp2">
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<col style="width: 100%;">
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<tr class="hcp3">
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<td style="width:100%;" class="hcp4">
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<p>You can assign or import pictures in JPG, GIF, BMP and TIF formats. However, Point of Sale converts and stores all pictures in the JPG format.</p>
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<p>The maximum picture size is 1000 pixels by 1000 pixels. If you attempt to add a picture larger than this, Point of Sale will resize it to this dimension. Since these pictures are intended for viewing on your computer monitor, the recommended resolution is 72 dpi. Higher resolutions will increase file sizes, which in turn increases disk space and loading time.</p>
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<p>Picture file information is preserved when the picture is brought into Point of Sale. Additionally, information for the picture name, size, and last edit date is also saved.</p>
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</td>
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</tr>
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</table>
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<p> </p>
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</div>
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<p class="Help-Text"><a class="dropspot" href="javascript:TextPopup(this)" id="a2">Making the picture fields available in inventory and on documents <img src="../image/expand_icon.GIF" alt="Click to expand/collapse topic" title="Click to expand/collapse topic" width="11" height="11" border="0" class="hcp1"></a></p>
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<div class="droptext" id="POPUP292421196" style="display: none;">
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<table cellspacing="0" bgcolor="#FFFFEC" class="hcp2">
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<col style="width: 100%;">
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<tr class="hcp3">
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<td style="width:100%;" class="hcp4">
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<p class="Help-Info-Line">To add the picture fields to Point of Sale:</p>
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<ol class="hcp5">
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<li class="p-Help-Steps">
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<p class="Help-Steps">From the File menu, select <span class="hcp6">Preferences > Company</span>.</p>
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</li>
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<li class="p-Help-Steps">
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<p class="Help-Steps">Select <span class="hcp6">Inventory</span> from the preferences list on the left.</p>
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</li>
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<li class="p-Help-Steps">
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<p class="Help-Steps">Select the check box labeled <span class="hcp6">I want to associate pictures with my inventory items</span>.</p>
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</li>
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<li class="p-Help-Steps">
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<p class="Help-Steps">Click <span class="hcp6">Save</span>.</p>
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</li>
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</ol>
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<p class="Help-Text">A thumbnail of the default picture added to the item record will be displayed on sales receipts, customer orders, purchase orders, and receiving vouchers. Click the thumbnail to view the full-size picture.</p>
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<p class="Help-Text"><img src="../image/receipt_itempic.gif" alt="Item Picture on Sales Receipt" width="541" height="90" border="0" class="hcp1"></p>
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<p class="Help-Text">You can turn on/off the display of pictures on order documents, if you prefer. With a document displayed, from the I Want To menu, click <span class="hcp6">Show</span> <span class="hcp6">Item Picture</span>.</p>
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</td>
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</tr>
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</table>
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<p> </p>
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</div>
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<p class="Help-Text"> </p>
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<p class="Help-Text">You can associate up to two pictures with each item or item style in inventory. The pictures can then automatically be viewed at all workstations on your network when you display the item record and when adding the item to most Point of Sale documents.</p>
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<p class="Help-Text">The <span style="font-style: italic;">default</span> picture is used to generate the thumbnail picture displayed throughout Point of Sale. An alternate picture can also be assigned so you can switch between them.</p>
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<p class="Help-Info-Line">To quickly add one picture to an item:<img src="../image/inven_additempic.gif" alt="Add item picture" title="Add item picture" width="218" height="76" align="right" border="0" class="hcp1"></p>
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<ol class="hcp5">
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<li class="p-Help-Steps">
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<p class="Help-Steps">Make the picture fields available as described above.</p>
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</li>
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<li class="p-Help-Steps">
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<p class="Help-Steps">Find the item in your item list and click <span class="hcp6">Show Details</span>.</p>
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</li>
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<li class="p-Help-Steps">
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<p class="Help-Steps">Click the <span class="hcp6">Click here to assign a picture</span> field adjacent to the Item Name.</p>
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</li>
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<li class="p-Help-Steps">
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<p class="Help-Steps">In the Open file window, browse to the picture file and double-click it.</p>
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</li>
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</ol>
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<p class="Help-Info-Line">To add a second picture, remove a picture, or swap between pictures:<img src="../image/inven_edit_itempic.gif" alt="Edit item picture" title="Edit item picture" width="219" height="76" align="right" border="0" class="hcp1"></p>
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<ol class="hcp5">
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<li class="p-Help-Steps">
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<p class="Help-Steps">Find the item in your item list and click <span class="hcp6">Show Details</span>.</p>
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</li>
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<li class="p-Help-Steps">
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<p class="Help-Steps">Click the current picture adjacent to the Item Name.</p>
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</li>
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<li class="p-Help-Steps">
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<p class="Help-Steps">Click <span class="hcp6">Edit</span>. The Pictures window is opened in edit mode as shown below.</p>
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</li>
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</ol>
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<p class="Help-Text"><img src="../image/inven_edit_itempic2.gif" alt="Item Pictures" title="Item Pictures" width="406" height="300" border="0" class="hcp1"></p>
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<p class="Help-Text"> </p>
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<ol start="4" class="hcp5">
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<li class="p-Help-Steps">
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<p class="Help-Steps">Use the action buttons to edit the picture(s):</p>
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</li>
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</ol>
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<ul class="hcp7">
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<li class="p-Help-Nested-List">
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<p class="Help-Nested-List"><span class="hcp6">Clear</span> to delete a picture.</p>
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</li>
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<li class="p-Help-Nested-List">
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<p class="Help-Nested-List"><span class="hcp6">Browse</span> to picture to add a picture or to replace an existing picture.</p>
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</li>
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<li class="p-Help-Nested-List">
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<p class="Help-Nested-List"><span class="hcp6">Swap</span> to change positions of the primary (left) and alternate pictures (right).</p>
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</li>
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</ul>
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<ol start="5" class="hcp5">
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<li class="p-Help-Steps">
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<p class="Help-Steps">When done, click <span class="hcp6">Close Picture Window</span> in the upper-left.</p>
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</li>
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<li class="p-Help-Steps">
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<p class="Help-Steps">Click <span class="hcp6">Save</span> to save your edits.</p>
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</li>
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</ol>
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<p class="Help-Info-Line">To add pictures to a style:</p>
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<p class="Help-Text">All items in the style will display the pictures assigned in this manner. <span class="hcp6">After</span> assigning a style picture, you can change the pictures for individual items within the style using the procedure above.</p>
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<ol class="hcp5">
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<li class="p-Help-Steps">
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<p class="Help-Steps">Display a style item record.</p>
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</li>
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<li class="p-Help-Steps">
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<p class="Help-Steps">Click the <span class="hcp6">Style</span> button on the item form. The Style window is opened.</p>
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</li>
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<li class="p-Help-Steps">
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<p class="Help-Steps">Add a picture at the top of the Style window in the same manner as above .</p>
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</li>
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<li class="p-Help-Steps">
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<p class="Help-Steps">Save the style record.</p>
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</li>
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</ol>
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<p class="Help-Text"> </p>
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<p class="Help-Heading-2">The Inventory Picture Album</p>
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<p class="Help-Text">The Inventory Picture Album displays your default item pictures and provides an alternate method for viewing and working with your item list. Most actions available in the item list are also available from the picture album.</p>
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<ul class="hcp7">
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<li class="p-Help-Bulleted" style="margin-left: -20px;">
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<p class="Help-Bulleted">From the inventory I Want To menu, select <span class="hcp6">View Inventory Picture Album</span>.</p>
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</li>
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<li class="p-Help-Bulleted" style="margin-left: -20px;">
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<p class="Help-Bulleted">Double-click a picture to open the item record for viewing or editing.</p>
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</li>
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<li class="p-Help-Bulleted" style="margin-left: -20px;">
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<p class="Help-Bulleted">Right-click a picture or open the I Want To menu to select other available tasks.</p>
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</li>
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</ul>
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<p class="Help-Heading-2">Notes:</p>
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<ul class="hcp7">
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<li class="p-Help-Bulleted" style="margin-left: -20px;">
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<p class="Help-Bulleted">You can also add item pictures by dragging-and-dropping the picture file unto one of the picture slots. Reduce the size of the Point of Sale window before opening the item record so you can position Windows Explorer alongside to facilitate dragging the needed file.</p>
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</li>
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<li class="p-Help-Text" style="margin-left: -20px;">
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<p class="Help-Text">If you need to add pictures for a lot of items at once, consider <a href="../qbposimp/importexport_itempics.htm">importing</a> them with the Data Import Wizard. Use the link at the top of this page top learn more about importing pictures.</p>
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</li>
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<li class="p-Help-Bulleted" style="margin-left: -20px;">
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<p class="Help-Bulleted">Your item list can be <a href="../qbpos_basic_procedures/basic_customizelistcolumns.htm">customized</a> to include the <span class="hcp6">Picture Assigned</span> column which indicates whether a picture has been assigned to an item. Item reports can also be <a href="../qbpos_reports_and_sales_charts/reports02.htm">modified</a> to show whether an item has a picture assigned, and to display the picture name.</p>
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</li>
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<li class="p-Help-Bulleted" style="margin-left: -20px;">
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<p class="Help-Bulleted">(Multi-store) Only Headquarters can add or edit item pictures. Headquarters can then <a href="../qbpos_multi_store/stex_preparepics.htm">send the pictures to remote stores</a>, making them available to view there.</p>
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</li>
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</ul>
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<p class="Help-Text"><a href="inven_itempics.htm">Return to top</a></p>
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