83 lines
4.5 KiB
HTML
83 lines
4.5 KiB
HTML
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<!doctype HTML public "-//W3C//DTD HTML 4.0 Frameset//EN">
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<html>
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<head>
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<meta http-equiv="Content-Type" content="text/html; charset=windows-1252">
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<meta name="generator" content="Adobe RoboHelp 2019">
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<title>Pay Money out of the Cash Drawer (Payouts)</title>
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<link rel="StyleSheet" href="../qbpos.css" type="text/css">
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<style type="text/css">
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/* FORCE ALL FONTS TO 12PT */
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* { font-size: 12pt !important; }
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body, p, li, ol, ul, div, span, td, th, h1, h2, h3, h4, h5, h6 { font-size: 12pt !important; }
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</style>
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<style title="hcp" type="text/css">
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<!--
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span.hcp1 { font-weight:bold; }
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font.hcp2 { font-weight:bold; }
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-->
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</style>
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</head>
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<body>
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<script type="text/javascript" src="../ehlpdhtm.js" language="JavaScript1.2"></script>
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<p class="Help-Heading-1" style="background-color: #008000;">Pay Money out of the Cash Drawer (Payouts)</p>
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<p class="Help-Main-Topic-Links"><a href="receipt1015.htm">Open the Cash Drawer</a> <span style="color: #c0c0c0;">|</span> <a href="receiptsoverview.htm">Sales Overview</a></p>
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<p class="Help-Text"> </p>
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<p class="Help-Text">Cash sometimes needs to be removed from the cash drawer. For example, you may remove cash from the cash drawer to buy office supplies, make a donation,  purchase pizza for the office party, or to have less cash on hand for security reasons.</p>
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<p class="Help-Info-Line">To record a cash drawer payout:</p>
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<ol>
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<li class="p-Help-Steps">
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<p class="Help-Steps">From the Home Page, select <span class="hcp1">New</span> <font class="hcp2">Payout</font> from the Point of Sale menu</p>
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</li>
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</ol>
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<p class="Help-Indent" style="font-weight: bold;">OR</p>
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<p class="Help-Indent">From a new receipt or your sales history, select <span class="hcp1">New Payout</span> from the I Want to Menu.</p>
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<p class="Help-Indent">The Cash Paid Out dialog is displayed.</p>
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<ol start="2">
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<li class="p-Help-Steps">
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<p class="Help-Steps">If you are not requiring employee logins, enter your name in the <font class="hcp2">Cashier</font> field.</p>
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</li>
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<li class="p-Help-Steps">
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<p class="Help-Steps">Enter the amount in the <font class="hcp2">Amount</font> field.</p>
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</li>
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<li class="p-Help-Steps">
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<p class="Help-Steps">If you are using QuickBooks Desktop financial software, select a QuickBooks account from the drop-down list in the <font class="hcp2">Account</font> field.</p>
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</li>
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</ol>
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<ul style="list-style: square;">
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<li class="p-Help-Nested-List">
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<p class="Help-Nested-List">This is the account that the payout amount will be balanced against in QuickBooks Desktop. <a href="../qbpos_qb_data_exchange/qbfs_payouts.htm">Learn more</a>.</p>
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</li>
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<li class="p-Help-Nested-List">
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<p class="Help-Nested-List">A default payout expense account can be defined in <a href="../qbpos_company_preferences/sysprefs01.htm">company preferences</a> and will be suggested.</p>
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</li>
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<li class="p-Help-Nested-List">
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<p class="Help-Nested-List">If paying out tip/gratuity amounts collected on sales, select the <span class="hcp1">Employee Tips Payable</span> liability account (or a custom account if you have created <a href="../qbpos_qb_data_exchange/financialexchange_accoutpaymenttypes.htm">custom account mappings</a>).</p>
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</li>
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</ul>
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<ol start="5">
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<li class="p-Help-Steps">
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<p class="Help-Steps">(Required) Record the reason for the payout in the <font class="hcp2">Comment</font> field.</p>
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</li>
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<li class="p-Help-Steps">
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<p class="Help-Steps">Click <span class="hcp1">OK</span>.</p>
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</li>
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</ol>
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<p class="Help-Text">A <font style="font-style: italic;">Payout</font> receipt is generated and placed in your sales history. The amount of the payout is recorded as a negative amount.</p>
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<p class="Help-Text"> </p>
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<p class="Help-Heading-2">Notes:</p>
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<ul style="list-style: disc;">
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<li class="p-Help-Bulleted" style="margin-left: -20px;">
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<p class="Help-Bulleted">On <a href="../qbpos_end_of_day/xzoverview.htm">X/Z-Out reports</a>, the term "paid out" typically refers to money or other payment given to the customer for any reason, such as giving change for a normal sales receipt or refunding cash to a customer on a return. However, in the list of non-currency media contained at the end of X/Z-Out reports, there is a list of payouts, meaning cash removed from the cash drawer using the payout feature as described above. It is important to be aware of the distinction.</p>
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</li>
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</ul>
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<p class="Related-Topics">Related Topics</p>
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<p class="Help-Main-Topic-Links"><a href="../qbpos_end_of_day/eod_handlingdepositsafterfianacialexchange.htm">Handling bank deposits after Financial Exchange with QuickBooks Desktop</a></p>
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</body>
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</html>
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